JOFOC_for_EST Redacted 2026 10 05 (1)_Redacted.pdf

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GENERAL SERVICES ADMINISTRATION

Public Buildings Service

Office of Program and Project Management (OPPM)

Justification for Other than Full and Open Competition 20 May 2026

1. Contract Information:

a. PR Number:

b. Solicitation Number: TBD

c. Project Title: (Design-Build Services)

d. Project Addresses:

White House Complex, Washington, DC: ); Dwight D.

Eisenhower Executive Office Building ( ); Winder ( ); 1724 F Street NW

); New Executive Office Building ( ); 726 Jackson Place NW ( ); and Joint Base Anacostia-Bolling (JBAB), Washington, DC: Remote Delivery Site ( ); Vehicle Maintenance Facility ( ); RDS/VMF Guardhouse ( )

e. Independent Government Estimate: (for design/construction)

f. Vendor Name: Convergint Technologies LLC

g. Vendor UEI:

h. Cage Code:

2. Nature and/or Description of Action being Approved

The General Services Administration (GSA) is seeking approval for a Design-Build Contract with Convergint Technologies (“Convergint”) to upgrade the existin the White House Complex and in ocated at Joint Base Anacostia-Bolling (JBAB) in Washington, DC. This Only One

Responsible Source justification is to justify a logical follow-on contract to a previously awarded Design- Build Contract for the was awarded to Convergint in 2020 and the project was completed in 2024. The logical follow-on contract referenced under this JOFOC is for additional design-build services. Convergint's existing security clearance and experience within the White House Complex are additional factors in this decision. The anticipated cost of the firm fixed price construction contract is . The statutory authority permitting other than full and open competition is 41 U.S.C. 3304(a)(1), “the property or services needed by the executive agency are available from only one responsible source and no other type of property or services will satisfy the needs of the executive agency.”

3. Description of the Supplies or Services required to meet the agency’s needs

The scope of work is to upgrade the existing systems to the modern, digitally based . This migration is essential because the is facing planned obsolescence, driven by critical component shortages and regulatory non-compliance

). The work must maintain system integrity, code compliance, and operational continuity of life-safety systems while minimizing disruption to occupants and ongoing facility operations.

The project requires extensive technical preparation and validation. A detailed evaluation of the existing system is mandatory to develop an accurate Bill of Materials and identify both overt and latent deficiencies

Justification For Other Than Full and Open Competition

Design-Build Services

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before migration begins. The is designed to reuse many , which helps protect prior government investment and significantly reduces the overall replacement scope.

Existing system configuration data must be precisely validated, and the

. The successful contractor must manually validate the resulting programming rules to ensure code-compliant and consistent system behavior. The accompanying must also be assessed, requiring an upgrade of the servers due to the and processing speed requirements.

The entire migration will follow a controlled, phased methodology to manage risk and minimize disruption:

● Phase I – System Design and Validation: Focuses on data collection, verification of panel and network configurations, and development of 35% and 100% design submissions for government approval.

● Phase II – Procurement: Involves procuring materials based strictly on the approved Bill of Materials derived from validated system data.

● Phase III – Construction and Migration: Involves assembling and programming the new in a lab environment before deployment. Field migration is conducted to limit outage duration. Temporary , and each to the next.

● Phase IV – Post-Construction and Closeout: Includes comprehensive testing, delivery of final documentation, system turnover, and end-user training conducted by factory-trained personnel.

Contract Line Items (CLINs)

The scope of work includes the following CLINs:

● CLIN 0001 (Base Contract):

● CLIN 0002: )

● CLIN 0003:

● CLIN 0004:

Estimated Project Schedule

The design-build contract award is planned for , with project completion planned for . The overall Period of Performance is Notice To Proceed (NTP) to

Project Closeout.

Project Building List (with Building Numbers):

Building Building Name

Eisenhower Executive Office Building (EEOB) Winder 1724 F Street NW New Executive Office Building (NEOB) 726 Jackson Place Remote Delivery Site (RDS), Building 410 Vehicle Main Facility (VMF), Building 411 RDS/VMF Guardhouse, Building 412

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4. Identification of the Statutory Authority permitting other than full and open competition

The statutory authority permitting other than full and open competition is 41 U.S.C. 3304(a)(1), as implemented by FAR 6.103 (a) (GSA Class Deviation RFO-2025-06) Only one responsible source and no other supplies or services will satisfy agency requirements. Which states that “(a) When Noncompetitive Procedures May Be Used. -An executive agency may use procedures other than competitive procedures only when- (1) the property or services needed by the executive agency are available from only one responsible source and no other type of property or services will satisfy the needs of the executive agency.”

5. Demonstration that the Proposed Contractor’s unique qualifications or the nature of the acquisition requires the use of the authorities cited

Below are the key points demonstrating that the proposed contractor’s (Convergint) unique qualifications and the nature of this acquisition necessitate the use of the authority cited in the paragraph above:

Logical Follow-On and Unique Prior System Knowledge

The justification for utilizing Convergint is fundamentally rooted in the acquisition being a direct and necessary logical follow-on to the recently complete which was awarded to Convergint in 2020 and completed in 2024. The Period of Performance for the initial contract was extended through the first quarter of 2024 to ensure the completion of all project closeout requirements, including the necessary finalization and submission of all testing reports, as-builts, and punchlist items for AHJ review and approval. This current acquisition was initiated by the

The core justification is the essential technical and operational link between the two acquisitions, as the current scope is critically integrated, requiring the upgrade of both the existing across the White House Complex; the systems are interdependent, meaning that upgrading one system's headend directly impacts the operational status of the other.

As the contractor that most recently designed and installed the new , Convergint possesses unique and irreplaceable institutional knowledge of the system’s architecture, programming, and physical integration with the existing .

This deep understanding stems from their continuous involvement with the and the original installation of the that require upgrading. This includes detailed knowledge of the programming rules, logic sequences, and device descriptors, which are critical for translating the

. Convergint's personnel already hold the necessary Top Secret (TS) clearances for access to highly restricted areas, including the and other classified spaces within the . This makes them the only responsible source capable of ensuring the continuous operational integrity and regulatory compliance of both interconnected life-safety systems during the mandated conversion.

Mitigating Technical and Operational Risk

Convergint’s role as the provides GSA with non-transferable knowledge crucial for mitigating technical risks and avoiding costly rework. The current the contractor to maintain system integrity, code compliance, and continuity of life-safety operations through a

. Because the relies on the underlying for activation and messaging capability, the original installer (Convergint) is the only entity with the deep, proprietary understanding of how the was custom-programmed to integrate with the existing infrastructure under the previous contract.

Engaging a new contractor would necessitate them reverse-engineering this non-transferable technical and functional integration, leading to a high risk of technical incompatibility, unforeseen delays, and a potential loss of critical life-safety functionality during the cutover. Utilizing Convergint as the logical follow-

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on ensures a seamless transition and minimizes disruption to a mission-critical national security and life-safety system.

Furthermore, Convergint possesses specialized experience in navigating the complex White House environment. The foundational itself was subject to unique operational challenges, including stop-work orders, an unclear/shifting scope of work, denial of access, and difficulties securing access and decisive direction from end-users. Convergint successfully navigated these project-specific complexities over multiple Period of Performance (POP) extensions through early 2024. This recent, specialized experience in managing the difficult stakeholder and physical environment is non-transferable and directly minimizes the risk of substantial cost escalation and delays for this mission-critical follow-on project.

Cost and Schedule Efficiency

Selecting Convergint as the logical follow-on contractor for this critical infrastructure upgrade provides GSA with a direct and tangible benefit: significant cost and schedule savings. A new contractor would face a considerable learning curve, requiring them to independently acquire the extensive, site-specific knowledge, navigate the challenging White House Complex environment, and secure high-level security clearances, all of which Convergint already possesses due to their decade-plus history of successfully delivering highly sensitive and classified projects within the complex. Convergint's pre-existing familiarity with the complex's unique operational demands and stringent security protocols will directly streamline project execution, minimize unforeseen challenges common to Top Secret construction projects, and substantially reduce overall expenditures and project timelines for the government. This efficiency is paramount for a mission critical project where delays or errors in life-safety systems are unacceptable.

6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable This specific requirement is an exception necessitated by unique circumstances and mission-critical operational implications, and is further justified under the exceptions for a logical follow-on contract and only one responsible source. This does not impact GSA’s commitment to full and open competition, which remains a cornerstone of federal procurement, ensuring fairness and best value.

The unique circumstances are driven by the urgent need to upgrade the across eighteen (18) buildings in the

White House Complex and at Joint Base Anacostia-Bolling (JBAB). This project is essential due to the manufacturer's formal announcement in 2022 of the planned obsolescence of the because of critical component shortages. A proactive migration strategy is mandated to maintain system integrity, code compliance, and continuity of life-safety operations at one of the nation's most sensitive facilities.

GSA remains firmly committed to the principles of full and open competition for all future acquisitions.

This particular instance, driven by the highly specialized life-safety requirements, is a necessary exception.

The agency will continue to prioritize and implement full and open competition whenever the requirements allow and it serves the best interests of the government and taxpayers.

7. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

The contracting officer determines that the anticipated contract cost will be fair and reasonable via negotiations that will be supported by proposal cost analysis from technical subject matter experts and estimators, and a comparison of the proposal to the original Independent Government Estimate.

8. Description of the market research conducted

Contract Requirement (1) - Use of Proprietary Brand Name System Exclusive to One Manufacturer:

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● are proprietary systems registered to Edwards, which is a part of Carrier.

The use of this proprietary brand-name system, which is exclusive to one manufacturer (Edwards), is essential to fulfill the Government’s requirements for the

● Edwards only works with a select network of qualified distributors (i.e. Edwards Strategic Partners (SP)) certified to install, program and maintain Edwards' systems. Each partner is hand-picked from among the most qualified Engineered Systems Distributors. Before becoming a Strategic Partner, candidates must complete rigorous training requirements and demonstrate, among other criteria, high levels of technical competence, quality control, and financial security.

Contract Requirement (2) - The chosen offeror shall be required to have an active Top Secret (TS) Facility Clearance Level (FCL):

● The contractor must possess an active Top Secret (TS) Facility Clearance (FCL).

Market research determined that there are two (2) Edwards Strategic Partners within 100+ miles from Washington, DC: 1) Convergint Technologies LLC (Convergint) and 2) Ark Systems Inc.. Out of these two

(2) vendors, only one (1) of them has an active Top Secret Facility Clearance Level (FCL): Convergint.

Please see attachments B and C for further reference.

Recommendation Based on Market Research:

Based on this market research, the project team has determined that an Other Than Full and Open Competition is the most appropriate procurement method. This will be executed via a stand-alone contract with only one responsible source, establishing the basis for the intended logical follow-on contract.

Therefore, the project team recommends Convergint as the sole source for this critical procurement action.

The project team's in-depth assessment of contractor capabilities and market conditions consistently indicated an extremely limited availability of firms truly capable of meeting the stringent life-safety and security protocols, operational intricacies, and high-level clearance requirements of such a project.

This scarcity renders a traditional competitive solicitation impractical, inefficient, and potentially detrimental to the continuity of critical government operations.

9. Any other facts supporting the use of other than full and open competition

Convergint is the only responsible source whose capabilities address the dual technical and security complexity of this project without unacceptable risk or delay. The firm possesses unparalleled, site-specific institutional knowledge essential for a risk-free transition, primarily gained through its multi-year history on the campus, including the original in highly restricted areas, .

This incumbent knowledge is irreplaceable, as it includes possession of the proprietary system

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10. Statement of the actions, if any, the agency may take to remove or overcome any barriers to competition

This specific requirement, while addressing a unique and sensitive project need, does not in any way diminish or impact GSA’s overarching ability and commitment to conduct future acquisitions using full and open competition. Full and open competition is a cornerstone of federal procurement, designed to ensure fairness, transparency, and the best value for the government by allowing all responsible sources to compete. The agency, in all cases and for the vast majority of its contracting actions, actively seeks to conduct acquisitions using this principle. This particular instance, driven by the highly specialized requirements and unique operational complexity we've discussed, is an exception necessitated by the unique circumstances and the lack of comparable alternatives through standard competitive vehicles.

However, it is not indicative of a shift away from GSA's fundamental approach. The agency remains firmly committed to the principles of full and open competition and will continue to prioritize and implement this method for future acquisitions whenever the requirements allow and it serves the best interests of the government and taxpayers.

11. Attachments

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12. CERTIFICATIONS (See FAR Part 6.104-2/GSAM for approval thresholds and FAR Part 6.301 Availability of the Justification (GSA Class Deviation RFO-2025-06)

Technical/Requirements Personnel: I certify the requirement meets the Government’s minimum need and that the facts, representations, and data included in this justification are complete and accurate.

Signature (Project Manager) Date

Paula Greene

Sr. Project Manager

Signature (Contracting Officer’s Representative) Date

Paula Greene

Sr. Project Manager

Contracting Officer: I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

Signature Date

Name: Kimberly Travis

Title: Contract Officer

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CONCURRENCE/HIGHER LEVEL APPROVALS

Concur: One-Above the Contracting Officer (if applicable to Region)

Name: ___Ericka Wilson

Title: __Branch Chief/White House Acquisition Team_

Concur: Director, Acquisition Management Division (if over review threshold and applicable to Region)

Signature Date

Name: _Sharron Bowie___________________________

Title: ___Director, DC Acquisition Delivery Team_

Approved: Office of General Counsel (if HCA approval required, see ADM 5000.4B or applicable to Region)

Name: ____Tara Mitchell________________________

Title: ____Assistant General Counsel_________________________

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Approved: Competition Advocate (if over review threshold)

Name: ____________________________

Title: _____________________________