JOFOC_Physical Exams_redacted.pdf

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U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

WASHINGTON, DC 20410-3000

OFFICE OF CHIEF PROCUREMENT OFFICER

Justification for Other than Full and Open Competition

Title: Physical Examinations for Protective Services Agents Requisition No: TBD

(1) Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for other than full and open competition."

U.S. Department of Housing and Urban Development (HUD), Office of Administration Contracting Activity: Office of the Chief Procurement Officer (OCPO)

(2) Nature and/or description of the action being approved.

Request approval of sole source award to Acuity International to provide pre-employment medical examinations to protective agent applicants.

The Office of Administration (OA) at HUD supports the agency’s overall mission to create strong, sustainable, inclusive communities and quality affordable homes for all. The OA provides resources and support services to ensure the effective functioning of HUD and its programs. In support of the HUD Mission, HUD OA employs special agents who are duly sworn federal law enforcement officers who possess expertise and specialized skills to provide security services to HUD Secretary. Agents must be able to handle long hours and stressful, dangerous, and potentially violent situations.

The HUD OA has a requirement for a medical contractor to provide medical services and drug testing for special agents applicants. The Contractor shall be required to evaluate applicants to determine if they meet the HUD medical qualification standards. The Contractor shall ensure applicants receive the appropriate tests necessary to make medical determinations and report medical clearance results as required. The Contractor shall provide the necessary facilities, staff, materials and equipment to administer an pre-employment medical screening program.

The Contractor may sub-contract medical specialists as needed.

Estimated value:

Period of Performance: 12-month Period (estimated POP is from 8/27/2025 to 8/26/2025)

(3) An identification of the statutory authority permitting other than full and open competition:

Unusual and compelling urgency - 41 USC 3304 (a)(2) (see FAR 6.302-2)

(4) A demonstration that the proposed contractor's unique qualifications or the nature of the acquisition requires use of the authority cited.

Acuity International is a medical provider and has demonstrated the ability to perform the required services. The Contractor owns and operates Comprehensive Health Services which currently provides the same services under the HUD-OIG contract # 20342821C000020. The have satisfactorily provided the required services under this contract since July 8th, 2021.

An internal IAA will be necessary to allow OA to use those services. Given the urgency of this requirement to provide protective services to HUD Secretary, a stand-alone 12-month contract is best suited to fulfill this immediate Government need.

(5) A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

This action was not publicized in accordance with the exception under FAR 5.202(a)(2), which permits non-publication when the urgency of the requirement does not allow sufficient time for the Government to comply with the standard synopsis requirements. In this case, immediate award of a sole source contract is necessary due to the urgency and nature (protective services to HUD Secretary) of this requirement.

(6) A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

Prior to the award, the Contract Specialist/Contracting Officer will obtain pricing information and an analysis will be conducted to determine that the overall price represents a fair and reasonable price to meet the Government's needs.

(7) A description of the market research conducted (see Part 10) and the results or a statement of the reason market research was not conducted.

A Market Research was conducted in support of this requirement. The market research was performed to evaluate and assess the availability of the contractors in the marketplace to satisfy the requirement in a timely matter. Due to time constraints and the “unusual and compelling urgency” nature of this requirement, small businesses set-aside opportunities were not considered for this requirement. This requirement is within the simplified acquisition threshold and under the “unusual and compelling urgency” statutory exception which allows the use of other than full and open competition. HUD-OIG contract # 20342821C000020 (Contractor: Comprehensive Health Services, owned by Acuity International) is currently in place and provides the same medical services required in this acquisition; however, an internal IAA will be necessary to allow the Office of Administration to use those services. Given the “unusual and compelling urgency” of this requirement a stand-alone 12-month firm-fixed price contract (utilizing FAR 12/13) to Acuity International (fully capable and ready to perform the required services) is best suited to fulfill the Government need at this time.

(8) Any other facts supporting the use of other than full and open competition.

N/A

(9) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Acuity International; POC: Adam Khan; 10701 Parkridge Blvd, Ste 200, Reston, VA 20191 Phone: 571-443-1592

(10) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

Given the “unusual and compelling urgency” of this requirement as per the statutory exception under 41 USC 3304 (a)(2) (see FAR 6.302-2), this acquisition will be completed using other than full and open competition.