JOFOC Class. Contract-12.07.23_Redacted---.pdf
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- Solicitation number
- IHS1485632
About this file
This memorandum requests approval for a justification of other than full and open competition for a firm fixed-price, non-personal service type, commercial item purchase order to provide HR classification services for the Great Plains Area Human Resource Department. Granville HR Consulting, LLC will provide classification services for the backlog of position descriptions to assist in filling critical vacancies that have been delayed due to lack of classifications. The services will cost $1,445 per position description for an estimated total of $66,470. Granville HR Consulting has over 20 years of experience in classification and has worked with other IHS areas, making them well-suited for efficiently and accurately classifying the position descriptions. An urgent need exists to continue classification services through Granville HR Consulting, LLC, the current contractor, to avoid delays in healthcare delivery as their contract expires on December 9, 2023.
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Date: 11/28/2023
From: Troy Bad Moccasin, GPA Supervisory HR Specialist
To: Wenda Wright, GPA Contracting Officer
Subject: Request for Approval of Justification for Other than Full and Open Competition
This is to request approval to solicit, negotiate and award a purchase order utilizing “other than full and open competition” in accordance with the Great Plains Area policy for an Area-wide HR Classification contract. Please accept the following information and justification to support my request:
1. Service Unit: Area-wide Contract
2. Requisition No.: IHS1485632
3. Total Estimate Cost: $66,470.00
4. Justification Statement that Price is Fair and Reasonable: The cost to classify is
$1,445.00 per position description. This is fair and reasonable based on the simple fact that due to staff shortages; the Great Plains Area does not currently have the capacity to classify position descriptions in a timely manner. This results in numerous high-level vacancies at our service units, which negatively affects patient care.
5. Program Name: GPA Human Resources, Classification
6. Name of Proposed Vendor and Address:
Granville HR Consulting, LLC 4005 Barnard Drive Lexington, KY 40509
7. Brief Description of Service, Supply or Equipment:
Granville HR Consulting will provide services to the Great Plains Area Indian Health Service by assisting with the backlog of classifications so that we are able to recruit for critical positions that have been vacant for too long.
8. Statutory Authority: (check appropriate box)
( ) Sole Source FAR 6.302-1, 10 U.S.C. 2304(c)(1)
(X) Unusual and Compelling Urgency FAR 6.302-2, 10 U.S.C. 2304(c)(2)
DEPARTMENT OF HEALTH & HUMAN SERVICES
Memorandum
9. Fact and Statement Supporting the Use of the exception:
There is not a large market of companies that specialize in classifying position descriptions. Granville not only has 20+ years of experience in this field, but they also have worked with other Indian Health Service Area Offices so they are familiar with IHS position descriptions. This would make the classification process much more efficient and accurate, speeding up our ability to advertise positions and fill crucial vacancies in the Great Plains Area. Granville HR Consulting, LLC is the current contractor. The contract number ends 12/9/23. The backlog of unclassified position descriptions has caused an urgent need to continue the classification of position descriptions as provided by the current contractor. Any delay in the contract award would cause difficulty in delivering healthcare services.
Recommendations/Approvals/Concurrences:
Requestor:
Requestors Supervisor:
Local Procurement Official:
Area Level Contracting Officer:
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