DEPARTMENT OF THE TREASURY

BUREAU OF ENGRAVING AND PRINTING

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

Justification for FAR sub art 6.3

A. NATURE/DESCRIPTION OF THE ACTION BEING APPROVED.

1. Name of contracting activity

U.S. Department of the Treasury Bureau of Engraving and Printing (BEP) Office Treasury Common Services Center (TCSC) 14th and C Streets, SW Washington, DC 20228

2. Name of Proposed Source: Protec Surface Technologies SRL

3. Requisition No.: 4. Total Contract Value: $

5. 1:8] New Contract or D Modification 6. Bridge D Yes 1:8] No

7. Brand Name Yes□ 1:8] No 8. Individual 1:8] or Class D Justification

9. Contract Type: Firm-Fixed, Commercial 10. Attachments 1:8] Yes D No

11. Policy Tracking no. BEP-26-AP-0199

12. Additional details: Sole Source Letter from OEM

I

B. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET AGENCY NEEDS.

The Bureau of Engraving and Printing requires Preventative Maintenance Services for (4) IPC 1100 PVD machines it already owns. These machines were purchased from Protec Surface Technologies SRL, the Original Equipment Manufacturer (OEM). Regular preventative maintenance will protect PVD machine components and ensure the equipment operates within its specifications to produce high quality chrome coatings for intaglio plates.

1:8]

C. IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN FULL

AND OPEN COMPETITION. (Check only one)

41 U.S.C. 3304(a)(1), FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy aqency requirements 41 U.S.C. 3304(a)(2), FAR 6.302-2 Unusual and compellinq urqency 41 U.S.C. 3304(a)(3), FAR 6.302-3 Industrial mobilization; engineering, developmental, or research capability; or expert services 41 U.S.C. 3304(a)(4), FAR 6.302-4 International aqreement

Version No.: 3 Version Date: March 2025

Approved by: Chief, Office of the Chief Procurement Officer

D 41 U.S.C. 3304(a)(5), FAR 6.302-5 Authorized or required by statute D 41 U.S.C. 3304(a)(6), FAR 6.302-6 National securitv

□ 41 U.S.C. 3304(a)(7), FAR 6.302-7 Public interest

D. DEMONSTRATION THAT THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS

OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED.

The proposed contractor's unique qualifications and the nature of the acquisition require use of the authority cited as follows:

1. The OEM/Contractor possesses proprietary knowledge of the design, technology, and engineering of the PVD system model IPC1100, enabling specialized services tailored to the equipment.

2. The OEM/Contractor maintains specialized training and expertise regarding the proper operation and maintenance requirements of the system.

3. The software required to properly operate and maintain the system is proprietary, and the OEM retains full and exclusive intellectual property rights to the software.

4. Performance of maintenance services by unauthorized third-party service providers will void the manufacturer's warranty.

Failure to utilize an authorized OEM service provider could adversely impact the Government operationally and financially by increasing the risk of equipment failure, operational downtime, improper maintenance, and loss of manufacturer warranty protections. Due to the proprietary nature of the equipment, OEM-controlled software, technical knowledge, and specialized maintenance requirements, the Government has determined that only the OEM is capable of providing the required preventative maintenance services. Therefore, it is in the best interest of the Government to award this requirement as a sole-source firm-fixed-price contract pursuant to FAR 6.103-1, Only One Responsible Source and No Other Supplies or Services will satisfy agency requirements.

E. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM

AS MANY POTENTIAL SOURCES AS IS PRACTICABLE, INCLUDING WHETHER A

NOTICE WAS OR WILL BE PUBLICIZED AS REQUIRED BY FAR SUBPART 5.2 AND, IF

NOT, WHICH EXCEPTION UNDER FAR 5.202 APPLIES.

The initial procurement for the PVD Machine was the result of a competitive best value solicitation under RFP # 2031ZA20R00031, . Under this solicitation, there was no restriction on manufacturer or model. Offerers were permitted to propose any system that satisfied the Government's specifications and minimum requirements. Protec Surface Technologies SRL presented the best value solution to the Government with the lowest performance risk and highest confidence rating.

For this preventive maintenance service requirement, a Special Notice of Intent to Sole Source will be published on SAM.gov in accordance with FAR Subpart 5.2 for a period of fifteen (15) days to identify any additional responsible sources capable of meeting the Government's requirements.

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F. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO

THE GOVERNMENT WILL BE FAIR AND REASONABLE.

Prior to award, the Contracting Officer will determine that the anticipated cost to the Government is fair and reasonable in accordance with FAR 15.404-1(b}, Price Analysis Techniques and Procedures.

The Government will evaluate pricing using available historical pricing, commercial pricing information, the Independent Government Cost Estimate (IGCE}, and any other relevant market information available.

G. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED (SEE FAR PART 10) AND

THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT

CONDUCTED.

Market research was conducted to identify potential sources capable of providing preventive maintenance, calibration, inspection, and repair services for the Government-owned plating machines. Research included consultation with the Original Equipment Manufacturer (OEM}, a review of previous solicitation information, and an evaluation of commercially available vendor information.

The review of the previous solicitation identified multiple offerors that were capable of manufacturing and supplying plating machines. However, the previous procurement did not identify those offerors as being authorized or capable of providing preventive maintenance, calibration, inspection, or repair services for the specific PVD plating machines currently owned by the Bureau of Engraving and Printing (BEP).

Additionally, commercially available vendor information identified several companies that provide plating services as part of their business operations. However, these companies perform plating processes as a commercial service and do not provide maintenance, inspection, calibration, or repair services for Government-owned plating equipment. Market research did not identify any commercial source, other than the OEM, that is authorized or capable of providing maintenance services for the specific plating machines owned by BEP.

The OEM subsequently confirmed in writing that it is the only authorized service provider for the subject equipment and that it does not authorize third-party companies to perform the required maintenance services. This written confirmation corroborated the results of the Government's independent market research, which identified no other responsible source capable of satisfying the Government's requirement. Accordingly, the Government has determined that only one responsible source is capable of fulfilling the agency's needs in accordance with FAR 6.103-1.

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H. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN

COMPETITION.

The required preventive maintenance services require the use of the OEM's proprietary equipment, software, diagnostics, technical data, and maintenance procedures necessary to maintain the Government-owned PVD plating machines in accordance with the manufacturer's specifications. The OEM has confirmed that it is the only authorized service provider for the subject equipment and that maintenance performed by any unauthorized third party will void the manufacturer's warranty. Use of an unauthorized service provider would jeopardize warranty coverage, increase the risk of equipment failure and unplanned downtime, and adversely affect the reliability and operational availability of this mission-critical equipment. Accordingly, only the OEM is capable of providing the required maintenance services while preserving the manufacturer's warranty and ensuring continued equipment reliability.

I. LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN

THE ACQUISITION.

As of the date of this justification, no additional sources have expressed, in writing, an interest in the acquisition.

J. STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR

OVERCOME ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT

ACQUISITION FOR THE SUPPLIES OR SERVICES REQUIRED.

The Government will continue to conduct market research prior to future acquisitions to determine whether additional authorized service providers become available or whether market conditions change in a manner that would increase competition for future requirements.

K. JUSTIFICATION CERTIFICATIONS AND APPROVALS.

1. TECHNICAUREQUIREMENT PERSONNEL CERTIFICATION (Requiring activity) (Required for ALL dollar thresholds). I hereby certify that the necessary supporting information and data provided (e.g., verifying the Government's minimum needs or schedule requirements or other rationale), which form the basis for the recommendation for this justification for other than full and open competition, is accurate and complete to the best of my knowledge and belief.

Name/Title Signature and Date Lasonia P. Digitally signed by Lasonia P.

Lasonia Brown Brown

Contractino Officer Brown Date: 2026.08.24 20:01 :24 -04'00'

2. BUREAU SMALL BUSINESS SPECIALIST REVIEW (Required for ALL dollar thresholds).

I have reviewed this justification, including any attached documentation, if applicable, and concur/Ii] D do not concur with the findings.

Name/Title Barry Covert Small Business Specialist

Signature and DateB D ( Digitally signed by Barry D. arry . QVert Covert

Date: 2026.08.25 13:32:31 -04'00'

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3. BUREAU CHIEF INFORMATION OFFICER APPROVAL (Required for purchases of Information Technology (IT) when over $15 million and not exceeding $75 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed herein, as the Bureau Chief Information Officer, I hereby approve this justification for other than full and open competition.

Name/Title Signature and Date

4. CONTRACTING OFFICER CERTIFICATION AND APPROVAL (Certification required for ALL dollar thresholds) (Approval applies only when not exceeding $750K). I have reviewed this justification and have determined the circumstances of this acquisition support the justification for other than full and open competition. I also certify this justification is accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed herein, I hereby approve this justification for other than full and open competition.

Name/Title Signature and Date Lasonia P. Digitally signed by Lasonia

Lasonia Brown P. Brown

Contracting Officer Brown Date: 2026.08.25 13:56:54 -04'00'

5. ADVOCATE FOR COMPETITION APPROVAL (Required when over $750K and not exceeding $15 million) (NON-DELEGABLE) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed herein, as the Advocate for Competition, I hereby approve this justification for other than full and open competition.

Name/Title Signature and Date Janica A. Digitally signed by Janica

Janica Francis-Hunter A. Francis-Hunter

Competition Advocate Francis-Hunter ~~~~~~02s.oa.2s 14:so:48

6. BUREAU CHIEF PROCUREMENT OFFICER APPROVAL (Required when over $15 million and not exceeding $75 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed herein, as the Bureau Chief Procurement Officer or authorized desiQnee, I hereby approve this justification for other than full and open competition.

Name/Title Signature and Date Tina White Bureau Chief Procurement Officer

7. HEAD OF THE CONTRACTING ACTIVITY OR AUTHORIZED DESIGNEE APPROVAL

(Required when over $15 million and not exceeding $75 million) (Contracting Activity). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, unless additional approvals are required as prescribed herein, as the Head of the Contracting Activity or authorized designee, I hereby approve this justification for other than full and open competition.

Name/Title Wesley Pickens Head of the Contracting Activity

Signature and Date

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8. TREASURY CHIEF INFORMATION OFFICER APPROVAL (Required for purchases of Information Technology (IT) when exceeding $75 million). (NON-DELEGABLE). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief.

Therefore, unless additional approvals are required as prescribed herein, as the Treasury Chief Information Officer, I hereby approve this justification for other than full and open competition.

Name/Title Signature and Date

9. SENIOR PROCUREMENT EXECUTIVE APPROVAL (Required when exceeding $75 million) (NON-DELEGABLE). I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Therefore, I hereby approve this justification for other than full and open competition.

Name/Title Michelle Sharpe (Acting) Senior Procurement Executive

Signature and Date

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