JOFOC - Independence Day Catering 2025.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post Podgorica

Requiring Activity U.S. Secret Service

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

The action being approved and covered by this Justification and Approval (J&A) is to approve a sole source justification to meet the imposed requirements prescribed by Ambassador Reinke and the Regional Security Office to hold the official July 4 celebration.

The Government intends to award a single, firm fixed-price contract to the company Imanje Knaz. The total price shall include all venue, catering, fireworks, service and background checks. The event will be held at Imanje Knaz.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

Ambassador Reinke requires a commercial venue which can accommodate 500 guests for the official July 4 event in Podgorica. The venue must be able to provide full-service catering, fireworks and parking for 400 vehicles.

The venue must also meet security requirements as prescribed by the Regional Security Officer (RSO).

The estimated total value of the order is €26,130.00EUR.

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

This acquisition is conducted under the authority of 41 USC 3304 (a) (1), as implemented by FAR 6.3, and substantiated by the following regulatory authority:

☒FAR 6.302-1 – Only one responsible source and no other supplies or services will satisfy agency requirements.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

The Contracting Officer and July 4 committee visited multiple commercial venues in Podgorica. Imanje Knaz is the only venue which can accommodate approximately 500 guests in Podgorica. The venue also meets RSO standards.

SECTION 6. DESCRIPTION OF EFFORTS TO ENSURE THAT OFFERS WERE SOLICITED FROM AS

MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR

WILL BE PUBLICIZED AS REQUIRED BY FAR SUBPART 5.2 AND, IF NOT, WHICH EXCEPTION

UNDER FAR 5.202 APPLIES

A FedBizOpps notice was not published.

The Contracting Officer and July 4 committee visited all events venues in Podgorica and determined that only

Imanje Knaz met the requirements.

Notice of this acquisition will be published per FAR5.201. This Justification for Other than Full and Open

Competition shall be published on Beta.Sam.gov in accordance with FAR section 6.305 within 14 days after contract award.

SECTION 7. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

Based upon market research, the cost to the US Government is fair and reasonable.

SECTION 8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE PART 10) AND THE

RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED

Hotel Hilton

Hotel Crown Plaza

Restoran Stara kuca

SECTION 9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION

Ambassador Reinke approved this venue.

SECTION 10. LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST

IN THE ACQUISITION

None.

SECTION 11. STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES REQUIRED

None.

SECTION 12. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

TECHNICAL AND REQUIREMENTS CERTIFICATION (FAR 6.303-2(b))

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Jessica L. Rice Date Political Officer – July 4 Rep

CERTIFICATIONS (Continued)

CONTRACTING OFFICER CERTIFICATION (FAR 6.303-2(a)(12)) I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Ivey Vason Beddingfield Date Contracting Officer

06/04/2025 10:35 GMT

Rice, Jessica (RiceJL@state.gov)

06/04/2025 14:10 GMT

Beddingfield, Ivey (BeddingfieldIV@state.gov)