JOFOC-IHS1432216-FanCoilUnitPiping-RosebudSD.pdf

MEMORANDUM

Date: 6/21/2021 From: Kurt Petersen

To: Craig Wells, Chief of the Contracting Office, Great Plains Area IHS

Subject: Request for Approval of Justification for Other than Full and Open Competition

This is to request approval to solicit, negotiate and award a purchase order utilizing "other than full and open competition" in accordance with the Great Plains Area policy.

Please accept the following information and justification to support my request:

1. Service Unit: --"R:.==o=se=b_u;.:;d=--------------------

2. Requisition No.: :ma / i--/ 3 2 2- / ~

3. Total Estimate Cost: _ ___,$4"-'-"6"",0""'9'-'0..,_.0""0,,__ _____________ _ (Include the cost for option year if applicable)

4. Justification Statement that Price is Fair and Reasonable:

There is a total of 15 fan coil units that need to be re-piped. IGCE estimated $3000 per fan coil unit to re-pipe and get the system functional again. The total IGCE is $45,000 so the contractor's estimate of$46,090 seems reasonable when compared to the IGCE.

5. Program Name: Great Plains Area IHS - Division of facilities Management

6. Name of Proposed Vendor and Address:

Sod's Mechanical - 302 151 Avenue, Martin. SD 57551

Duns # - 802885285

7. Brief Description of Service, Supply or Equipment:

Contractor is to reconnect 15 fan coil units to the existing piping system.

This includes piping. insulation. pipe hangers, and isolation valves.

8. Statutory Authority: (check appropriate box) ( ) Sole Source FAR 6.302-1, JO U.S.C. 2304(c)(l)

(X) Unusual and Compelling Urgency FAR 6.302-2, JO U.S.C. 2304(c)(2)

9. Fact and Statement Supporting the Use of the exception:

With the high outdoor air temperatures, the existinK cooling system at the Rosebud PHS Indian Hospital is not capable of cooling the patient rooms.

Room temperatures are in excess of82°F and the facility is having to limit the number of patients in the patient rooms. The work will hookup the existing fan coil units in the patient rooms so they will be able to provide approximately l ton of cooling per patient room. Verbal provided 6/17/21 by CW

Recommendations/Cofc��pproval (please sign and date)

Requestor: tG..,.Jtt):;l,,.-._..) {, - l, ( - � I

Requestor's Supervisor:

Local Procurement Official;

Area Level II Contracting Officer: