JOFOC.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 5

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C260-22-AP-3499

1. Contracting Activity: Department of Veterans Affairs, Veterans Healthcare Administration, Regional

Procurement Office West, Network Contracting Office (NCO) 20 on behalf of Veterans Integrated Service Network (VISN) 20.

2. Nature and/or Description of the Action Being Processed: VISN 20 has a new firm fixed price Blanket Purchase Agreement (BPA) request that is currently connected, or soon to be connected to the VA Cerner EHR. This procurement provides for the purchase of software license renewals and on-going annual support for these RALS systems currently including 8 servers, 30 RALS software modules, and 446 devices.

3. : VISN 20 has interfaced the Abbott RALS system to the Cerner EMR. The Abbott support team will work with VISN 20 HTM and Cerner EMR network engineers to support RALS-connected lab instruments at all sites in Table 1 and for all device models listed in Table 2, currently including eight (8) servers, 30 RALS software modules, and 446 point-of-care devices.

Table 1: VISN 20 Sites

VA Anchorage Health Care System 1201 North Muldoon Road Anchorage, AK 99504

VA Boise Medical Center 500 W. Fort Street Boise, ID 83702

VA Portland Medical Center Portland Campus 3710 SW US Veterans Hospital Road Portland, OR 97239-2999

VA Roseburg Health Care System Roseburg Campus 913 Garden Valley Boulevard Roseburg, OR 97470

VA Puget Sound Health Care System Seattle Division 1660 South Columbian Way Seattle, WA 98108-1597

VA Spokane Mann-Grandstaff VA Medical Center 4815 North Assembly Street Spokane, WA 99205

Jonathan M. Wainwright Memorial VA Medical Center 77 Wainwright Drive Walla Walla, WA 99362

Effective Date: 02/01/2022 Page 2 of 5

VA Southern Oregon Rehabilitation Center and Clinics 8495 Crater Lake Highway White City, OR 97503

Table 2: Devices connected to RALS

Abbott Point of Care Inc. i-STAT® Module ACCU-CHEK® Inform II Module IL AVOX 1000E Module IL AVOXimeter® 4000 Module IL Hemochron Signature Elite Module

Roche Coagulation Module (includes the CoaguChek® XS Plus & CoaguChek® XS Pro) Roche cobas® Liat® System Module Siemens Healthineers Clinitek Status® Module Siemens Healthineers epoc® Blood Analysis System Module Siemens Healthineers Rapidpoint® 400/405/500 Module

The period of performance shall be five years from date of award.

Scope of the contract:

a) Abbott will perform all tasks for this support remotely through an already existing VPN connection between Abbott and the VA network.

b) Support includes:

i) Software annual licensing and support for each RALS module listed in Table 2

ii) Software annual licensing and interface support for each device listed in Table 2

iii) RALS Web-3 Browser-based remote access

iv) LIS HL-7 Unsolicited results interface for each module

v) LIS HL-7 Solicited results interface for epoc blood analysis system module

vi) ADT interface (in unit patient verification with Positive Patient Identification) for ACCU-

CHECK Inform II module

vii) Software annual licenses and support for RALS Test Systems viii)

(1) Corrections of substantial defects in RALS and/or Software Module(s) so that RALS

(2) Periodic updates to RALS and/or Software Module(s);

(3) Telephone support twenty-four (24) hours per day, seven (7) days per week, to assist

Customer in using RALS/Software Module(s) and troubleshooting issues;

(4) Remote system support to permit training, diagnostic troubleshooting and delivery of periodic updates;

(5) Support of all Abbott-supplied components, including repair, replacement, or exchange of components that are not functioning properly.

Effective Date: 02/01/2022 Page 3 of 5

In addition, Abbott shall provide RALS eQUIZ for the Portland and Seattle sites.

Expected cost of contract:

Base year: $376,507.95 Option year 1: $395,233.31 Option year 2: $414,895.06 Option year 3: $435,539.74 Option year 4: $457,216.73 Total value: $2,079,392.79

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5.

the Use of the Authority Cited Above (applicability of authority): As the manufacturer of this software, Abbott Rapid Diagnostics Informatics Inc (RALS) is the only authorized supplier of these software licenses. No one else manufactures, sells or supports (e.g., provides software updates for) this software.

If another vendor were awarded a contract for these services, it would require a full changeover of all existing RALS (Laboratory Point of Care middleware) software. This would be an undue burden on VA in terms of required costs to replace the software and workload to stand up a new system.

Additionally, VA would need to contract with Cerner to retest all existing POC interfaces currently connected from the VA to Cerner via RALS.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Sources Sought 36C26022Q0528 was posted to beta.SAM from 05/25/2022 06/09/2022 resulted in zero positive results from vendors of any size demographics. At the conclusion of the sources sought, it was decided to exercise the option to extend the current contract 36C26021P0855 for six months, to give adequate time for the current request to be reviewed and approved.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: IAW FAR 13.106-3(a)(2)(vi) the anticipated cost will be considered fair and reasonable by analyzing the final contract price against the Independent Government Cost Estimate. The final contract price will be compared against similar contracts that were published in the Federal Procurement Data System (FPDS).

Effective Date: 02/01/2022 Page 4 of 5

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: A search of VIP using NAICS code 811219 produced 340 positive results. A similar search of SBA had 4576 positive results. Sources Sought 36C26022Q0528 was posted to beta.SAM from 05/25/2022 06/09/2022 resulted in zero positive results from vendors of any size demographics. Furthermore, Abbott was contracted and stated that they are the sole supplier of RALS for service and support.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Abbott Rapid Diagnostics 2000 Holiday Dr., STE. 500 Charlottesville, VA 22901

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

Currently there are no options available to the agency, as the vendor, Abbott Rapid Diagnostics Informatics Inc (RALS) is the only authorized supplier of these software licenses.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Daisha King Date Title: Biomedical Engineer Facility: VISN 20

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. : I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Jared Zinsmeister Date Title: Contracting Officer Facility: NCO 20

11/17/2022

Effective Date: 02/01/2022 Page 5 of 5

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name: S. Dale Allen Date Title: Director of Contracting

Facility: Network Contracting Office 20 (NCO 20)

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and approve ($750K to $7.5 million (or $15.0 million for acquisitions described in FAR 13.500(c)) for other than full and open competition.

Name: Curtis M. Jordan Date Executive Director, Regional Procurement Office West Head of Contracting Activity (HCA)

JOFOC Log Number: 2022-10-17T11:24:12