JOFOC 36C257-25-AP-4072 v1.pdf

Single Source Justification for SAP under the SAT

Revision: 01 Effective Date: 11/15/2024 Page 1 of 3 Acquisition ID#: 36C57-25-AP-4072

DEPARTMENT OF VETERANS AFFAIRS

Justification for Brand Name Awards IAW FAR 13.106-1 for Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan (AP) Action ID: 36C57-25-AP-4072 RPOW JOFOC Tracking Number: FY25-NCO 17-1764

1. Contracting Activity:

Department of Veterans Affairs (VA), Network Contracting Office (NCO) 17, located at 5441 Babcock Rd., Ste 302, San Antonio, TX 78240, in support of the Pharmacy Service, El Paso VA Healthcare System (ELP), located at 5001 N. Piedras St., El Paso, TX 79930.

Purchase Request Number: 756-25-4-099-0119

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The ELP Pharmacy Service requires additional Omnicell XT Cabinets for the storage and dispensing of medications. The items required for this procurement are:

Item Description Part Number Quantity Unit of Measure

0001 PCA Metal Locking Drawer MED-DRW-009 22 EA

0002 XT Med 1-Cell Cabinet MED-FRM-501 1 EA

0003 XT Med 1/4-Height Cabinet MED-FRM-506 5 EA

0004 XT Flexlock with 50 ft. Cable, Installed SRD-OPT-012 7 EA

The total estimated value is $196,335.65. There are no options for this requirement.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The purchase of the same brand of cabinets allows for the Pharmacy to maintain a single prescription dispensing system mitigates safety risks and dispensing errors that may occur as a result of requiring all staff to be proficient in multiple dispensing systems. Omnicell, Inc., products are also specifically designed to meet regulatory standards and guidelines in healthcare. The equipment required provides automation and is has built-in proprietary software that allows for accurate disbursements of medications while maintaining temperature control, monitoring inventories and track medication expiration dates, which was developed to meet safety and regulatory requirements. Using equipment from other suppliers may not fulfill these requirements, which could compromise patient safety and the pharmacy’s ability to maintain regulatory compliance.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted in accordance with FAR part 10, VAAM part M810, and VAAR part 810 in July 2025.

To determine if there are SDVOSBs, VOSBs, small businesses, or other large businesses, searches were conducted on the Small Business Administration’s (SBA) Dynamic Small Business Search https://www.acquisition.gov/?q=/browse/far/13

Effective Date: 11/15/2024 Page 2 of 3 Acquisition ID#: 36C57-25-AP-4072

(DSBS), General Service Administration’s (GSA) eLibrary, Ability One, Federal Prisons (UNICOR), Federal Procurement Data System (FPDS), and the Internet.

a. SBA DSBS: A search of NAICS Code 339112 with keyword “Omnicell,” limited to vendors with an active SAM registration resulted in 0 vendors.

b. GSA eLibrary: Schedule 65 II A | A-92 (Medication and Supply Packaging and Dispensing Equipment) was found. A search of the schedule for “XT,” the brand of dispensing equipment, resulted in four (4) vendors. The schedules of all four (4) vendors were reviewed.

i. Best Prices Products, Inc. [Woman-Owned Small Business (WOSB)]: The vendor’s price list does not include the required equipment.

ii. Geo-Med LLC [Service-Disabled Veteran-Owned Small Business (SDVOSB)]: The vendor’s price list does not include the required equipment.

iii. Mercy Medical Equipment Company (SDVOSB): The vendor’s price list does not include the required equipment.

iv. Omnicell, Inc. (Large): Vendor is the original equipment manufacturer (OEM) of the equipment. All items requested are on Schedule.

c. Ability One: A search of “Omnicell” provided no results.

d. UNICOR: A search of PSC Code 6515 provided no results.

e. FPDS: A search of “Omnicell XT Cabinet” resulted in awards for Omnicell, Inc.

f. Internet: A search for “Omnicell XT Cabinet System” resulted in one (1) large business vendor, Omnicell, Inc.

In addition to the above, previous market research was reviewed and the OEM, Omnicell, Inc., was contacted.

a. Previous Market Research: Two (2) vendors were found, one (1) SDVOSB, Trillamed, LLC, and one (1) large business, Omnicell, Inc., during market research for an upgrade to the XT Cabinet System Operating System (AP: 36C257-25-AP-2391). An authorized distributor letter from 1/20/2025 was provided during that market research which indicates Trillamed, LLC, is capable of providing both supplies and services.

b. Contacting OEM: Omnicell, Inc., was contacted on 7/17/2025 by the Contracting Officer to determine if the XT Cabinets can be provided through distributors. The Omnicell, Inc., representative stated that Trillamed, LLC was their authorized SDVOSB distributor.

Based on the information above, it was recommended that this requirement be issued to the open market to all vendors but restricted to only brand name products.

Effective Date: 11/15/2024 Page 3 of 3 Acquisition ID#: 36C57-25-AP-4072

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Delphia Schoenfeld Date Contracting Officer Lab Services Support Network Contracting Office 17 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 VHASTXSchoeD Typewritten Text 7/18/2025