JOFOC - EMERGENCY SOLE SOURCE.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Pursuant to the Federal Acquisition Regulation (FAR), Part 6.302-2(a) (1)(2)(b)(1) and the Bureau of Prisons Acquisition Policy, Subpart, 6.304(a), the Federal Bureau of Prisons has determined that the use of other than full and open competitive procedures is justified for this procurement action. The following is supporting documentation in accordance with FAR Subpart 6.303-2 (Content).

1. Agency:

Department of Justice Federal Bureau of Prisons Federal Correctional Complex (FCC Yazoo City) 2225 Haley Barbour Parkway Yazoo City, Mississippi

2. Nature and/or Description of Action Being Taken:

FCC Yazoo City has an Emergency requirement for Grease Trap Pumping Services at FCC Yazoo City Complex. Mid-South Septic Services, LLC is the only provider in the geographic area with a valid Unique Entity ID in SAM.gov and who can provide the services and proper equipment to pump the entire complex that's the most cost-effective.

Mid-South Septic Services, LLC is the only contractor at this imminent time who can handle the mass buildup in the grease traps. They are the only contractor in this geographical area and in SAM.gov that has a 6 foot hoses, auger, and wand with capabilities of hot water pressure to bust clumps up. Due to the rural location of FCC Yazoo City, Mid-South Septic Services, LLC., is the only, responsible, approved provider that can provide these urgent and compelling services. If these services are denied, the result will be major backups in all Food Services drains inside the buildings causing unsanitary and further damages. This requirement is an immediate need for FCC Yazoo City, MS. This procurement for emergency services will be acquired as a sole source.

3. Description of supplies or services required to meet the agency’s needs:

FCC Yazoo City requires Emergency services for the procurement of Grease Trap Pumping Services at the entire complex. at the complex. Mid-South Septic Services, LLC is the only provider in the geographic area with a valid Unique Entity ID in SAM.gov and who can provide the services and proper equipment to pump the entire complex. At this imminent time, Mid-South Septic Services, LLC is the only provider for this type of procurement within this geographical area and in SAM.gov that can provide the emergency services that's the most cost-effective.. The estimated cost for this requirement is $94,230.00. This sole source provider is the only company within this geographical area and in SAM.gov that has a 6-foot hoses, auger, and wand with capabilities of hot water pressure to bust clumps ups at FCC Yazoo City. At this time, Mid-South Septic Services, LLC is the only responsible vendor that can satisfy the specified emergency requirements and remedy the repair of the grease traps at FCC Yazoo City.

4. Statutory Authority permitting other than full and open competition:

41 U.S.C. 253 (c) (2) OR 10 U.S.C. 2304 (c) (2), Unusual and Compelling Urgency

5. Determination that the nature of the acquisition requires use of the authority cited:

FCC Yazoo City has an Emergency requirement for Grease Trap Pumping Services at FCC Yazoo City Complex. Mid-South Septic Services, LLC is the only local, sole source, provider in the geographic area with a valid Unique Entity ID in SAM.gov and who can provide the services and proper equipment to pump the entire complex. Mid-South Septic Services, LLC is the only contractor at this imminent time who can handle the mass buildup in the grease traps. They are the only contractor in this geographical area and in SAM.gov that has a 6 foot hoses, auger, and wand with capabilities of hot water pressure to bust clumps up. Due to the rural location of FCC Yazoo City, Mid-South Septic Services, LLC., is the only, responsible, approved provider that can provide these urgent and compelling services. If these services are denied, the result will be major backups in all Food Services drains inside the buildings causing unsanitary and further damages. This requirement is an immediate need for FCC Yazoo City, MS. It is in the best interest of the government to procure this type of requirement from Mid-South Septic Services, LLC.

Mid-South Septic Services, LLC is the only responsible source that can satisfy the agency’s requirement; provide services within the agency’s local geographical area; listed in SAM.gov as an active vendor, and accommodate the needs of the institution/complex in a timely and reasonable manner.

6. Efforts made to solicit from as many potential sources as practical, including whether a notice was or will be publicized:

Due to the unique requirements of this acquisition, A Special Notice to negotiate on a sole source basis will be solicited on www.SAM.gov (formerly FedBizOpps) for this type of requirement with Mid-South Septic Services, LLC. Other vendors were available via e-mail and internet search, but they were unable to accommodate and provide the services and proper equipment to pump grease for the entire complex. Special equipment and trucks have to be utilized per Facilities, subject matter expert, for the buildup here at FCC Yazoo City

7. Contracting Officer Determination that the cost to the Government will be fair and reasonable:

The contracting officer determined that the anticipated cost to the government is fair and reasonable. The price being offered by the vendor is considered to be fair and reasonable, because it coincides with the prevailing rates offered to the community.

8. Description of the Market Research Conducted:

A market survey was not conducted.

http://www.sam.gov/

9. Other facts supporting the use of other than full and open competition:

Due to the rural location of FCC Yazoo City, it is extremely difficult procuring services for Grease Trap Pumping at the complex. Mid-South Septic Services, LLC is the only contractor in this geographical area and in SAM.gov that has a 6-foot hoses, auger, and wand with capabilities of hot water pressure to bust clumps up. Due to the rural location of FCC Yazoo City, Mid-South Septic Services, LLC., is the only, responsible, approved provider that can provide these urgent and compelling services. If these services are denied, the result will be major backups in all Food Services drains inside the buildings causing unsanitary and further damages. This requirement is an immediate need for FCC Yazoo City, MS. It is in the best interest of the government to award this procurement for services in an expedient manner using Other than Full and Open Competition.

10. List of sources expressing in writing interest in the acquisition:

Due to the unique requirement of this EMERGENCY acquisition, there were no other sources contacted due to an immediate need for services.

11. Action taken, if any, to remove or overcome any barriers to competition:

The Contracting Officer has determined that this type of Emergency procurement is rare and/or limited due to Mid-South Septic Services, LLC. being the only responsible source that provides grease trap pumping services. They are located within this geographic area and have a valid Unique Entity ID in SAM.gov. They can provide the services and proper equipment to pump the entire complex. Mid-South Septic Services, LLC is the only contractor at this imminent time who can handle the mass buildup in the grease traps.

FCC Yazoo City is located in a rural location which makes it difficult to find responsible vendor within the geographical location to provide services for this type of requirement.

Market research will continue to be conducted to ascertain the availability of other sources for competition for future acquisitions.

Certifications and approvals:

I certify that the above justification is accurate and complete to the best of my knowledge and belief:

Requested by:

Carlos Tate, Contract Specialist Date

5/10/2024