JOFOC 36C26026P0198_Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-SAP under FAR13.5

Effective Date: 12/30/2025 Page 1 of 3 Revision: 02 Acquisition ID#: 36C260-26-AP-1685

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID:______36C260-26-AP-1685_______

1. Contracting Activity: Department of Veterans Affairs, VISN 20, Mann-Grandstaff VA Medical

Center, Spokane, WA, 668-26-2-5077-0015

2. Nature and/or Description of the Action Being Processed: Requirement is for emergency laundry services for the Mann-Grandstaff VA Medical Center operations. The Mann-Grandstaff VA Medical Center laundry facility is currently shutdown due to multiple water leaks; therefore, is non-operational to providing clean linen and laundry for VA patients and staff until repairs to the facility can be made. A verbal authorization was provided to tribal government entity, Kalispel Indian Community of the Kalispel Reservation, on 1/12/2026 due to the work stoppage and emergency nature of this action. A firm-fixed-price contract is anticipated.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Contractor shall pickup soiled Customer Owned Goods (COG) linen and laundry at the Mann-Grandstaff VA Medical Center, which includes several facilities, and deliver clean COG linen and laundry to Mann-Grandstaff VA Medical Center. Estimated daily pickup is 4,000 lbs. Items will be picked up and delivery Monday, Wednesday and Friday. Period of performance is 1/12/2026-6/11/2026. Estimated value:

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( X ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Due to existing water leaks within the Mann-Grandstaff VA Medical Center laundry facility and safety concerns, the laundry facility is non-operational to providing clean linen and laundry for VA patients and staff until repairs to the facility can be made. Immediate and emergency external laundry services due to unusual and

Effective Date: 12/30/2025 Page 2 of 3

Acquisition ID#: 36C260-26-AP-1685 compelling urgency were required for the continuation of clean laundry services for the Mann- Grandstaff VAMC, supporting facilities, patients and staff. Only one (1) source identified that can mobilize quickly, possesses necessary experience, hospital-grade laundry cleaning processes and capabilities that is able to provide clean linen quickly for the VA.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The VA did contact as many potential offerors as possible for this emergency action on 1/12/2026, the same day services were required due to the shutdown. The previous laundry Contractor that provided services to Mann-Grandstaff VA Medical Center in the past was contacted but stated it was no longer able to support this location. Two (2) additional local sources were identified and contacted. One potential source informally priced the per pound rate at almost 3x the previous laundry Contract. The other source, tribal government entity, Kalispel Indian Community of the Kalispel Reservation, priced the per pound rate at a lower rate than the previous laundry Contractor. Kalispel Indian Community of the Kalispel Reservation has been identified as the only source that can mobilize quickly, possesses necessary experience, hospital-grade laundry cleaning processes and capabilities that is able to provide clean linen quickly for the VA.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: CO has determined pricing from Kalispel Indian Community of the Kalispel Reservation is fair and reasonable due to pricing received on similar previous contract requirements.

Given the lower pricing per pound based on prices received on previous contract actions, the pricing from Kalispel Indian Community of the Kalispel Reservation is considered fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Limited market research was conducted based on the turnaround to receive services on 1/12/2026. However, as noted above, the previous Contractor that provided services to Mann-Grandstaff VA Medical Center in the past was contacted but stated it was no longer able to support this location. Two (2) additional local sources were identified and contacted. One potential source informally priced the per pound rate at almost 3x the previous laundry Contract. The other source, tribal government entity, Kalispel Indian Community of the Kalispel Reservation, priced the per pound rate at a lower rate than the previous laundry Contractor.

Kalispel Indian Community of the Kalispel Reservation has been identified as the only source that can mobilize quickly, possesses necessary experience, hospital-grade laundry cleaning processes and capabilities that is able to provide clean linen quickly for the VA.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: See market research above.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: The facility will be making repairs to the existing Mann-Grandstaff VA Medical Center laundry facility to perform this requirement internally again in the future. However, if this requirement exceeds one

Effective Date: 12/30/2025 Page 3 of 3

Acquisition ID#: 36C260-26-AP-1685

(1) year in accordance with RFO FAR 6.103-2(c)(2), the facility may consider a longer term, competitively solicited requirement.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Danielle Carrico Date Contracting Officer, Patient Mobility & Healthcare Facilities

Network Contracting Office 20

b. One Level Above the Contracting Officer (Required over $350K but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.

JOFOC #: FY26 - NCO 20 - 522

DANIELLE

CARRICO

Digitally signed by

DANIELLE CARRICO

Date: 2026.01.15 07:08:44 -07'00'

1/15/26