JOFOC- Cable TV - updated Signed dst jc_.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 JOFOC Page 1 of 5 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C242-26-AP-2090

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C242-26-AP-2090

1. Contracting Activity: Department of Veterans Affairs, VISN 2, located at 3495 Bailey

Avenue, building 3, Buffalo, NY 14215 in support of the Northport VA Medical Center located at 79 Middleville Rd. Northport, NY 11768.

2237: 632-26-3-6800-0020

2. Nature and/or Description of the Action Being Approved:

This is a request for a sole source firm-fixed price contract to provide Analog Cable TV service for 356 units, with optional internet and telephone service, to the Main Campus of the Northport VA Medical Center, 79 Middleville Road, Northport NY 11768 as well as services to Community-Based Outpatient Clinics (CBOCS) and Veterans Centers, as detailed in the Statement of Work (SOW). The vendor shall utilize the existing complex infrastructure to provide services and will maintain the existing equipment, cables, wires and accessories to sustain the operability of a high-quality service.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

This requirement is to provide cable television services and optional internet in support of the Northport VA Medical Center and associated CBOCs and Veterans Centers. The estimated period of performance shall be 7/1/2026-6/30/2027 followed by four provisional option periods.

Base Year: 7/1/2026-6/30/2027 - Option 1: 7/1/2027-6/30/2028 - Option 2: 7/1/2028-6/30/2029 - Option 3: 7/1/2029-6/30/2030 - Option 4: 7/1/2030-6/30/2031 -

The total dollar value of this requirement is

4. Statutory Authority Permitting Other than Full and Open Competition:

VHAPG Part 806.3 JOFOC Page 2 of 5

Acquisition ID#: 36C242-26-AP-2090

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO

6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Cablevision Systems Corporation (DBA Optimum) provided a sole source letter stating that no other company is authorized or capable of providing bulk Analog Commercial Television Services with the existing wiring. The letter goes on to state that no other company sells or distributes such services other than Cable Systems Corporation. Cablevision Systems Corporation is the sole source that can provide the required services.

Analog (non-digital) service is necessary for all patient TVs and waiting areas at the main campus so that cable boxes, which are not hospital-grade, are not required in the patient and waiting rooms. Boxes in patient rooms would require the mounting of shelves, annual electrical safety testing, and on-going maintenance.

Northport’s Main Campus is situated over a large area of multiple medical center buildings, many of which are connected by tunnel corridors and many of which are not connected by tunnel. As such, the distribution system’s cabling (separate analog and digital feeders as described above) must be trenched from Middleville Road underground through conduit, through cable system vaults/manholes, through interconnecting tunnels, within the buildings into communication closets, and then from the closets to the TVs themselves.

Distribution equipment is located throughout the campus, typically in Biomedical Engineering Closets located in Nursing Units on each floor, in Engineering Closets along the tunnelways in the tunnels themselves, and in dedicated Cable Service boxes/vaults on the grounds and secured under protective covers. The existing distribution system and equipment, including all cabling under the ground, in tunnels and within buildings is owned by Cablevision. If a company other than Cablevision is selected the cabling infrastructure needs to be removed in its entirety by the new offeror before their new system could be installed. The pre-existing system shall not be abandoned in place as there is no space for additional cabling.

There is a high additional, intangible associated cost involved with converting to a new company. All of the extensive installation work, including re-trenching, working in

VHAPG Part 806.3 JOFOC Page 3 of 5

Acquisition ID#: 36C242-26-AP-2090 manholes, running cables through busy tunnels with patient traffic, may involve months of work and would need to be supervised at all times by limited Biomedical staff, and in some cases would involve the Fire Department as well with respect to confined spaces, the associated training and permits to be issued. The associated manpower resources and cost would be in addition to the cost of the service contract and would be borne by the medical center. As such, it would need to be weighed against any cost advantages of another company’s contract.

The only other option for cable services would be the installation of satellites throughout the Northport campus and CBOC. A quote was received from DirectTV for the installation of one satellite dish priced at $49,995. For this requirement, at least two satellites would be necessary to obtain the proper coverage at the medical center alone, costing at least an additional $99,900 before services could be provided. This does not account for each CBOC and Vet Center, which would also require its own mini satellite installation at each facility for an additional cost.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

A Notice of Intent to Sole Source was posted 4/6/2026 and closed 4/13/2026, there were no responses.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Price reasonableness was determined by comparing the price of the quote received from Optimum for cable services to the current contract 36C24221C0092, expiring 6/30/2026.

Contract 36C24221C0092 was extended for 3 months and priced at $23,958, with a monthly price of $7,986. The base year quoted by Optimum is per month. The base year price by Optimum is $149 or approximately 1.8% lower per month than the cost of the 3-month extension for contract 36C24221C0092.

Based on this information, the total price quoted by Optimum, , is determined to be fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

Cablevision Systems Corporation (DBA Optimum) provided a sole source letter stating that no other company is authorized or capable of providing bulk Analog Commercial Television Services with the existing wiring. The letter goes on to state that no other company sells or

VHAPG Part 806.3 JOFOC Page 4 of 5

Acquisition ID#: 36C242-26-AP-2090 distributes such services other than Cable Systems Corporation. Cablevision Systems Corporation is the sole source that can provide the required services.

A search conducted on 4/30/2026 on GSA’s eLibrary using keywords “analog cable services” and NAICS code 516210 resulted in zero (0) results. A refined search conducted on 4/30/2026 using keywords “analog cable” and NAICS code 516210 resulted in zero (0) results.

A search conducted on 4/30/2026 on SBA’s Small Business Search using keywords “analog cable services” and NAICS code 516210 resulted in zero (0) results. A refined search conducted on 4/30/2026 using keywords “analog cable” and NAICS code 516210 resulted in zero (0) results.

An additional search conducted on 4/30/2026 on SBA’s Small Business Search using keywords “analog cable services” and “analog cable” and NAICS 516210 further filtered by SDVOSB’s and VOSB’s in the Government Entity section resulted in zero (0) results.

A Notice of Intent to Sole Source (36C24226Q0506) was posted to Contract Opportunities on 4/6/2026 and closed 4/13/2026, there were zero (0) responses.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Cablevision Systems Corporation (DBA Optimum), 1111 Stewart Ave, Bethpage, NY 11714.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: N/A

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Alexnder Jardine Date Electrical Supervisor/COR Northport VA Medical Center

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

ALEXANDER

JARDINE

Digitally signed by

ALEXANDER JARDINE

Date: 2026.05.19 08:46:00 -04'00'

VHAPG Part 806.3 JOFOC Page 5 of 5

Acquisition ID#: 36C242-26-AP-2090

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Dolores Sachuk-Thompson Date Contracting Officer, Services Team II

NCO 2

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

Janine Childs Date Branch Chief, Services Team II

NCO 2

DOLORES

SACHUK-

THOMPSON

Digitally signed by DOLORES

SACHUK-THOMPSON

Date: 2026.05.19 09:18:16 -04'00'

JANINE CHILDS

Digitally signed by JANINE

CHILDS

Date: 2026.05.19 16:27:07 -04'00'