JOFOC_Overseas ISC Haivision_Mexico rev 1 8-28-24.pdf

Reference DOSAR 606.303-2 Dated: August 29, 2024

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION (OVERSEAS CONTRACTING ACTIVITIES)

1. I recommend that Embassy Mexico City use other than full and open competition for the acquisition of the Haivision enterprise media platform. The estimated cost is

USD $235,511.48

2. Nature and/or description of the action being approved.

Superior Access Solutions is Haivision’s only State Department Reseller who specializes in video encoding technology to help transmit low-latency video over OpenNet to US Embassy Mexico and its outlying Consulates.

Solution is completely IP-driven which increases Security. Plus all video is encrypted Ability to provide Town Halls internally Ability to extend VTC reach to Wall Displays and Desktop PC’s Ability to provide Public Affairs information to internal staff and external visitors Ability to provide Live and Video-on-Demand Ability to provide video-oriented Training to Staff Ability to provide IPTV and News Monitoring Ability to provide Digital Signage Ability to unify Embassy and any/all outlying Consulates in-country with one video solution System can support Duck & Cover capability via Video

3. A description of the supplies or services required to meet the agency’s needs.

HMP enterprise appliance (1 Portal server, 1 Gateway server, Aware gateway, MakitoX21 Chassis, Makito X Sing DVI encoder appliances, Media gateway system, Haivision Play2000-C Set Top Boxes, Haivision IPTV Transcoder, eCDN.

4. An identification of the statutory authority permitting other than full and open competition.

Sole Source Justification – FAR 13.501 (a).

5. A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited (for sole source acquisitions; also required for unusual and compelling urgency where more than one offer will not be solicited. Superior Access Solutions is Haivision’s only Reseller for State Department’s video applications. SAS provides the only enterprise media platform approved by the State Department ITCCB for OpenNet. It is considered the direct replacement for VBrick, which is leaving the on-premise streaming market and has dropped support for its widely installed 9000 series encoders. To date, no other vender has achieved the ITCCB certification for OpenNet use. Currently, Superior Access Solutions has implemented Haivision technology at 85+ posts worldwide, and. SAS has been the sole provider of these ITCCB approved video solutions for over 20 years at over 150 global Embassy/Consulate Posts.

• (Note) The Information Technology Configuration Control Board (ITCCB) is the principal organization to manage, advise, and support enterprise-wide Information Communication Technologies (ICT) configuration management activities. [5 FAM 110]

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable. The description should include whether a SAM.gov was or will be publicized, as required by FAR 5.2, and if not, which exception under FAR 5.202 applies (e.g., blanket waiver provided in DOSAR 605.202-70).

Sole Source Justification – FAR 13.501 (a): Superior Access Solutions is the sole provider of Haivision to State Department and is the only DS approved Enterprise media platform for OpenNet.

A determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Per research done in the local market prices are fair and reasonable.

7. A description of the market survey conducted and the results or a statement of the reasons a market survey was not conducted.

IRM conducted a market survey and has found Superior Access Solutions is the only company capable of providing Haivision products that are certified ITCCB, and to provide services over OpenNet.

8. Any other facts supporting the use of other than full and open competition.

N/A

9. A listing of sources, if any that expressed, in writing, an interest in the acquisition.

None.

https://fam.state.gov/fam/05fam/05fam0110.html#M115_6_1 https://fam.state.gov/fam/05fam/05fam0110.html

10. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

N/A as this is the only approved source.

CERTIFICATIONS

I certify that the information in this justification is accurate and contains complete data necessary to support the recommendation for other than full and open competition to the best of my knowledge and belief.

Date:

Joe Fagg

Information Program Supervisor

I certify that this justification is accurate and complete to the best of my knowledge and belief. Based on my assessment, I conclude that other than full and open competition is justified and the proposed price is fair and reasonable.

Date: John Paul Harris Contracting Officer