JOFOC (Redacted).pdf

LIMITED SOURCE JUSTIFICATION

(Reference FAR 8.405-6(c))

1. Identification of the agency and the contracting activity, and specific identification of the document as a “Limited Source Justification.”

Limited Sources Justification is submitted by Department of Commerce (DOC), National Institute of Standards and Technology (NIST), Acquisition Management Division (AMD) on behalf of the Facilities Services Division (FSD).

2. Nature and/or description of the action being approved.

This Limited Sources Justification and Approval will authorize and approve the issuance of a task order for software and licensing services for NIST/Facilities Services Division. This is an ongoing requirement to support NIST data in the Sunflower Asset Management System (SF).

CGI Federal has proprietary rights to their Sunflower Asset Management System software. The intent is to procure software and licensing services as a Firm Fixed Price Task Order under their GSA contract GS-35F-0504L. The period of performance is for 12 months from February 8, 2021 through February 7, 2022.

3. Description of the supplies or services required to meet agency’s need (including estimated value).

NIST requires CGI Federal to provide personnel, software, and resources necessary to provide support services of the Sunflower Asset Management System (SF). The Government’s cost estimate of $36379.20 for the support services is based on historical price by CGI Federal under the contract SB1341-16-NC-0119.

4. The authority and supporting rational (see 8.405-6(a)(1)(i) and (b)(1)) and, if applicable, a demonstration of the proposed contractor's unique qualifications to provide the required supply or service.

FAR 8-405.6(a)(1)(i)(B). Only one source is capable of providing the supplies and services r at the level of quality required because the supplies or services are unique or highly specialized.

Under the existing DOC perpetual enterprise level license, NIST will join the existing Bureaus of DOC using Sunflower Asset Management System. CGI Federal is the only source that can provide the software and licensing due to the proprietary rights of Sunflower. Sunflower software database is proprietary so no other company is able to meet NIST service needs, nor are they unable to access the Sunflower software core codes. No other company has access to the Application Program Interfaces (APIs) utilized in establishing the data migration links, developing extra-application integration, nor can they standardizing the various catalogues of data necessary to maintain a standardized data management system in SF.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/08.htm#P286_49080

5. A determination by the ordering activity contracting officer that the order represents the best value consistent with 8.404(d).

Comparison of proposed pricing with same or similar support services on the GSA schedule will be used for price analysis along with the government’s IGCE. The Contracting Officer has determined that procuring these services under this exception represents the best value to the government. Since NIST can use the current DOC perpetual enterprise license for Sunflower Asset Management System (at no cost to NIST), NIST is only paying for the licensing and software services for the Sunflower System (SF). This is a cost saving for NIST and will results in the lowest overall cost alternative (considering price, special features, administrative cost, etc.)

to meet the Government’s need.

6. Description of market research conducted among schedule holders and the results or statement of the reason market research was not conducted.

A review of CGI’s Software License Agreement determined that CGI Federal is the only source that could provide the data migration services. CGI Federal, owner of Sunflower Asset Management System (SF), is the only source that can provide the continued support services and hosting due to the proprietary rights of SF. Because SF software database is proprietary, no other company can meet NIST’s service needs, as they are unable to access the SF software core codes and have no access to the Application Program Interfaces (APIs)

7. Any other facts supporting the justification.

None.

8. Statement of actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made.

NIST is not planning on taking any Bureau-unique actions to remove barriers leading to the restricted source consideration for this requirement. It is unlikely that NIST will again pursue independent asset management software applications for property management in the near future.

NIST is committed to overcoming barriers to competition and is continuously reviewing data on the industry and commercial services similar to the required services. Should other acceptable sources become know that meet the Government’s unique need, appropriate action will be taken to ensure full-and-open completion.

9. The ordering activity contracting officer's certification that the justification is accurate and complete to the best of the contracting officer's knowledge and belief.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/08.htm#P83_13798

The Contracting Officer certifies that this justification is accurate and complete to the best of the Contracting Officer’s knowledge and belief.

SANDRA SMITH Date

CONTRACTING OFFICER

10. Evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government's minimum needs or requirements or other rationale for limited sources) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel.

Michelle Wims Date Contracting Officer Representative

02/05/21

2/12/2021 glee Sticky Note Accepted set by glee glee Sticky Note None set by glee