JOFOC 6CA1395.pdf
PDF 62 KB Posted
- Attached to
- JOFOC for Madera, CA
- Solicitation number
- 6CA1395
About this file
This is a Memo to File documenting the justification for a lease extension without competition under the Simplified Lease Acquisition Threshold (SLAT). The government seeks to extend Lease LCA03090 for 60 months at 425 N Gateway Drive, Suite E, F and K, Madera, California. The lease expired on June 30, 2026, and is currently in holdover status. The estimated net annual rent is $88,280.69, which qualifies as a SLAT action and supports the non-competitive procurement approach under GSAR 570.405.
The extension is justified on two primary bases. The mission-based rationale asserts that the agency's operations at this location require a unique geographic location that cannot be satisfied by alternative sites. The cost-based rationale explains that lease extensions represent necessary short-term contracting actions to protect government occupancy rights when the tenant agency cannot vacate by the contract expiration date. The government determined that the occupying agency has encountered documented delays in planning for relocation to other federally controlled space due to organizational, financial, or other uncertainties. The memo concludes that extending the existing lease is more cost-effective than pursuing full and open competition for a separate short-term lease, as relocation costs could not reasonably be recovered through such competition. The document requires approval from an authorized official.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Memo to File
Project Number: 6CA1395
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LCA03090 occupied by , located at 425 N GATEWAY DR SUITE E, F AND K, MADERA, CA expired on 6/30/2026 and is currently in holdover. It has been determined that the government requires an extension for 60 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is $88,280.69, which is within the Simplified Lease Acquisition Threshold
(SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Approved:
File details come from the government source that posted it. Updated .