JOFOC - Planet Tech_Redacted.pdf

FEDERAL MEDIATION AND CONCILIATION SERVICE

One Independence Square 250 E Street, SW

Washington, D.C. 20427

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

FOR CASE AND CONTACT MANAGEMENT SYSTEM (CCMS3) MAINTENANCE,

SUPPORT AND SALESFORCE INTEGRATION

1. Contracting Agency and Activity. The Federal Mediation and Conciliation Service (FMCS) plans to contract by means other than full and open competition. This document sets forth the justification and approval for award of a commercial contract as required by FAR subpart 13.5, and in accordance with 41 U.S.C.1901.

2. Nature/Description of Action. FMCS proposes to award a sole source labor hour contract to Planet Technologies, Inc., located at 20400 Observation Drive, Suite 107, Germantown, MD 20876.

3. Description of Supplies or Services. FMCS has a requirement for maintenance and support of the CCMS3 system plus integration into the new FMCS Salesforce application. The estimated dollar value of this award is . This includes a 12-month Base period and two (2) 12-month Option periods.

4. Statutory Authority. The statutory authority permitting the sole sourcing of these services is 41 U.S.C. 1901, with simplified acquisition procedures utilized in accordance with FAR subpart 13.5.

5. Applicability of Authority: Planet Technologies was the primary and sole contractor for the CCMS2 upgrade in 2009, the reconstruction and migration from CCMS2 to CCMS3 and they have provided 100% of the program maintenance since the program launch. This long-standing support has provided Planet Technologies with the intimate and unique knowledge and technical skills and abilities needed to continue maintenance of CCMS3 and provide integration support to FMCS’s new Salesforce application. In addition, Planet Technologies is familiar with the data found within CCMS3 as well as the FMCS organization, staff, policies, IT operations, and the federal enterprise policy that FMCS systems must abide by.

6. Efforts to Obtain Competition: As required by FAR 5.2, the Contracting Officer will announce this requirement on SAM.gov as a combined synopsis/solicitation and may consider quotes from other vendors if it is in the best interest of the Government.

FEDERAL MEDIATION AND CONCILIATION SERVICE

One Independence Square 250 E Street, SW

Washington, D.C. 20427

7. Fair and Reasonable: The hourly rate proposed by Planet Technology is consistent with the hourly rate in their 2022 contract and will consequently be deemed fair and reasonable.

8. Market Research: As stated in paragraph 5, Planet Technologies is the only contractor with the intimate knowledge and experience needed to provide support and enhancements for CCMS3. As such, no additional market research was conducted.

9. Other Facts: Seeking out another contractor to complete this work would cause a significant increase in cost to the Government as another contractor would need time to familiarize itself with the system, the data located within the system, and FMCS IT operations. As such, this option would not be in the best interest of the Government.

10. Interested Sources: To date, no other sources have expressed an interest in this requirement.

11. Further Competition: As additional needs come up to enhance or replace this system, the Contracting Officer will explore options to post those requirements for competition.

12. Contracting Officers Certification: I hereby certify that, to the best of my knowledge, this justification is accurate and complete.

Erika Faith LeTourneau Senior Contracting Officer, FMCS

Date: 9 September 2024