JNA 2North Behavioral Health Furniture_Redacted.pdf

Attachment 9: Request for SDVOSB Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C246-24-AP-1170

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C246-24-AP-1170

1. Contracting Activity: Department of Veterans Affairs, VISN 06, Hampton VA Medical Center, 100 Emancipation Drive Hampton VA 23667: Purchase Order 590-24-1-060-0016

2. Nature and/or Description of the Action Being Processed: Hampton VA Medical Center Chief of Environmental Management Services (EMS) Interior Design department has a brand name request for the Pineapple Behavioral Health Furniture. Requirement for Pineapple to purchase/deliver new furniture for Hampton VAMC’s BLDG 137, 2N Behavioral Health Unit. The project addresses need to replace old furnishings that are broken and no longer feasible for patient use. Work includes removal and disposal of old behavioral health furniture and mattresses and installation of new furnishings that will be utilized in patient rooms, dayroom and exterior courtyards.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Pineapple Behavioral Health Furniture specifically designed and formulated to integrate with the 2 North behavioral health unit configuration. Vendor to provide project management of this purchase, and receive/delivery/install of the specified furnishings. Vendor also responsible for removal and disposal of existing furnishings in the space. The need to be removed prior to the new furnishings arrival. Contractor responsible for all materials, equipment, tools, and labor to complete the work. Installation includes receiving and checking in product at vendors warehouse, inspection for damage, delivery to site, installing furniture per VA Interior Designer’s plan and project management/coordination with VA Interior Designer to schedule and complete the work. A final walk through with the VA Interior Designer is required to inspect installation to confirm that all furniture has been wiped down clean and is in good working condition. All deliveries/installations to be scheduled thru VA Interior Designer office.

The total estimated value of the proposed action is .

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the

Use of the Authority Cited Above (applicability of authority): Pineapple Contracts, Inc. have 4 SDVOSB authorized reseller distributors: GovSolutions, Inc., Veteran Office Design, SDV Office Systems, LLC, and Environment of Care Solutions, LLC via Open Market. The Pineapple manufacture furniture is strong, durable and designed for patient safety. The items are not on a national contract with the VA system. No other product can meet VHA requirement.

This is a brand Name purchase request. This product can be purchased from the OEM Pineapple Contracts, Inc. authorized SDVOSB distributors/resellers via Open Market. Obtaining a procurement of Pineapple Furniture is necessary for the behavioral health unit. The furnishings specified provide the following: No risk for ligatures, weaponization (all furniture is weighted and can be floor mounted for added safety), concealment, used in aggression, meets infection control standards (water resistant, UV stabilized), and reduces acoustics that patients may find disturbing.

Pineapple has a wide range of furnishings including beds, mattresses, chairs, desks, cabinets, and tables. The items specified in this project provide additional weight over 100 pounds if needed, floor mounting options, beds with built in storage, one piece construction. Pick proof designs, easily wiped clean and quick dry and lifetime guarantee against manufacturing faults. Restraint brackets are also available if needed, custom infills for walls and corner to prevent voids for concealment, strength and stability tested for severe use, compliant with flammability standard UL94 HB, and antimicrobial features.

Attachment 9: Request for SDVOSB Justification Format >SAT

VHAPG Part 806.3 OFOC Page 2 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C246-24-AP-1170

The Pineapple Furniture will provide safety, minimize risk of harm and injury to patients within the behavior health unit. Substantial cost can be expected if substitutes are used to replace the furniture fo the behavior health unit. Procurement from this source will reduce future costs and delays due to longevity of use and available warranty.

a. The contracting officer (CO) has determined that Pineapple Contracting, Inc. and its authorized distributors are the only firms capable of providing the supplies described in Section III above without the Veteran’s Health Administration experiencing unacceptable delays in fulfilling its requirements.

b. Unusual and Compelling Urgency (FAR 6.302-2, 6.303-2(a)(9)(ii)) – N/A

c. Industrial Mobilization; or Engineering, Developmental, or Research Capability (FAR 6.302-3) – N/A

d. Authorized or Required by Statute (FAR 6.302-5) – N/A

e. National Security (FAR 6.302-6) – N/A

f. Public Interest (FAR 6.302-7) – N/A

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market research was conducted, details of which are in the market research section of this document. This effort did not yield any additional sources that can meet the Government’s requirements. There is several SDVOSB contractors that can provide the items/products as part of an Open Market contract. There is competition anticipated for this acquisition.

The VA Rule of Two can be met from responsible SDVOSBs sources who can provide the needed product in the timeframe necessary from the OEM, Pineapple Contracts, Inc., authorized distributors/resellers.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer will determine that prices will be fair and reasonable based on a comparison of the proposed prices with prices found reasonable on previous purchases. Prior to award price analysis of the proposed contract will be performed and documented to sufficiently determine that the cost to the Government of the proposed acquisition will be fair and reasonable. CO recommends the government’s most advantageous acquisition strategy is to solicit as Open Market SDVOSB set aside.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Hampton VA Medical Center Environmental Management department have a requirement to procure the delivery and installation of the behavioral healthcare furniture: Twin Bed, Activity and Pedestal Tables, Club and Dining Chairs, and 2-Door Dressers for 2 North Behavioral Health Unit. This requirement includes design, project management, professional installation, and removal of furniture maintenance/warranty services to support 2N Behavioral Health unit.

Market research was conducted by verifying NAICS 337127 (Institutional Furniture Manufacturing) and PSC 6530 – Hospital Furniture, Equipment, Utensils, and Supplies as applicable to contract.

VetCert Database at Veteran Small Business Certification (sba.gov) resulted in:

o Used veterans.certify.sba.gov to identify verified Small Business: VetCert search conducted on 01/09/2024 utilizing NAICS 337127 revealed 221 small vendors.

NAC searched using keyword “Behavioral Health Furniture” revealed no active items currently available.

GSA eLibrary search using keyword “Hospital Furniture” under Source MAS Category 339113H

Furniture & Furnishings – Healthcare Furniture revealed 47 contractors: (8) SDVOSB and (31) Small Business vendors.

GSA Advantage: searched using keyword “Ryno Twin Bed” revealed several items, no exact match.

SAM.gov suggested vendor Pineapple Contracts, Inc. (Small Business UEI: QBTSLN6SY7E7) expiration date 07/31/2024.