JNCP-5330-01-690-7837-ca060.pdf
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- Attached to
- Parts Kit, Seal Replacement
- Solicitation number
- 70Z04025Q5CA060
About this file
This document is a Justification for Other Than Full and Open Competition (JNCP) for a sole source procurement by the U.S. Coast Guard. The procurement is for a Parts Kit, Seal Replacement (NSN 5330-01-690-7837) for the 47 FT MLB vessel, specifically manufactured by Reedsport Machine & Fabrication, LLC. The justification cites 10 U.S.C. § 3204(a)(1) as the authority, indicating that only one responsible source exists that can satisfy the agency's requirements. The technical data and manufacturing specifications for this critical component are proprietary and controlled by the Original Equipment Manufacturer, making it impossible for alternative vendors to reproduce the part without access to specific engineering drawings, specifications, and manufacturing parameters.
The document details that market research was conducted by contacting the OEM, authorized distributors, and performing an internet search for potential sources. The Coast Guard's Contracting Officer determined that Reedsport Machine & Fabrication and its authorized distributors are the only sources capable of providing the Parts Kit. The item is crucial for maintaining water-tight integrity in main engine compartments during maritime operations, and any attempt to manufacture an alternative could lead to mission degradation. The Contracting Officer of the Surface Forces Logistics Center intends to continue market research to potentially locate vendors who can satisfy the detailed technical requirements in future acquisitions.
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Text version
March 8, 2023 Version
JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION
SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)
SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO
SUPPORT A SOLE SOURCE PURCHASE.
PURCHASE REQUEST OR REQUISITION
NUMBER
PROJECT/TASK
ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)
CITE AUTHORITY & JUSTIFICATION TYPE – READ FAR 6.302 TO DETERMINE APPROPRIATE TYPE
10 U.S.C. § 3204(a)(1)
ONLY ONE RESPONSIBLE SOURCE AND NO OTHER SUPPLIES OR SERVICES WILL SATISFY
AGENCY REQUIREMENTS.
10 U.S.C. § 3204(a)(2) UNUSUAL AND COMPELLING URGENCY
10 U.S.C. § 3204(a)(3)
INDUSTRIAL MOBILIZATION; ENGINEERING, DEVELOPMENTAL, OR RESEARCH CAPABILITY; OR
EXPERT SERVICES
10 U.S.C. § 3204(a)(4) INTERNATIONAL AGREEMENT
10 U.S.C. § 3204(a)(5) AUTHORIZED OR REQUIRED BY STATUTE
10 U.S.C. § 3204(a)(6) NATIONAL SECURITY
10 U.S.C. § 3204(a)(7) PUBLIC INTEREST [SECRETARY OF HOMELAND SECURITY NEEDS TO APPROVE THIS DOC]
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.
The purchase of PARTS KIT, SEAL REPLACEMENT P/N 47MLB-RMF-SPK-40-NB NSN 5330-01--690-7837 VESSEL: 47
FT MLB
UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. The technical data for the PARTS KIT, SEAL REPLACEMENT required to make an accurate assessment of equal or alternate equipment meeting the Coast Guard’s performance, fit and function requirements for this procurement is unavailable. The PARTS KIT, SEAL REPLACEMENT is a critical component that is necessary in the process of providing assistance during S-O-S calls to provide water tight integrity in main engine compartments particularly during heavy weather conditions. Any attempt to manufacture this item without the proper Original Equipment Manufacturer (O.E.M). parts and without access to O.E.M. reproduction manufacturing drawings, specifications, tolerances/parameters, test procedures and other relevant information, could lead to major mission degradation.
A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY
POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).
Contacted Original Equipment Manufacturer, including authorized distributor, commercial distributor, and extensive internet search for sources.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.
The PARTS KIT, SEAL REPLACEMENT is a REEDSPORT MACHINE & FABRICATION, LLC brand. REEDSPORT MACHINE & FABRICATION and their authorized distributors is the suggested and only source that can provide the PARTS KIT, SEAL REPLACEMENT. This brand is installed across the 47 FT MLB platform, to maintain configuration of spare parts. Any and all other offers must conform to this brand. REEDSPORT MACHINE & FABRICATION, LLC is the sole possessor of the drawings and other technical information required to properly manufacture the PARTS KIT, SEAL REPLACEMENT.
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL
AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.
This is as proprietary commercial item of the proposed contractor. The reproduction manufacturing drawings, specifications and other technical data related to this item were never purchased by the U. S. Coast Guard and therefore are controlled by and remain the sole property of the O.E.M.
March 8, 2023 Version
PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY
BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.
COTR will continue to market research in the attempt to locate vendors that can satisfy the needs of the Coast Guard, including a requirement for manufacture’s engineering/manufacturing drawings, detailed parts list, design or testing procedures, and other relevant information concerning this item.
SIGNATURE AND TITLE OF CUSTOMER CODE
SBPL
TELEPHONE
NUMBER
571-607-2050
DATE
3/18/2025
SIGNATURE OF CONTRACTING OFFICER
CODE TELEPHONE
DATE
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