JOFOC for GREAT Program Training (Signed).pdf

Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Justification and Approval for Other than Full and Open Competition (JOFOC)

Control #: ATF-24-0020 ARQ DJA-24-ADIR-PR-0279 Page 1 of 5

1. Contracting Activity:

Contracting Office:

Bureau of Alcohol, Tobacco, Firearms and Explosives Acquisition Management Division (AMD) 99 New York Avenue NE, Room 3.S-138 Washington, DC 20226.

POC: Jim Huff Phone: 202/648-9117 E-Mail: James.Huff@atf.gov

Requesting Office:

Equal Employment Opportunity POC: Veronica R. Morales Miller 99 New York Avenue NE, 3.E-320 Washington, DC 20226

PH# 917-482-7028

Email: Veronica.Morales@atf.gov

2. Nature/Description of Action being approved, i.e. sole source, limited competition, establishment of a new source, etc.

This Justification for Other than Full and Open Competition (JOFOC) authorizes and approves the issuance of a sole source, firm-fixed-price purchase order for the training fees for three (3) of the Gang Resistance Education and Training (G.R.E.A.T.) Officer Training courses (GOT) one (1) G.R.E.A.T. Family Training and the recertification of five (5) ATF G.R.E.A.T. instructors from the Memphis Field Division. The Gang Resistance Education and Training (G.R.E.A.T.) is an evidence-based and effective gang and violence prevention program built around school-based, law enforcement officer instructed classroom curricula.

As a founding partner in the program ATF is contractually obligated to use funds provided by the Office of Juvenile Justice and Delinquency Prevention to provide a minimum of two G.R.E.A.T. Officer Training (GOT) training sessions per year. The G.R.E.A.T. Family Component G.R.E.A.T. Families complements the middle and elementary school curricula and is targeted toward parents/guardians and children aged ten (10) to fourteen (14). The primary goal is to strengthen communities by strengthening families. To accomplish this, parents and youths are engaged in cooperative group activities, facilitated group discussions, and skills practice. Families are also given resources they can reference after the training.

The G.R.E.A.T. Officer Training (GOT) and G.R.E.A.T. Family Component Training (GFT) is managed by the Institute for Intergovernmental Research (IIR). The ATF G.R.E.A.T.

Program Office manages ATF G.R.E.A.T. certified instructors nationwide and provides financial support to ATF employees who wish to become certified instructors by paying for their travel, lodging, student fees and other course related fees associated with the GOT.

Certified ATF GREAT instructors implementing the program enables ATF to play a critical role in crime prevention by providing students the life skills needed to avoid delinquent behavior and become law abiding citizens.

The payment for this training will ensure all that ATF abides by its contractual obligation to mailto:James.Huff@atf.gov mailto:Veronica.Morales@atf.gov

Control #: ATF-24-0020 ARQ DJA-24-ADIR-PR-0279 Page 2 of 5 fund G.R.E.A.T. training sessions.

The GOT, GFT and recertification trainings are not provided by any other training institute.

IIR is a Sole Source vendor, and they are the only company that can provide the required certification training. This training is required for ATF to meet its contractual financial obligation for the funds distributed by Office of Juvenile Justice and Delinquency Prevention

(OJJDP).

3. Description of Supplies/Services to include the period of performance and estimated value (including options):

On behalf of the GREAT Program Office IIR will provide training services contracted for a ten (10) hour online course for each GOT and three (3) separate one (1) week, thirty-two (32) hours in person training for thirty-two (32) students in Detroit, Michigan and Baltimore, Maryland, one (1) thirty-two (32) student course in Phoenix, one (1) fourteen (14) hour twenty (20) students (GFT) in Phoenix, Arizona and a virtual recertification course for five

(5) Memphis ATF employees and for five (5) Phoenix Police Officers. These courses will allow all ATF to meet its contractual financial obligation for the funds distributed by OJJDP.

The training services will include the following:

• IIR will coordinate all travel arrangements for the training team and IIR staff, to include payment of flights, hotels, rental cars, M&IE, and incidental expenses.

Lodging and M&IE will be based on GSA per diem rates.

o For the Detroit GOT, lodging will be coordinated and paid for directly by the Detroit Police Department.

• Schedule the GOTs, GFT, and recertification

• Send mass email to all G.R.E.A.T. active instructors announcing the training

• Add the training to the G.R.E.A.T. website training schedule, including a downloadable fillable registration form

• Process officer registrations, including providing access to the GOT 101 online prerequisite training and all technical support needed for participants

• Select, confirm, provide contract fees and coordinate all travel for training team members.

o The contract fees are separate fees paid to contracted instructors who play various roles in the training program.

o As it relates to the GOT- A training team will consist of a Seminar Administrator (SA), a Seminar Supervisor (SS) and Team Leaders (TL). The number of TLs are contracted in the ratio of one (1) for every eight (8) participants, and an educational advisor; the number of students in this class will require three (3) Team Leaders.

o As it relates to the GFT- A training team of two (2) instructors and one (1) Seminar Administrator (SA) o As it relates to the recertification – A virtual forum for recertification will be operated and managed by IIR.

Control #: ATF-24-0020 ARQ DJA-24-ADIR-PR-0279 Page 3 of 5 o The SA will be responsible for ensuring that the training needs of the training team and seminar participants are met. Since training needs change, the SA will be readily available to administer to these needs. For this training, the SA is an IIR employee.

• The following roles are contracted by persons certified to perform the roles.

o The Seminar Supervisor is responsible for ensuring that the continuity of the training model is preserved, that the instruction adheres to the curriculum, that quality instruction is provided, that reports and records are properly completed and submitted, and that training needs are met.

o The Educational Advisor (EA) will teach and model classroom management and childhood development competencies during the GOT.

o Team Leaders (TL) are each responsible for leading a team of up to eight

(8) participants, evaluating and maintaining records of those participants’ progress, providing guidance and individualized instruction, presenting assigned training modules, and other duties as may be assigned by the SS and/or SA.

• Provide training supplies and materials, to include classroom examination booklets, with exception of instructor curricula binders

• Prepare name tags, name tents, certificates, and team list

• Prepare and ship all necessary training materials and supplies to location designated by ATF

• Serve as Seminar Administrator for the training, which includes the coordination of assignments, training team evaluations, and general oversight of training event

• Coordinate shipment of all training materials back to IIR following the training

• Maintain training records on all persons applying for and completing G.R.E.A.T. training

Proposed Contractor:

Institute for Intergovernmental Research (IIR) P.O. Box 12729 Tallahassee, FL 32317-2729 850-385-0600

UEI: LZAZR8C49D98

Control #: ATF-24-0020 ARQ DJA-24-ADIR-PR-0279 Page 4 of 5

Periods of Performances, dates, locations, participants and rates per training:

Type of Training Location Dates Number of Participants Firm Fixed Rate

G.R.E.A.T. Officer Training Detroit, MI May 20-24, 2024 32 $34,500

G.R.E.A.T. Officer Training Baltimore, MD August 5-8, 2024 32 $39,500

G.R.E.A.T. Officer Training Phoenix, AZ July 8-11, 2024 32 $40,000

G.R.E.A.T. Families Training Phoenix, AZ July 11-12, 2024 20 $22,000

GREAT recertifications Memphis virtual TBD 5 $1,500 $137,500

Total cost $137,500.00

4. Pursuant to FAR Subpart 6.3 and in accordance with the requirement of FAR 6.303, this J&A is supported by the following statutory authority and reason for statutory authority cited:

This acquisition is conducted under the authority for simplified procedures for certain commercial items under FAR 13.5. The Sole Source is prepared using format at FAR 6.303-2 but modified to reflect those procedures under FAR 12 and 13.

5. Demonstration of Contractor’s Unique Qualifications or Nature of the Acquisition that

Requires use of Authority Cited: This paragraph is one of the most important parts of the J&A and should spell out why you have to restrict competition on this requirement.

The G.R.E.A.T. program was developed in 1991 by members of the Phoenix Police Department and the Bureau of Alcohol, Tobacco, Firearm, and Explosives. In 1992 the Federal Law Enforcement Training Center (FLETC) jointed the collaboration and became the source of training for officers wanting G.R.E.A.T. instructor certification. In 2004, administration and oversight of the G.R.E.A.T. program was transferred from ATF to the Office of Justice Programs and Bureau of Justice Administration (BJA). BJA awarded a grant to the Institute of Intergovernmental Research to provide national training services. ATF is in the process of training expanding and strengthening the ATF nationwide. A part of that process is providing certification training for new instructors to implement the G.R.E.A.T.

program. GR.E.A.T. instructors teach the G.R.E.A.T. curriculum in elementary and middle schools throughout the country. The G.R.E.A.T. curriculum in a crime prevention program that allows ATF employees the ability to teach life skills to elementary and middle school children. The life skills taught are geared toward preventing juvenile delinquency and encouraging positive relationships between members of law enforcement and the community.

The GOT training is critical in ATF’s mission to fight crime. The training gives ATF

Control #: ATF-24-0020 ARQ DJA-24-ADIR-PR-0279 Page 5 of 5 employees the certification needed to instruct the G.R.E.A.T. curriculum in elementary and middle schools as well as the ability to implement the Family Curriculum. Institute for Intergovernmental Research (IIR) is the only agency that can provide this training as they manage the G.R.E.A.T. Program Office.

6. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable. Include whether or not a FBO announcement will be issued and attached a draft of the FBO notice. Include any exception under FAR 5.202, when not synopsizing. If the justification covers a brand name requirement, this section should address compliance with FAR 5.102(a)(6). Identify if any/similar requirements are anticipated in the future.

A Notice of Intent will be posted via the www.SAM.gov website for fifteen (15) days once this JOFOC has been approved.

7. Determination by the Contracting Officer that the anticipated Dollar Value, including options demonstrates of fair and reasonable cost. Use information such as commercial pricelists or prior acquisition history.

In accordance with Federal Acquisition Regulation (FAR) 13.106-3(a), the Contracting Officer has determined the price to be fair and reasonable based on prices proposed for the similar services in other locations throughout the country.

8. Market Research. Market research is required by FAR 10. Describe the results of market research or provide a statement of the reason why market research was not conducted.

Market research was conducted to identify an organization that could provide the brand name Gang Resistance Education and Training Officer Training. IIR is the only authorized training vender for this program.

9. Additional Supporting Facts :

a) Explanation of why technical data packages, specifications, engineering descriptions, statements of work or purchase descriptions suitable for full and open competition have not been developed or are not available:

N/A.

b) If FAR 6.302-1 is cited for follow-on, state the estimate of cost to the Government that would be duplicated and how the estimate was derived. In addition, state the data, estimated cost, or other rationale as to the extent and nature of the harm to the Government. If Not Applicable, state N/A.

c) If FAR 6.302-2 is cited, estimated cost or other rationale as to the extent and nature of harm to the Government.

Control #: ATF-24-0020 ARQ DJA-24-ADIR-PR-0279 Page 6 of 5

10. Listing of Sources that expressed a written interest in this acquisition:

None.

11. Actions Taken to Remove or Overcome any Barriers to Competition. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for supplies/services required. Include a statement of actions taken or will be taken to increase competition for future acquisitions of the same item/service.

Hiring IIR for additional training/coaching of ATF Field Operations employees wishing to become or maintain G.R.E.A.T. certification is forceable in the near future. IIR manages the G.R.E.A.T. program office and is therefore the only company permitted to implement this type of training.

CERTIFICATION:

I, the Acquisition Initiator, certify that the facts and representations under my cognizance, which are included in this justification, are accurate and complete.

Veronica R. Morales Miller, Program Office POC Date

Reviews and Approvals (See FAR 6.2, 6.3, 6.5, and ATF Order 1400.1 for review and approval requirements under specific circumstances. See attached Route Slip for routing purposes).

Jim Huff, Contracting Officer Date