JOFOC - LGF radios.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☒ Overseas Post U.S Embassy Praia

Requiring Activity Purchase of Kenwood Radios and accessories.

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to KL Whyte Trading Inc. PRINCETON SOUTH

CORP CTR, SUITE 160, 100 CHARLES EWING BLVD EWING TOWNSHIP, NEW JERSEY - USA 08628. for the supplies and/or services described in Section 3 on behalf of the Requiring Activity

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide, radios and accessories at US Embassy Praia. The estimate value for the entire period of performance is $ 9,982.39. These supplies/services require that radios and accessories are provided to the Embassy. This will allow the Office of the RSO to accomplish quickly and fast communication among guards at all posts. Including Guards at New Embassy Compound. It will allow direct communication with guards in all shifts, including radio check, and emergencies to accomplish our daily basis responsivities.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☐ Urgency

☐ Exclusive licensing agreements

☒ Brand-name

☐ Other

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

Market research has been conducted, and quotes have been received from the following vendors: Xpressgov

Supply, KL Whyte Trading Inc and Federal Communication Consulting

The RSO team intends to procure the same brand of radios and accessories to ensure compatibility across all posts.

This compatibility is critical for effective communication, radio checks, and emergency responses, which are essential for the guards to perform their duties. Therefore, procuring the same brand ensures consistency and reliability across all posts, aligning with the Embassy’s operational requirements.

These radios will be used on the same communication channels, facilitating seamless coordination among guards stationed at different locations.

For example, it was decided to purchase these radios and accessories for the NEC project, where guards will soon be on duty. To maintain operational efficiency, guards at the NEC should use the same radios and accessories as those stationed at the Embassy and residential posts.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer decides that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Onildo Soares Date Local Guard Force Coordinator RSO

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Leslie Bowser Date Contracting Officer

GSO

6/30/2025