JOC STATEMENT OF WORK Fort Gregg Adams - Draft.docx

STATEMENT OF WORK

C.1. Statement of Work

C.1.1. Purpose:

The contractor shall furnish construction services, including all management, labor, tools, equipment, and materials, except as specified in the schedule or under task orders to be furnished by the Government, necessary or incidental to the performance of a broad range of maintenance, repair and minor construction work on real property at Fort Gregg-Adams, Virginia, in accordance with Job Order Technical Specifications. The work is required in support of the Directorate of Public Work (DPW) activities. The contract will be a best value indefinite delivery, indefinite quantity type contract and will entail a wide variety of individual construction tasks. This contract may be modified during its term to include any changes in regulatory or statutory limitations, to include changes to the Job Ordering Contract (JOC) Guide.

C.1.2. Scope and General Requirements:

Base Year - $30,000,000.00, First Option Year - $30,000,000.00, Second Option Year - $30,000,000.00, Third Option Year - $30,000,000.00, and the Fourth Option Year - $30,000,000.00. The maximum dollar value of the total contract is $150,000,000.00. Workload will fluctuate according to funding.

C.1.3 General Information:

This section consists of the following documents to be used in the execution of work under this contract.

C.1.3.1. Job Order Contract Technical Specifications, specified in each Task Order C.1.3.2. Hours of Work. The contractor’s standard working hours shall be between 7:00A.M. and 4:00 P.M. with no scheduled work on weekends and Federal Holidays, unless approved by the Contracting Officer.

C.1.3.3. The Technical Specifications will reference the Unified Facilities Guide Specifications (UFGS) a joint effort of the U.S. Army Corps of Engineers (USACE), the Naval Facilities Engineering Command (NAVFAC), the Air Force Civil Engineer Support Agency (HQ AFCESA), the Air Force Center for Engineering and the Environment (HQ AFCEE) and the National Aeronautics and Space Administration (NASA). (This has replaced the US Army Corps of Engineers guide spec.) All specifications are filed in Division 1 through 50 as per Construction Specifications Institute (CSI) and UFGS guidelines.

C.1.3.4. The Technical Specifications provided will reference and coincide with the Unit Price Book (UPB) R.S. Means Cost Data.

C.1.3.5. The intent of these specifications is to furnish generalized product and procedural standards for maintenance and repair of Government facilities.

C.1.3.6. The R. S. Means Facilities Cost Data Book and the associated EuroJOC cost estimating software current as of when the task order is awarded by Corvet Systems of Silver Springs Maryland, shall be provided by the contractor. The R. S. Means Facilities Cost Data Book current as of when the task order is awarded shall be provided on an annual bases. The associated EuroJOC cost estimating software shall be provided and updated quarterly per year throughout the contract term. Contractor shall provide no less than 9 copies of the RS Means Facilities Cost Data Book current as of when the task order is awarded to the government. In addition the contractor shall provide 9 copies or licenses of the associated EuroJOC cost estimating software.

C.1.3.7. R. S. Means Facilities Cost Data Book contains pricing information for the description of work to be accomplished and for the unit of measure specified. The associated EuroJOC cost estimating software will provide the same data.

C.1.3.8. R. S. Means Facilities Cost Data Book consists of Divisions 1 through 50, which are applicable to Division1 through 50 of the Job Order Contract Technical Specifications, as utilized by task order. The associated EuroJOC cost estimating software will provide the same data.

C.1.3.9. R. S. Means Facilities Cost Data Book contains one set of pricing data for Fort Gregg-Adams with applicable weighted average local city cost indexes for materials and labor bare costs. The type of construction and Davis-Bacon wage rate will be identified at the time the contractor receives a request for proposal from the Government for each individual task order. The associated EuroJOC cost estimating software will provide the same data C.1.3.10. A full text description is provided for the abbreviations used in the UPB and are identified in R. S. Means Facilities Cost Data Book Base current as of when the task order is awarded. The associated EuroJOC cost estimating software will provide the same data.

C.1.3.11. Sample Calculation in Section M is included to illustrate the use of the R. S. Means Cost Data. Coefficient and dollars figures are fictitious.

C.2. Reserve

C.3. Specific Requirements for Design-Build Task Orders:

C.3.1. Concept Documents At a minimum, the Government will provide a general scope of work or concept for each Design-Build requirement. Design or scope concept will define the project and state the Government’s requirements. The scope of work may include criteria and preliminary design, budget parameters, and schedule or delivery requirements. May need a requirement for registration of designers. Architects or engineers registered to practice in the particular professional field shall prepare, or review and approve, the design of architectural, structural, mechanical, electrical, civil or other engineering features of the work. Drawings provided by the Government may not be stamped by A&Es.

The Contractor shall identify a Designer of Record (“DOR”) for each area of design. All design disciplines shall be accounted for by listed, registered Designer(s) of Record. Each DOR shall be responsible for ensuring integrity of their design and design integration in all construction submittals and extensions to design developed by others, such as the constructor, subcontractors or suppliers. The DOR shall review and approve all construction submittals and extensions to design, in accordance with the procedures, described in Section 01330 SUBMITTALS. Each DOR shall be responsible for the responses to “Requests for Information” (“RFI’s”), applicable to their area of design responsibility. Each DOR shall sign, and date all design drawings under their responsible discipline at each design submittal stage and all submittals under their responsible discipline, in accordance with the submittal review procedures. The DOR shall sign-off on all applicable RFI responses. The drawings and other data become property of the Government.

C.3.1.2. Design Layout and Concept documents shall consist, if applicable to project, of the following:

C.3.1.2.1 Project Description: Narrative description of the project.

C.3.1.2.2 User Information and Requirements: Narrative describing the functions of personnel, equipment and facility.

C.3.1.2.3 Area Development Plan (if applicable): This shall include site location, how it is to be developed, and what special considerations need to be given to the treatment of the site.

C.3.1.2.4 Infrastructure Requirements (if applicable): List and/or narrative describing known base systems and subsystems necessary to and/or providing support to the facility.

C.3.1.2.5 Environmental Concerns: Enviornmental problems affecting the construction or creating any type of hazard should be described in this section.

C.3.1.2.5.1 Civil/Structural

C.3.1.2.5.2 Mechanical

C.3.1.2.5.3 Plumbing

C.3.1.2.5.4. Electrical

C.3.1.2.5.5 Fire Protection

C.3.1.2.5.6 Safety and Force Protection

C.3.1.2.5.7 Communications

C.3.1.2.6. Design Guidelines: The parameters for the design effort with detailed requirements spelled out under the below subheadings.

C.3.1.2.6.1 General Design Considerations

C.3.1.2.7 Appendices: Whatever else is needed to provide a more descriptive picture of the project requirements.

C.3.1.2.7.1 Maps/Plans

C.3.1.2.7.2 Sketches

C.3.1.2.7.3 Photos

C.3.1.2.7.4 Literature

C.3.1.2.7.5 Plans

C.3.1.2.7.6 Command Policy – such as carpet, furnishings, et

C.3.1.2.7.7 Maintainability

C.3.1.2.7.8 Glossary

C.3.1.3. The JOC Contractor shall receive one copy of all applicable concept documents with each Requested Task Order Proposal (RTOP) issued. The Government does not guarantee the accuracy or adequacy of any design concept document, to include existing record drawings, provided.

C.3.1.4. The JOC Contactor shall check all concept documents furnished by the government and promptly notify the Contracting Officer (KO), in writing, of any discrepancies. Written notifications must be submitted in a RFI format.

C.3.1.5. Upon award of the Design-Build Task Order (TO), it shall be the Contractor’s responsibility to verify information provided as well as field-verify all as-built drawings. Record Drawings Furnished by the Government.

C.3.2 Design Layout Drawings

C.3.2.1 The Request for Task Order Proposal (RTOP) or Request for Proposal (RFP) shall indicate the specific sizes and amounts required during the design submittal process. Upon award of the Design-Build TO, the successful contractor shall develop all drawings, past the government provided concept (minimum of 35%) and prepared in format utilize Standard D (24” x 36”), Standard B (11” x 17”), or as indicated in the RTOP. All TO design submittal drawings shall be in the same electronic format and drawn to Standard English scale as appropriate for the size of drawing. Drawings shall be delivered in both .PDF and .DWG format. Government provided cover sheet template and title blocks shall be used.

C.3.2.2 Each sheet shall be on Computer-Aided Design (Auto CAD 2018 or newer) and PDF format, and each sheet shall be separate drawing files with an approved title block and border. All project layouts and drawings shall have required signature and certification of licensed Project Engineer or registered architect as required. The title block shall contain project information including but not limited to the Government project number, TO number, project name, and date. It is expected that most project layouts will require no more than 65% development as full blown designs will be provided by a separate Government A&E contract. However Government will reserve the right to request the level of development in the RTOP. Each project layout phase must receive Government approval prior to the start of next layout phase, and prior to construction. The Contractor shall prepare the following, as applicable, drawings, specifications and As Builts, based on the Government’s design concept and SOW.

Fort Gregg-Adams As-built Submission Standards

1. Drawing Index Sheet:

a) An index sheet is required for each set of as-built drawings Include the following on the index sheet for each drawing that makes up the set.

- three digit sequential number starting with 001

- sheet number

- sheet name

Example:

001 T-01 Title Sheet 002 C-01 Site Plan

b) If multiple contractor’s supply as-built drawings, an index sheet shall be created for each contractor’s drawings.

c) When one or more index sheets are used, the three digit sequential number and the sheet number needs to be unique for the complete set of as-built drawings.

Example:

001 T-01 Title Sheet 002 C-01 Site Plan 003 A-01 1ST Floor Architectural Plan 004 T-02 Title Sheet 005 C-02 Site Plan 006 M-01 1ST Floor Mechanical Plan

2. Electronic CAD & PDF file names:

a) The format for naming CAD & PDF files is as follows: Start with a three digit sequential number followed by an underscore, followed by the last four digits of the Fort Gregg-Adams drawing number, followed by an underscore, followed by the sheet number of the drawing.

Examples: 001_4210_T-01.dwg 001_4210_T-01.pdf

b) A drawing number shall be assigned to each set of drawings by Fort Gregg-Adams.

c) The drawing number assigned to the project by Fort Gregg-Adams shall be on every drawing, the drawing number is the same for each sheet. The drawing number shall be placed in the lower right corner of the drawing sheet.

3. Hard Copy requirements:

a) One set of full size, (to scale) bond prints are required for all as-built drawings.

b) All as-built drawings in set shall be on same size paper.

4. CD requirements:

a) Label CD using a label maker. See 6, CD Label Requirements. The top portion of the label shows the layout and the information required.

The bottom portion is an example of a cd label.

b) CD of all as-built drawings and other project documents are required.

c) Cost estimates submitted shall be on a separate CD from CD with as-built drawings.

d) The CD that contains drawings shall have the following subdirectories and files:

Cad - dwg files of every hard copy drawing.

Pdf - pdf files of every hard copy drawing.

Basis of design – files related to basis of design.

e) All pdf files shall be created at full size, (to scale).

5. Misc. Requirements:

a) All hard copy drawings and electronic files shall match each other.

b) If a revision occurs after a hard copy is submitted, a revised hard copy drawing shall be resubmitted to replace the old hard copy.

c) If a revision occurs to a drawing after the cd is submitted, a cd with all current drawings including the corrected sheets for the project shall be resubmitted to replace the old cd.

d) Use the insertion point of 0,0 for all reference files.

6. CD Label Requirements:

C.3.2.2.1 Cover sheet with Title

C.3.2.2.2 Existing Site Plan (if Applicable)

C.3.2.2.3 Final Site Plan (if Applicable)

C.3.2.2.4 Grading Plan (if Applicable)

C.3.2.2.5 Underground Utility Plan and Profiles (if Applicable)

C.3.2.2.6 Demolition Drawings (if Applicable)

C.3.2.2.7 Floor Plans

C.3.2.2.8 Finish Schedule

C.3.2.2.9 Wall and Roof Sections

C.3.2.2.10 Window and Door Schedules and Elevations

C.3.2.2.11 Ceiling Plan

C.3.2.2.12 Roof Plan

C.3.2.2.13 Interior Elevations

C.3.2.2.14 Window and Door Details

C.3.2.2.15 Millwork and Cabinet Details

C.3.2.2.16 Mechanical Plan

C.3.2.2.17 Plumbing and HVAC Riser Diagrams (if Applicable)

C.3.2.2.18 Electrical Site Plan (if Applicable)

C.3.2.2.19 Power Plan and Panel Schedule

C.3.2.2.20 Electrical Plan and Lighting Plan with Schedule

C.3.2.2.21 Fire Protection Plan (Life Safety)

C.3.2.2.22 Telephone Plan (if Applicable)

C.3.2.2.23 Fire Suppression Detection (Riser diagram IAW NFPA 13, 72, and 70E)

C.3.2.2.24 Landscaping Plan (if Applicable)

C.3.2.2.25 Furniture Plan (if Applicable)

C.3.2.2.26 Provide Reflective Ceiling Plan Drawings for Fire Suppression Systems and all ceiling mounted devices. Also, renovations and new facilities shall have heavy-duty key-access lock boxes installed where deemed applicable.

C.3.2.3 Reserve

C.3.2.3.1 Reserve

C.3.2.3.2 Template cover sheet shall be modified as required for each project. At a minimum, the cover sheet shall indicate drawing/project number, access route, job location, lay-down areas, abbreviation list, job title, index to drawings, etc. The drawing number shall also be provided upon request.

C.3.2.3.3 All CAD drawing files shall meet the National CAD Standard (NCS) for layering, line type, color schemes, et All abbreviations and drawing symbols used throughout the drawings shall be listed on drawings and defined per each discipline.

C.3.2.3.4 Where areas of work are not clearly dimensioned, an approximate quantity shall be listed on the drawings identifying the work effort.

C.3.2.3.5 As built drawings: Stamped drawings are required at final completion of the entire Design-Build project and shall be provided prior to final acceptance. All as-built information shall be included in all final documents. See deviation at Section 57.2.3.1.

C.3.3 Rendered Perspective (if Applicable)

C.3.3.1 When a rendered (color) perspective is required, the perspective shall clearly reflect the Designer-of-Record (DOR) intent to make the new building compatible to existing buildings in the vicinity of the site. The perspective shall be approximately 24” x 36” in size and shall be mounted on a standard presentation board (form core board), complete with a small site plan and supporting data (i.e., size, cost of landscaping, site work, building, etc.) affixed to the presentation board, or as indicated in the RTOP.

C.3.3.2 A black-line concept perspective shall be provided with the first submittal. The rendered perspective shall be delivered with the 95% submittal, or as indicated in the RTOP. Quantities shall be indicated in the RTOP.

C.3.4 Specifications

C.3.4.1 Layout Designer shall be ultimately responsible for incorporating and tailoring specifications required to complete the Final design. Specifications shall be developed by utilizing the most current and updated version of the Unified Facilities Guide Specifications (UFGS), MasterFormat, and its associated software, SpecsIntact.

C.3.4.2 Quantities shall be indicated in the RTOP. All approved 100%/Final specifications shall be submitted on Compact Discs.

C.3.4.3 Layout Designer shall complete layout design in accordance with the most current version of the following references and other references that may be indicated elsewhere in this Statement of Work and/or RTOP:

AASHTO Guidelines for the design of roadways, pavements and roadside safety Air-conditioning and Refrigeration Institute (ARI) American Concrete Institute (ACI) American Hardboard Association (AHA) American National Standards Institute (ANSI) Standards American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standards American Society of Mechanical Engineers International (ASME) American Society of Testing and Materials (ASTM) Standards American Water Works Association (AWWA) American Welding Society (AWS) Americans with Disabilities Act (ADA) Title III to provide Public Accommodations in accordance with the Act and ADA Compliance Guide ANSI C-2, National Electrical Safety Code (QIESC)

ANSI/ASCE 7-95

Architectural Barriers Act Accessibility Guidelines Army Regulation 25–1 ASHRAE 62-1989 Ventilation for Acceptable Indoor Air Quality Performance Standards for New Federal Buildings 10 CFR 435 (Appendix 13) ASHRAE 90A-1980 Energy Conservation in New Building Design ASHRAE Handbook of Fundamentals Building Code of Virginia State Cast Iron Soil Pipe Institute (CISPI) Clean Air Act Clean Water Act Concrete Reinforcing Steel Institute (CRSI) Consumer Product Safety Commission 16 CFR 1201 Safety Standards for Architectural Glazing Materials Energy Policy Act 2005 Fire Code of Virginia State Forest Stewardship Council (FSC) Fort Gregg-Adams Design Guide VA DOT State Highway Specifications for streets, pavements, and roadway structures Installation Energy Policy (USMA specific and provided in bid package) International Building Code (IBC) International Code Council (ICC) International Energy Conservation Code with Virginia State Supplements and Amendments International Fire Code (IFC) International Fuel Gas Code with Virginia State Amendments International Mechanical Code (IMC) International Plumbing Code (IPC) Life Safety Code, NFPA 101 Manufacturers Standardization Society of the Valve and Fitting Industry (MSS) MIL Handbook 1190 National Association of Plumbing-Heating-Cooling Contractors (NAPHCC) National Electrical Code (NEC) National Electrical Manufacturers Association (NEMA) National Fire Protection Association (NFPA) Codes National Fire Protection Association (NFPA) 101 Life Safety Code National Institute of Standards and Technology NSF International (NSF) Virginia State Department of Transportation Technical Provisions Sections 02513 and 02545 Virginia State Energy Conservation Construction Code Occupational, Health, and Safety Act (OSHA) Underwriters Laboratories (UL) Plumbing and Drainage Institute (PDI) Precast / Prestressed Concrete Institute (PCI) Sheet Metal and Air Conditioning Contractors National Association, Inc. (SMACNA) Standards Society for Protective Coatings (SSPC) State Site Erosion and Sediment Control Regulations The Counsel of American Tile Conference Unified Facilities Criteria 3-600-01, Latest Edition Fire Protection Engineering for Facilities Unified Facilities Criteria 4-010-01 DoD Minimum Antiterrorism Standards for Buildings Unified Facilities Criteria 4-010-02 DoD Minimum Antiterrorism Distances for Buildings Unified Facilities Criteria 4-021-01, Latest Edition Mass Notification System Unified Facilities Guide Specifications (UFGS) U.S. Department of Commerce (DOC) U.S. Environmental Protection Agency (EPA) U.S. General Services Administration (GSA) U.S. Green Building Council (USGBC) U.S. Army Information Systems Engineering Command, Fort Huachuca, AZ, Technical Criteria for the Installation Information Infrastructure Architecture."

Applicable manufacturer or industry specifications associated with material, supplies, or systems.

C.3.4.3.1 Contractor shall notify the KO or COR if any discrepancy exists between these documents. The most stringent requirement shall be utilized in preparing design projects.

C.3.4.4 The bottom of each page shall have the following relative information indicated in the format noted:

Project Number Section Number Page Number of the Section

C.3.4.5 When the last page of a section is encountered, the following shall be noted (centered) after the last paragraph:

C.3.5 Design analysis (if Applicable)

C.3.5.1 As specified in the RTOP, design calculations shall be required, to include code references, as applicable for each discipline, to show compliance. These calculations shall be provided by the contractor and included with the appropriate design submittal. The following is a list of calculations which might typically be required under this contract.

C.3.5.1.1 Civil/Site work

C.3.5.1.1.1 Sizing and grades for sanitary & storm sewers

C.3.5.1.1.2 Sizing for water mains & services

C.3.5.1.1.3 Sizing for gas mains & services

C.3.5.1.2 Structural

C.3.5.1.2.1 Foundation sizes and reinforcing

C.3.5.1.2.2 Superstructure framing

C.3.5.1.2.3 Wind & snow loading analysis

C.3.5.1.2.4 LL & DL calculations

C.3.5.1.2.5 Wall sizes and reinforcing

C.3.5.1.2.6 Equipment supports

C.3.5.1.2.7 Elevated platforms

C.3.5.1.2.8 Floor member sizing / reinforcing

C.3.5.1.2.9 Lintel sizing

C.3.5.1.2.10 Sizing for roof joists & decking

C.3.5.1.3 Architectural

C.3.5.1.3.1 Building type, area and height limitation, occupancy

C.3.5.1.3.2 Emergency egress calculations

C.3.5.1.3.3 Fire-rated wall requirements

C.3.5.1.3.4 Minimum plumbing fixture calculations

C.3.5.1.4 Mechanical

C.3.5.1.4.1 Cooling and heating load analysis

C.3.5.1.4.2 Pump sizing and pump curves

C.3.5.1.4.3 Pipe sizing

C.3.5.1.4.4 Duct size

C.3.5.1.4.5 Static pressure loss

C.3.5.1.4.6 Control valve sizing

C.3.5.1.4.7 Psychometric chart analysis

C.3.5.1.4.8 Fan sizing and fan curves

C.3.5.1.4.9 Heat exchanger selection

C.3.5.1.4.10 Catalog cuts of selected equipment

C.3.5.1.4.11 Water demand and sewer flow

C.3.5.1.4.12 Gutter and downspout calculations

C.3.5.1.5 Electrical

C.3.5.1.5.1 Load calculations

C.3.5.1.5.2 Short circuit calculations

C.3.5.1.5.3 Lighting level calculations

C.3.5.1.5.4 Branch circuit calculations

C.3.5.1.5.5 Motor feed requirements

C.3.5.1.5.6 Panel sizing

C.3.5.1.6 Fire Protection

C.3.5.1.6.1 Sprinkler layout and pipe sizing

C.3.5.1.7 Others as applicable to a specific project and identified in the RTOP.

C.3.6 Design-Build Schedule

C.3.6.1 The Contractor shall submit a Design-Build Schedule which encompasses the entire Design-Build process, to include weather day(s) (for construction). Amount of working days required to perform Government Design Reviews, Design Submittal Phases, and Design Review Meetings shall be provided by the Government and indicated in the Schedule of Design-Build at the RTOP level. Contractors schedule shall be compiled based on calendar days.

C.3.7 Government Approved Design Submittals

C.3.7.1 The approval of submittals by the Government shall not be construed as a complete check, but shall indicate only that the design documents are in conformance with Task Order requirements. Government approval of the design documents does not relieve the Contractor of the responsibility for any errors that may exist, as the Contractor is responsible for the contents of the design documents.

C.4 Performance of Task Orders:

C.4.1 The contractor shall be fully staffed at the time of award of this contract.

C.4.1.1 The contractor shall provide the following staff at time of award of this contract.

(a) Senior Site Program Manager (Licensed PE) (10 years’ experience)

(b) Senior Project Manager

(c) Project managers/Field Engineers

(d) Senior Construction Superintendent

(e) Construction Superintendent

(f) Contractor’s Quality Control (CQC)/Safety Inspectors

(g) Estimator

(h) Office Manager

(i) Office Assistant (Optional)

(j) Licensed Engineer (PE) (Corporate Office)

(k) Licensed Architect (RA) Corporate Office)

As a minimum, the overall Senior Site Program Manager(s) for the Contractor shall be authorized as a legal representative of the contractor who can sign contracts and other legally binding documents related to the contract on the Contractor’s behalf. The Senior Site Program Manager or other authorized legal representative shall be available within 2 hours to meet on-site with Government personnel.

The Contractor’s Senior Site Program Manager shall have the level of experience and competency required to successfully manage all business related, construction , and design, if applicable, work performed under the contract.

The Senior Site Program Manager shall have the ability to manage and control multiple projects with experienced contractor and subcontractor personnel at multiple job locations. The Senior Site Program Manager shall ensure all personnel are qualified, competent, and capable of handling all assigned tasks.

The Contractor shall assign a Site-Superintendent for each project in accordance with FAR 52.236-6 Superintendence by the Contractor, or as otherwise required by any order issued under this contract.

C.4.1.2 The contractor shall be fully operational and capable of immediately starting work in accordance with the established start date at the time of award of a task order, unless otherwise directed by the Contracting Officer.

C.4.2. Time Allowed for Completion of Task Orders:

C.4.2.1 These formulas are for information only, and may be used by the Government as a guideline for estimating task order completion time, along with other factors. Performance time will be negotiated for each task order. The number of days thus computed will be converted in the corresponding completion date and recorded onto each task order during its preparation. The contractor shall plan, perform and manage all work so as to comply with such completion dated. (See FAR Clause 52.211-12 Liquidated Damages.)

C.4.2.2 The Government has established the following requirements pertaining to the timely completion of task orders. The performance period for any task shall begin as indicated in the task order. A task order is considered complete upon final acceptance.

C.4.2.3 The maximum number of days allowed for completion of each task order may be computed by the Government in accordance with the equation below.

Equations (all days are calendar days in equations)

FOR PROJECTS $0 – $750K

Total Days = 20 + (0.000293 x A) + B + C + D + E + F

FOR PROJECTS $750K - $2,000,000

Total Days = 120 + (0.000293 x A) + B + C + D + E + F A = The task order price in dollars B = The number of R.S. Means Facilities Cost Data divisions from which the contractor has drawn line items in pricing the project.

C = 14 days if the project requires new concrete or masonry construction, or new plaster or drywall installation if no such work is required then C=0.

D = 7 days if an advance construction notice for occupants is required; if no such advance notice is required then D=0.

E = Any number of extra days so determined by the Government (prior to the issuance of the task order) to be necessary for the proper execution of the work when extraordinary circumstances are present. Under most normal circumstances E=0. Extraordinary circumstances which may prompt the government to allow extra days include the following:

- testing an evaluation of work site conditions require extra days;

- Proper notification to Ft. Gregg-Adams Garrison for any road closure or utility shutdowns. Contractor shall give DPW/JOC, a 14 calendar days’ notice prior to shut down or road closure. All shutdowns and road closures need government and federal union approvals.

- documented unavailability of materials or equipment;

- The existence of Government activities which may delay work in or around the site;

- Full compliance with any applicable law, regulation or safety requirement will require extra days beyond the number of days allowed by other elements of the equation;

F = 5 days if an approved for digging permit is required, if an approved form is not required, then F=0.

C.4.2.4. Notwithstanding the completion standards stated above in paragraph C.4.2.3, the Contracting Officer may:

- Allow completion time extension for any task order issued when factors beyond the control of the contractor delay work on the task order if the Contractor, within 10 days from the beginning of any delay notifies the Contracting Officer in writing of the cause of delay. The Contracting Officer shall ascertain the facts and the extent of delay. If, in judgment of the Contracting Officer, the findings of fact warrant such action, the time for completing the work shall be extended.

- Negotiate a completion time that would be sooner than that established by equation for situations involving emergency or time critical work. Since the Government cannot predict and the contractor cannot plan for such work, the use of the other than normal working hours coefficient and the transfer of contractor resources from less urgent work (with provisions for completion time extension or such less urgent work) may be negotiable items in such instances.

- Some task orders may require phased completion times. For such task orders, completion times for individual phases will be determined by mutual agreement during project proposal negotiations; nevertheless, the computations of the maximum number of days allowed for completion of the entire task order will remain in accordance with paragraph C.4.2.3 above.

C.5 Additional Items of Work Not Included in the R.S. Means Facilities Cost Data Book

Items of work not in the R.S. Means Facilities Cost Data Book and not covered by this contract but within its scope and general intent, may be negotiated by the Contracting Officer and added to the contract by modification not more than on a quarterly basis during the contract period. Line items added to the contract would meet the requirement that it is a recurring line item needed and it was used as a previous non-prepriced item on a task order. Prices negotiated for a non-prepriced item for a specific task order may be used in that task order without modification to the contract. The negotiated price for the additional work incorporated by modification shall remain in effect for the contract year. NOTE: Any negotiated non-prepriced items added to the contract by modification shall be performed at the negotiated unit cost. There will be no application of the contractor’s coefficient on any negotiated non-prepriced item.

C.6 Notice of Completion of Task Orders The contractor shall notify the Contracting Officer, and his/her authorized representative in writing upon completion of each individual task order. The contractor shall give fifteen (15) day notice of the date the work will be fully completed and ready for final inspection.

C.7 Government-Furnished Equipment/Materials C.7.1 The contractor with his own labor force shall transport all Government furnished equipment/ materials described in the task order. The equipment/materials will be transported from the Government storage area to the work site indicated on the task order. (NOTE: Government furnished equipment/materials are not furnished under this contract unless specifically identified in each task order and can only be used for work established by non-pre-priced items).

C.7.2 That Contractor assumes the risk and responsibility for the loss or damage to Government furnished property.

C.7.3 The Contractor shall follow the instructions of the Contracting Officer regarding the disposition of all Government-furnished property not consumed in performance of a task order.

C.8 Security Requirements C.8.1 The Contractor shall comply with security regulations imposed by the Installation Commander and/or the agency occupying the space where work is to be performed, including any necessary security clearances. An authorized Government escort will be provided when the contractor is required to enter classified areas.

C.8.2 Rules, regulations, directives and requirements which are issued during the contract term by DA military command authorities, under their responsibility for law and order, administration and security on the installation shall be applicable to all contractor personnel or representatives who enter the installation or who travel on government transportation. This requirement shall not be construed or interpreted to establish any degree of government control, which is inconsistent with the intent of a non-personal services contract. Contractor personnel or representatives shall be subject to checks as may be deemed necessary to assure that their presence on the installation does not violate these requirements. No employee will be permitted at the installation when such a check reveals that his presence would be detrimental to the security of the installation or the accomplishment of work.

C.9 Scheduling Work C.9.1 Before any of the work commences under an individual task order, the Contractor, shall confer with the Government Project Engineer and agree on a sequence of procedures as means of access to premise and buildings, space for storage of materials and equipment, task of materials and use of approaches, use of corridors, stairways, elevators or other means of passage, location of partitions, eating spaces, and restrooms for Contractor’s employees and other required procedures. Furniture and portable office equipment in the immediate work area will be removed by the Contractor and replaced to its original position. The Contracting Officer or his representative will designate new equipment locations for replacement by the Contractor, if the work required by the task order will not allow furniture and portable office equipment to be replaced to its original position.

C.9.2 Delivery of material and equipment shall be made with a minimum of interference to government operations and personnel.

C.9.3 The work shall, so far as practicable, be performed in definite sections or divisions and confined to limited areas, which shall be completed, inspected and accepted by the Government assigned inspector before work in other sections or divisions is begun.

C.10 Government and Contractor Partnering Considerations When requested and agreed upon, Contractor shall provide Partnering facilitator and cover the cost of facilitator and materials. The Government shall secure the location of a partnering site to conduct the meeting.

C.11 Contractor Staff C.11.1 All personnel employed by the Contractor or any representatives of the Contractor entering the Government installation shall conform to all regulations which may be in affect during the contract period and shall be subject to such checks as may be deemed necessary. No employees or representative will be permitted on the installation when such checks reveal that their presence would be detrimental to the physical or operational security of the applicable installation.

C.11.2 The Government will not exercise any supervision or control over Contractor employees performing work under the contract. Such employees shall be accountable solely to the Contractor, who in turn shall be accountable to the Government for Contractor employees.

C.11.3 The Contractor and their employees shall be subject to the same general rules of conduct while on the installation that apply to Government civilian employees. The Government reserves the right to refuse installation access to any Contractor employee if the Contracting Officer determines it to be in the best interests of the Government.

C.12 Conduct of Employees:

The Contractor is fully responsible for the performance and conduct of his employees at all times while on the installation performing under the contract. The Contractor shall not allow an employee to perform work under the contract while under the influence of alcohol, drugs or any other incapacitating agent. Military police and other law enforcement personnel of the installation have the right to deny entry or remove from the installation any Contractor employee for misconduct, which endangers the health or safety of people or property or for reasons of security. In addition, the Installation Commander may bar an individual from reentering the installation under the authority of 18 U.S. C. 1382. Removal from the installation of a Contractor employee in accordance with the above shall not relieve the Contractor from the requirement to meet all of the terms and conditions of the contract.

C.13 Salvage and Repairable Materials:

C.13.1 Materials classified by the Contracting Officer as salvageable shall remain the property of the government and be delivered to a site designated by the Contracting Officer.

C.13.2 Material classified by the Contracting Officer as serviceable or repairable shall be thoroughly cleaned and retained as directed by the Contracting Officer.

C.13.3 Materials not classified as salvageable, serviceable, or repairable by the Contracting Officer shall be removed from the site and disposed of, off Government property, at no cost to the Government.

C.13.4 Prior to commencing, the Contractor, the Contracting Officer, and the Directorate of Public Works Inspector will conduct a joint inventory by which salvageable, serviceable and repairable material will be identified. The Contractor will be given a copy of the inventory and shall be accountable for this property as indicated above. The joint inventory will in no way limit or preclude the Contracting Officer from designating additional items in the above categories during the life of this contract.

C.14 Operation and Maintenance:

Prior to the final acceptance and payment of each Task Order, the Contractor shall submit three (3) copies of all operation and maintenance manuals to the JOC Project Manager for HVAC Systems, electrical controls, etc. The Contractor shall conduct a training session to brief Government personnel on the operation and maintenance procedures of such systems. The Contractor is required to provide three (3) complete repair/spare part manuals for any equipment.

C.15 Contractor Quality Control System:

C.15.1 The inspection required by the Contracting Clause “Inspection and Acceptance” shall be in accordance with the following requirements: The Contractor shall provide and maintain an effective quality control program or Contractor inspections system, as required by the Contract Clause “Inspection of Construction”, which will assure that all supplies and services required under the contract conform to contract requirements whether constructed, processed, or procured by the Contractor, or procured from subcontractors or vendors. The Contractor shall perform or have performed the inspections and tests required to substantiate that all supplies and services conform to drawings, specifications and contract requirements and shall also perform or have performed all inspections and tests otherwise required by the contract unless the required inspections and or test is specifically designated to be performed by the government. The contractor shall submit these inspections and test to the Government for verification as a submittal.

C.15.2 The Contractor’s proposed quality control plan shall be submitted to the Contracting Officer for review and approval ten (10) days prior to the start of construction and throughout the life of the contract. The Contractor shall notify the government in writing of any proposed change to his inspection system and changes shall be subject to disapproval if they would in the opinion of the Contracting Officer, result in nonconformance with the contract requirements.

C.15.3 In the event of an industrial type on-post accident resulting in the serious or fatal injury to any contract employee or employees, the procedures directed at the pre-construction conference will be followed. All provisions of AR 385-40 (Check on) and supplements will be complied with the order directed at the pre-construction conference so that necessary follow-up actions can be accomplished.

C.16 Physical Data:

C.16.1 Any data and information furnished is for the Contractor’s information. The government shall not be responsible for any interpretation of, or conclusion drawn from the data or information by the Contractor.

C.16.2 The indications of physical conditions on drawings or specifications are the result of site investigation and surveys conducted by the Directorate of Public Works.

C.17 Liquidated Damages:

Liquidated damages will be established on each individual Task Order basis. Assessment will be dependent upon the damages, the Government might experience in any particular project, if not completed on time. The Contractor will be advised of such liquidated damages prior to the issuance of a task order.

C.18 Waste and Excess Quantities Included in the Completed-In-Place Construction All prices in the RS Means are for completed-in-place construction unless explicitly described otherwise. Waste or excess material quantities are incidental costs, which are included within the contract coefficient unless explicitly stated otherwise. Quantities used on individual Job Order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste.

C.19 Design-Build Services:

When directed by government agency and by task order, the Contractor shall provide design-build services AS DETAILED IN SECTION C in the form of detailed site visits, detailed field measurements, preliminary design solutions, detailed scopes of work, project specifications, renderings, product and manufacturing cut sheets and shop drawings in hard copy and electronic format. The contractor shall take initiative to provide design solutions to preliminary scopes of work The drawings shall be drawn in “AUTOCADD” DWG format and be complete in every detail in accordance with the best engineering practice to clearly delineate the type and extent of work that is to be performed, (i.e. large scale details, flow diagrams, isometric diagrams such as plumbing risers, fire alarm diagrams, HVAC control diagram, schedules may take up complete drawing sheets, all in addition to plan, section, and elevation views).

C.20 Supplemental Shop Drawings Requirements:

C.20.1 If directed by task order, the Contractor shall prepare shop drawings on 24” x 36” D size drawing sheets. The drawings shall be drawn in “AUTOCADD” DWG format and be complete in every detail in accordance with the best engineering practice to clearly delineate the type and extent of work that is to be performed, (i.e. large scale details, flow diagrams, isometric diagrams such as plumbing risers, fire alarm diagrams, HVAC control diagram, schedules may take up complete drawing sheets, all in addition to plan, section, and elevation views). Plan, elevation and section views shall be generally drawn to either an eighth inch per foot or quarter inch per foot scale while other parts, details and some complicated sections shall be drawn to 3 inch per foot scale unless otherwise agreed upon. All drawings shall be stamped by the Designer of Record (DOR). All original drawings and original type specifications shall become the property of the U.S. Army after being submitted.

C.20.2 Contractor shall provide, as necessary, calculations, shop drawings, and other data in support of work being performed on individual task orders. The Contractor shall be responsible for the production and submittal to the Government of detailed construction drawing(s), shop drawing(s), and engineering calculations/data such as HVAC duct layout with calculations, electrical lighting layouts with calculations, reinforcing steel details in concrete work, calculations and drawings for steel frame structure and roof trusses, fire suppression systems drawing and calculations, HVAC air balancing reports, door/hardware schedules, color boards, plumbing, schematic drawings, foundation drawings, and any other technical data to fully support any given task order. The Government will provide the Contractor with a narrative scope of work and/or drawings or sketches to reasonably ascertain an understanding of the work to be performed and the Government’s desired end product. The Contractor shall perform a comprehensive site visit with a Government representative to discuss and clarify the scope of work. Existing Government record drawings and site maps will be made available to the Contractor. If directed by the task order, the Contractor shall provide a professional engineer certification on shop drawings concerning applicable life, safety, and health codes.

C.21 Performance Evaluation for the Contractor:

As a minimum, the contractor’s performance will be evaluated upon final acceptance of the work. However, interim evaluations may be prepared at any time during the contract performance when determined to be in the best interest of the Government.

C.21.1 The format for the evaluation will be the DD Form 2626, and/or Contractor Performance Assessment Reporting System (CPARS). The contractor will be rated: Outstanding, Above Average, Satisfactory, Marginal or Unsatisfactory in the areas of Contractor Quality Control; Timely Performance; Effectiveness of Management; Compliance with Labor Standards and Compliance with Safety Standards. The contractor will be notified of all ratings and provided a chance to comment, either in an individual element or in the overall rating, prior to completing the evaluation, and all contractor comments will be made a part of the official record. Performance Evaluation Reports will be available to all DOD Contracting offices and may be used to support future award decisions. Past performance information shall be maintain in the Past Performance Information Retrieval System (PPIRS) once the CPARS report is completed.

C.22 Contractor Employee Training:

C.22.1 The Contractor is responsible for training all local key personnel in the use of the program software within the thirty (30) days of contract award.

C.22.2 The Contractor shall train and make known all requirements to all key personnel on the use and understanding of the prime contract, the Job Order Contract (JOC) system, the JOC/RS Means Facilities Cost Data and EuroJOC.

C.22.3 The Contractor shall at all times maintain a complete set of contract documents at the local office to include: RS Means Facilities Cost Data, specifications, contract and JOC manuals.

C.23 Contractor Capability:

The Contractor shall have the capability to respond to peak workload periods (typically 65% of work ordered in the last two months of fiscal year) and emergency requirements. Normal work hours are from 7:00 a.m. through 4:00 p.m. Monday through Friday, notwithstanding the provisions of the Contract Work Hours and Safety Standard Act and Overtime Compensation clause, both of which will be included in the solicitation. Work will not be permitted outside normal work hours, or on Saturdays, Sundays and legal holidays unless approved by the Contracting Officer.