JOFOC-Blackwell CBOC-Final.pdf

Effective Date: 11/15/24

REVISION: 01

Acquisition ID#: 36C259-25-AP-2098

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN

ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C259-25-AP-2098 JOFOC Tracking Number: FY25 - NCO-19 - 1010

1. Contracting Activity: Department of Veterans Affairs, VISN 19, Rocky Mountain Acquisition Center, NCO 19, 6162 South Willow Drive, Suite 300, Greenwood Village, CO 80111 on behalf of Department of Veterans Affairs Oklahoma City Health Care System (OKC VAHCS). 921 NE 13th ST Oklahoma City, Oklahoma 73104. Obligation Number(s): 635-25-3-409-0021.

2. Nature and/or Description of the Action Being Processed: The OKC VAHCS requires Community Based Outpatient Clinic (CBOC) Primary Care Services and Tele-Mental Health Services. The medical center estimates 615 service visits per month. The contractor shall provide a professional medical staff and CBOC solely dedicated to Veterans regardless of gender or age.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The OKC VAHCS requires

CBOC services providing Patient Aligned Care Team (PACT) - Primary Care Services in a private clinic environment to Veterans, primarily Kay County Oklahoma. The Contractor is required to meet VHA performance and quality criteria and standards including, but not limited to, customer satisfaction, The contract allows for telehealth services to be provided on site via tele-health with VA staff. The care provided by the Contractor should be patient centered, continuous, accessible, coordinated, and consistent with VA standards.

Description EST.

QTY

PM/PM EST.

MONTHLY

TOTAL

EST. TOTAL

Blackwell CBOC Services Base Period

April 1, 2025 – June 30, 2025

615 $113.00 $69,495.00 $208,485.00

Blackwell CBOC Services Option Period 1

July 1, 2025 – September 30, 2025

615 $113.00 $69,495.00 $208,485.00

Total Estimated Contract Value $416,970.00

This will be a fixed price three (3) month base period through June 30, 2025, with a three (3) month option period through September 30, 2025. It is estimated that 615 Veteran enrollees may visit the clinic each month over the three (3) month base period of performance, at a cost of $113.00 per visit. The short-term contract will include Federal Acquisition Regulation (FAR) clause 52.217-8 Option to Extend Services. If executed, the period of performance could be extended to March 30, 2026. The specified rates under this clause will be those rates in effect under the contract each time an option is exercised under this clause.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented

Acquisition ID#: 36C259-25-AP-2098 by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services

( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): With a required start date of April 1, 2025, the incumbent contractor, Blackwell Family Medicine is the only source in the position to provide all the requirements of the PWS. Blackwell Family Medicine has the appropriated staff, systems and facility equipped to provide the continuity of highly specialized services to the Veterans in the area thus avoiding unacceptable delays in fulfilling the agency’s requirements.

The services required by this procurement are essential to the continued patient care of the Veterans primarily residing in Kay County, Oklahoma.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A long-term competitive requirement is being reviewed for award. This short-term interim contract will ensure continued services until the long-term acquisition is awarded.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: The Contracting Officer will determine that the anticipated cost to be fair and reasonable based on current contract pricing which is expected to remain consistent during the 3 month contract period. The estimated price for the three (3) month base is $208,485.00.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Market research was conducted through Dynamic Small Business Search (DSBS) for this short term. Blackwell Family Medicine is the only source capable of providing continuity of services within the limited period before contract expiration. Any change in contractor support at this time is not feasible as the process would require the new contractor to locate and build-out a new facility, recruit and hire staffing, undergo VA background checks, and complete credentialing, which is not realistic given the timeframe of current services expiring on March 31, 2025.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: This requirement is for a follow-on, short-term contract to provide continuity of CBOC services to veteran beneficiaries for the period of April 1, 2025 - June 30, 2025. This short-term contract will allow for sufficient time, as required per the PWS, for the build-out and start-up of the new clinic.

This requirement is being procured by a sole source contract to the incumbent, Blackwell Family Medicine to allow uninterrupted primary care services.

Acquisition ID#: 36C259-25-AP-2098

PATRICIA

TOLIVER

Digitally signed by PATRICIA

TOLIVER

-06'00'

YOMIKA

BROCK

Digitally signed by

YOMIKA BROCK

Date: 2025.03.19

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: This procurement is a sole source with the incumbent.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: A long-term competitive solicitation for a SDVOSB set-aside has been issued. This will remove barrier to competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Karli Bacon Date Business Manager Oklahoma City VA Health Care System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Patricia Toliver Date

Contracting Officer Network Contracting Office 19

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Yomika Brock Date Branch Chief, Health Care Resources, NCO 19

KARLI

BACON

Digitally signed by KARLI

BACON

-05'00' https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx