JOFOC.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

1. CONTRACTING ACTIVITY: The JOFOC is executed by the USDA, Agricultural Research Service, Facilities Division (FD), Facilities Contracts Branch (FCB). The Contracting Officer (CO) is Darleen Masten, 301-504-1183.

2. DESCRIPTION OF ACTION: In accordance with FAR 6.302-1(a)(2), this justification is for a sole source acquisition to RMF Engineering, Inc. (RMF), necessary to update their previously completed Architect-Engineering (A-E) design for the U.S. National Arboretum Administration Building, located in Washington, D.C.

3. DESCRIPTION OF REQUIREMENT: The previous contract for the design of this project was completed and temporarily archived pending the availability of construction funds.

Because the design was completed around four years ago, it needs to be updated to make certain the design requirements are in accordance with current codes and regulations. Construction Management (CM) will be negotiated and added later to the contract under a modification.

4. STATUTORY AUTHORITY: 41 U.S.C. 253(c)(1), as implemented by FAR 6.302-1(a)(2).

This authority states that full and open competition does not need to be provided when only there is only one responsible source and no other supplies or services will satisfy agency requirements.

5. DEMONSTRATION OF CONTRACTOR’S UNIQUE QUALIFICATIONS: The original engineering documents for the project were signed, sealed and dated by a professional engineer employed by RMF, who prepared and approved the documents. As such, RMF assumed liability for the design represented by the project engineering documents.

In order to maintain a single source of liability, any corrections, revisions, or additions to be made to the project are required to be made by the professional engineer, or a representative within the company, who originally signed and sealed the documents.

In accordance with FAR 36.608, A-E contractors shall be responsible for the professional quality, technical accuracy and coordination of all services required under this contract, and are liable for construction costs that result from errors or deficiencies in their design. Further, FAR Part 36.609-2, “Redesign responsibility for design errors or deficiencies,” requires contractors to make necessary corrections at no additional cost to the Government when the designs, drawings, or specifications contain errors, deficiencies or inadequacies. If another A-E firm was contracted to update the design, or to manage it, the Government would not be able to enforce this liability and collect any amount due or enforce no-cost corrections. Consequently, it is unrealistic to expect a different A-E firm to assume the broad liabilities required by FAR Parts 36.608 and

36.609 stated above for both design and construction management.

RMF already possesses intimate knowledge of the Government’s requirement as they developed the original design documents. This knowledge will provide a higher quality product while reducing the period of performance and costs to the Government.

Because they produced the original design for which liability is associated, RMF is the only responsible source for this requirement.

In accordance with American Recovery and Reinvestment Act (ARRA), agencies are required to take all necessary actions to mitigate the risks associated with schedule, cost and performance. Utilizing any other firm would increase these risks. Consequently, it is in the best interest of the Government to contract with RMF Engineering to perform this design update and the construction management due to the liability associated with A-E services.

6. EFFORTS TO ENSURE OFFERS ARE SOLICITED FROM AS MANY POTENTIAL

SOURCES AS PRACTICABLE: This procurement action was posted on the Federal Business Opportunities website (FBO) on 3/13/2009 as a Notice of Intent to Contract on a Sole Source basis. The posting was issued for 15 days as required by FAR 5.203(a).

Two responses were received as of 3/30/2009. Both responses were initiated by telephone, although one followed up with an E-Mail. Both firms Graham Land Architect and Nelson, Byrd, Woltz, were only interested if the contract involved Landscape work.

Both firms were informed that there was no landscape work under this contract. In accordance with FAR 6.302-1, there is only one responsible source available and no other supply or service will satisfy the Agency’s needs because of the requirement for A- E responsibility and liability concerning the initial design and required update.

7. DETERMINATION OF FAIR AND REASONABLE COST: The cost submitted by RMF is determined to be fair and reasonable based a review of historical data under their previous contract, their costs as a subcontractor under another A-E firm’s current contract, and a review and comparison with data of other A-E firms with current contracts with FD.

8. MARKET SURVEY: No market survey was conducted for this acquisition for the reasons stated in Items 4 and 5 above.

9. OTHER SUPPORTING FACTS: Not applicable.

10. OTHER INTERESTED SOURCES: Not applicable.

11. ACTIONS TAKEN TO REMOVE BARRIERS TO COMPETITION: This is not a new requirement, but an existing one awaiting funding. Because of the time lapse between design completion and the receipt of construction funding, it is necessary to bring the existing design up to code. As such, there is only one responsible source for this particular requirement. No other action can be taken for competition of this task.

12. CERTIFICATION

Requirements/Program Office:

I certify the facts and representations under my cognizance included in this justification form are complete and accurate basis for the justification.

___ /s/_________Engineering Project Manager_(301) 504-1207_______4/2/2009____ Frank King Title Phone Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

___/s/_ ________________Contract Specialist_ (301) 504-1183______4/2/2009____ Darleen Masten Title Phone Date

REVIEW APPROVALS:

/s/ Chief, FCB (301) 504-1171______4/6/2009_____ BRENDA A. WOOD Title Phone Date Chief, Facilities Contracts Branch

/s/ ____ Chief, APOB (301) 504-1727 ____4/9/2009______ JOHN CHADWICK Title Phone Date Competition Advocate