Reagan Sources Sought - JMT-11-2024.pdf

GSA Multiple Award Schedule Sources Sought Notice

Washington, District of Columbia (D.C.)

Notice ID: JMT-11-2024

RFQ Issue Date 11/22/2024

RFQ Close Date

12/09/2024 04:00 PM EST

MAS Sources Sought Notice

The Acquisition Center for Facilities Management Services (ACFMS) within the Public Buildings Service (PBS) division of the U.S. General Services Administration (GSA) is conducting market research for an upcoming procurement for facilities management services at the Ronald Reagan Building and International Trade Center (RRBITC) in Washington, D.C. The services are inclusive of Facilities Engineering, Operations and Maintenance, Pest Control, Waste Hauling, Loading Dock Management, and Elevator services. Additionally, an energy savings performance contract (ESPC) is currently in place at the RRBITC to implement Energy Conservation Measures (ECM) across various equipment and operational areas.

The RRBITC is the largest building managed by GSA, spanning 3.9 million gross square feet on an eleven (11) acre site. Located at 1300 Pennsylvania Avenue NW in Washington, D.C., it accommodates approximately 7,000 public and private sector employees. It operates 24/7, 365 days a year, welcoming nearly one million visitors annually. The building includes office spaces, cultural venues, commercial areas, public amenities, and houses the district’s largest parking garage.

The ACFMS will be utilizing the 561210FAC Facilities Maintenance and Management subcategory within the GSA Multiple Award Schedule (MAS). The applicable North American Industry Classification System (NAICS) code to be assigned to this procurement is 561210, Facilities Support Services, with an associated small business size standard of $47 million.

It is the intent that any subsequent request for quote(s) issued will result in the award of a Blanket Purchase Agreement (BPA) to a GSA Schedule MAS contract holder, which represents the best value to the Government, technical and price factors considered. It is expected that the BPA will be (10) years in length, consisting of one (1) 12-month base period and nine (9) subsequent one-year option periods.

It is the goal of GSA PBS to utilize the national master specification for the anticipated award of the requirements. The intent of utilizing a national master specification is to improve building operational efficiency, modernize services, reduce operating costs, and improve customer satisfaction.

Results from this Sources Sought Notice will be utilized to identify parties having an interest, and the expertise and resources necessary to provide the required services.

** IMPORTANT **

-- This Sources Sought notice is being issued for Market Research Purposes and to Seek Sources only --

- This notice does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), Request for Proposal (RFP) or a promise to issue an RFQ, IFB, or RFP in the future.

- This notice does not commit GSA to contract for any supply or service.

- GSA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this Sources Sought notice.

- GSA will not pay for any information or administrative costs incurred in response to this notice.

- Submittals will not be returned to the responder.

Services/Facilities

The Ronald Reagan Building and International Trade Center (RRBITC) consists of approximately

2.6 million rentable square feet (RSF) that would would require the following services:

- Facilities Engineering

- Elevator Maintenance service

- Waste Hauling service

- Elevator services

- Operations & Maintenance service

- Pest Control service

- Loading Dock Management

- Energy Conservation Measures via Energy Savings Performance Contracts

Vendor Requirements

In order to be considered for award, an offeror/Contractor Team Arrangement (CTA), collectively, will be required to have certain Special Item Numbers (SINs) awarded on their

Schedule MAS contract(s). For this requirement, each offeror/Contractor Team Arrangement

(CTA), collectively, will need to have, at a minimum, the following SINs by the closing date of this

RFQ in order to be considered eligible for award:

- 561210FAC - Facilities Maintenance and Management

- ANCRA - Ancillary Repair and Alterations

- OLM - Order-Level Materials

Response Requirements

Interested vendors, large and small, are to reply to the parties listed below with a Capability

Statement containing responses to the information requested below. Please limit responses to no more than five (5) pages, and submit in either Microsoft Word and/or PDF file format. It is recommended that vendors structure the information in a format that would minimize their efforts, and provide ease of analysis by the Government.

Vendors are requested to respond with their Capability Statement via email to Mark Talarico, at mark.talarico@gsa.gov, Jean Thelemaque, at jean.thelemaque@gsa.gov, and Michael

Jennetta, at michael.jennetta@gsa.gov, by Monday, December 9, 2024, 4:00PM EST, with the following information:

1. Company Information

a. Name of firm

b. Point of contact (name, phone number, and email address)

c. UEI number

d. Business Size (Large/Small) for NAICS 561210

e. If applicable, Socioeconomic Category(ies) (8(a), HUBZone, SDVOSB, WOSB)

2. GSA Schedule Information

a. GSA Schedule Contract Number

b. Current period of performance

c. Ultimate 20-year contract expiration date

d. Continuous Contracts

i. Do you hold a continuous contract or are you in the process of receiving a continuous contract?

ii. If so, what is the expiration date?

e. List of all SINs awarded under your Schedule Contract

3. Capabilities Narrative

a. Indicate your ability and/or resources available to work in the Washington, District of Columbia (D.C.) Metropolitan area. If any, please indicate your firm's experience working in that area.

b. Indicate if your firm would be interested in these opportunities as a prime contractor, or a Contractor Teaming Arrangement (CTA)?

c. Provide information in sufficient detail regarding previous similar experience.

Detailed information must include the following:

i. Description of the services performed.

ii. Identify the number of buildings and location of the buildings covered by the contract.

iii. Indicate whether there were any buildings that had an energy savings performance contract (ESPC) mailto:mark.talarico@gsa.gova mailto:jean.thelemaque@gsa.gov mailto:michael.jennetta@gsa.gov

iv. Indicate which services were self-performed and which were subcontracted.

v. Provide square footage of individual buildings and aggregate building square footage.

vi. Identify if the project was a government or commercial requirement.

vii. Include the type of space within the building(s).

viii. Identify the term of contract, including start and end date.

ix. Annual and aggregate contract value.

** PLEASE REMEMBER **

This notice does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), Request for

Proposal (RFP) or a promise to issue an RFQ, IFB, or RFP in the future. This notice does not commit GSA to contract for any supply or service. Further, GSA is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this Sources

Sought notice. GSA will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder.

PLEASE TAKE INTO CONSIDERATION THE FOLLOWING BUILDING INFORMATION

WHEN DETERMINING WHETHER OR NOT TO SUBMIT A CAPABILITY STATEMENT.

RRBITC EXECUTIVE SUMMARY

Building Overview The Ronald Reagan Building and International Trade Center (RRB/ITC) is the General Services Administration’s (GSA) largest building nationwide. Congress mandated (via the 1987 Federal Triangle Development Act) that GSA develop, operate and maintain this unique building of over four million gross square feet on an 11 acre site. The building reflects the dignity, enterprise, stability and vigor of the Federal government, and contractors are to act accordingly.

The class-A mixed-use RRB/ITC houses Federal tenants and the International Trade Center (ITC). The ITC incorporates private-sector tenants and a variety of public uses. (See below for more information regarding the ITC.) The RRB/ITC is home to approximately 7,000 Federal and private-sector tenants.

The RRB/ITC is open and operates 24 hours per day, 365 days per year, and has approximately one million visitors per year. It does not operate like typical Federal buildings that are open only during the routine workweek and normal working hours. It is required that the contractor supports the RRB/ITC’s operating hours, and multiple tenants and uses. The high profile downtown facility serves as a pedestrian link between the National Mall’s visitors and the business district north of Pennsylvania Avenue. Additionally, the RRB/ITC is an active, open building and enlivens the area.

The RRB/ITC’s exterior is constructed of Indiana limestone with a clay tile roof, similar to the adjacent historic Federal Triangle buildings. Direct underground interior pedestrian connections at the concourse level, one level below grade, connect the Federal Triangle Metro Station to the East and by a tunnel under 14th Street to the Hoover Building (Department of Commerce) to the West. The four level garage consists of approximately 1,950 parking spaces and 26 loading docks. The garage is accessible via two entrances on 14th Street and one on 13th 1/2 Street.

There are six pedestrian entrances.

2. Floor Usage The 15 floors of the building, five below grade and ten above, are divided as follows:

● The B-1 through B-4 floors are for parking, loading docks, mechanical and electrical equipment, service, an industrial kitchen and ancillary spaces, mailrooms, trash and recycle areas. B1 through B3 also include Federal offices and some Federal office support areas.

● The concourse, ground and mezzanine floors are part of the ITC, and are open to the public. The concourse and ground floors contain a food court, conference and event venues, private-sector office spaces, restaurant and cafes, and retail establishments.

The mezzanine level contains trade information offices, government trade-related organizations that interact with the public and other federal offices.

● The concourse, ground and mezzanine floors are open and interconnected by escalators, stairs, and elevators. (Five elevator banks connect these floors and the garage levels.)

● The RRB/ITC’s approximately 7,000 federal and private-sector tenants must enter the building via one of the garage levels (B1 – B4), the concourse or ground. Tenants not located on the concourse or ground must transfer to separate elevator banks serving five separate office towers. Four towers house Federal agencies that have agency specific security access-controlled lobbies. The fifth tower -- known as the North Tower – houses private-sector tenants.

● The North Tower contains private-sector office space on floors 2 through 8, and a conference/event venue and associated kitchen on floors 8 and 9.

● The Pavilion (the 2nd floor above the National Children’s Museum) is a reception/special event venue and has a kitchen.

3. The Federal Office Building (FOB) Tenants There are five Federal agencies in the RRB/ITC. Four of them are housed in vertically separated towers, each having its own elevator cores and services areas. They are: the U.S.

Agency for International Development (USAID), U.S. DHS/Customs and Border Protection, the U.S. Environmental Protection Agency (EPA), and the Woodrow Wilson International Center for Scholars (Wilson Center). The Wilson Center also houses a memorial dedicated to President Wilson which is on the ground floor and faces the Woodrow Wilson Plaza. Raised flooring is present in the four Federal agency towers.

The fifth Federal agency, the U.S. Department of Commerce is on the mezzanine level. Also on the mezzanine are elements of EPA and USAID.

4. Truck Service Trucks access the RRB/ITC via 14th Street south ramp and exit from 14th Street north ramp.

The south ramp connects to 10 bays on the B-1 level and 16 bays on the B-2 level. The contractor shall be responsible for the operation of all B-2 level loading bays except for the last two at the North end of the loading dock area and the ITC loading docks on B1. However, the contractor is responsible for the maintenance of all mechanical equipment on the docks, i.e.

doors (overhead and pedestrian), dock levelers, hoist motors, chain falls, HVAC equipment, etc.

The janitorial contractor will be responsible for cleaning the dock and bays not associated with the International Trade Center on the B2 level. All access for delivery will be through this dock entry. No street delivery of any kind will be permitted. All deliveries must be scheduled 48 hours in advance with the Security Manager assigned to the loading dock by the Federal Protective Service. Delivery trucks and their contents are pre-screened off-site via a mobile scanner prior to deliveries taking place in the building.

Upon entry, vehicles must be unloaded, all boxes opened and sent through the “back scatter” for x-raying.

Vehicles are inspected for unusual devices under and inside the vehicle. The vehicles are inspected for trace amounts of explosives.

5. Parking An approximate 1,950 car parking garage, located on floors B-1 through B-4, accommodates tenant and public parking. It is open for access 365 days per year. The monthly parking permits are assigned by GSA. Access to the garage is through five sets of elevators connecting all the garage floors and the concourse, ground and mezzanine floors. The garage is managed by GSA’s Trade Center Manager contractor.

Parking is not available for any contract personnel unless paid for by the individual and/or their employer.

6. International Trade Center Congress established the International Trade Center (ITC) to create and enhance opportunities for American trade, commerce, communications and cultural exchanges. The ITC is to be open, active and it is to enliven the area. The ITC encompasses 500,000 square feet of space on the concourse, ground and mezzanine levels, and the North Tower. The ITC also includes the parking garage and the exterior spaces including the Woodrow Wilson Plaza, Daniel Patrick Moynihan Place and the RRB/ITC’s other outdoor areas. The ITC envelope includes the following components:

● Conference/Event Center:

The 65,000 square foot conference/event center consists of various sized rooms that meet differing event requirements. They include the 620-seat, 25,000 square foot amphitheater, multiple ballrooms, reception/special event spaces, conference rooms, classrooms and a gallery. They are located on the concourse, ground, and mezzanine levels as well as the North Tower’s 8th and 9th floors, and on the 2nd floor above the restaurant,Trattoria. The amphitheater contains audiovisual equipment, translation booths and VIP boxes. Its special lighting is part of the base building system and is the responsibility of the contractor to maintain and repair, as is all ITC lighting. Besides the above conference/event spaces, the architecturally interesting 11 story atrium is part of the public circulation space, is the building’s main east-west spine, and is used as a dramatic event venue.

The Conference/Event Center includes three full-service catering kitchens and four pantries, as well as multiple support spaces.

● ITC Offices:

The ITC includes 250,000 square feet of office space. It houses private sector tenants and some specific Federal tenancies. (The latter are located on the mezzanine level.)

The private-sector tenants are primarily international/trade-related tenants covering every aspect of business associated with the promotion and facilitation of international trade, and activation.150,000 square feet of the ITC private-sector office spaces are located in the multi-tenanted North Tower which is a separately accessed tower that fronts Pennsylvania Avenue. Additional private-sector tenants are located on the concourse and ground levels.

The Federal offices (70,000 square feet) are located on the mezzanine level. They include the Department of Commerce, USAID and EPA offices.

● Food Service/Retail:

An approximate 38,000 square foot food court (including seating) is on the concourse level on the west side of the building. The food court has 20 vendors and seating for approximately 1,080.

Four retail establishments and the ITC fitness center are located in the Hemicycle on the concourse level. The Hemicycle area is near the Metro connection.

● The National Children's Museum is located on the concourse and ground floors and has a ‘cafe’.

● The National Children’s Museum is 12,000 square feet in size and is located on the ground and concourse levels. The restaurant has outdoor service and seating on the Woodrow Wilson Plaza. It is visible from Pennsylvania Avenue and is accessed from the Plaza.

● Woodrow Wilson Plaza:

The Woodrow Wilson Plaza, on the East side of the RRB/ITC, is the area between the RRB/ITC and the Ariel Rios Building to the east, the Mellon Auditorium to the south and Pennsylvania Avenue to the north. The Mellon Passage provides for a direct pedestrian link to Constitution Avenue and the Smithsonian Museums. The Plaza provides a clear visual link between Pennsylvania and Constitution Avenues, and the Federal Triangle Metro station, 12th Street and the Old Post Office.

The Plaza is an active and lively area used to draw in the public and for special events.

There is summertime entertainment and the restaurant serves outside under the bosque of trees. The north end of the Plaza is called the Daniel P. Moynihan Place. From the Plaza one can see the Woodrow Wilson Memorial and three works of art commissioned under auspices of the GSA’s Art-in-Architecture program.

The ITC also included the other outdoor areas surrounding the RRB/ITC.

● The Parking Garage:

The Parking Garage, as previously noted, consists of four floors. During the workday hours Monday through Friday, monthly parkers use levels B3 and B4 while transient parkers use B1 and B2. In the evenings and on weekends, B3 and B4 are also used by transient parkers. All parkers enter the garage through one of the three vehicular entrances and must pass through one of the revenue control gates in order to park.

The ITC has two loading dock bays (the two northernmost) designated for its use of the 16 B2 loading docks. The ITC also has 10 docks on B1 devoted to the food court, Atrium Hall and Amphitheater.

The ITC is open and operates seven days a week including evenings, weekends and holidays.

It is promoted beyond normal working hours to fulfill Congressional and planning missions and goals, and is a lively destination. The contractor shall support ITC activities and recognize that ‘normal working hours’ at the ITC include evenings, weekends and holidays.

The GSA Energy Division issued a Task Order to Johnson Controls in March of 2021, using the DOE Worldwide Gen Three (DOE-3) Energy Savings Performance Contracting (ESPC) Contract. The Task Order included the implementation of Energy Conservation Measures (ECMs) at the Ronald Reagan Building (RRB). The ECMs listed in the chart (Table A.1) below are guaranteed to provide significant electric, steam and water savings over the 22-year term of the performance period. Requirements, equipment, and the division of responsibilities for said equipment and systems will be delineated in the Performance Work Statement Exhibit 15 and the Bidder’s Library.

Table A.1

ECM No. ECM Description

2.1R Chiller Replacement and Optimization

3.1R Building Automation System Upgrades

4.1R Electrify HVAC Heating Systems and DHW Heating

5.1R Lighting Upgrades

12.1R High Efficiency Transformers

13.1R Water Conservation

● ESPC

The Reagan Building has recently implemented an ESPC with $65.25 million in investments, namely for an advanced building automation system (BAS), chiller replacements and software upgrades, lighting upgrades, water efficiency fixtures, and high efficiency transformers. This base ESPC project was modified mid-stream to add $23.15 million in investments to convert the heating system to be fully electric. This electrification of the heating system is the largest effort in GSA’s inventory and will install state-of-the-art, large-scale electric heat pumps (29), heat pump electric boilers (14), a heat pump chiller, and heat pump hot water heaters (27). The O&M vendor at Reagan will operate and maintain all of the ESPC equipment installed save for partial responsibilities within the BAS ECM and its associated equipment and the cooling tower optimization systems which will be maintained by the Energy Service Company (ESCO).

The O&M vendor will be required to coordinate closely with the ESCO throughout the life of the contract to ensure that GSA achieves the energy savings contemplated in the ESPC. Vendor’s management and coordination of this effort is considered a critical component toward this requirement.

● Elevators

The Reagan Building has 92 elevators, 1 dumbwaiter, 8 escalators, and 2 chair lifts as part of its standard inventory. This inventory significantly exceeds the average density of similar equipment in an average facility.

● Service Call Response Times

Due to the unique nature of this facility, its public access, usage and events provisions, the Service Call response times for this location are significantly more restrictive than is typical for a Federally Owned facility.

C.5.12.2.1 Emergency Work Order (During Normal Working Hours) The Contractor shall respond to an emergency Work Order immediately during Normal Working Hours. The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made. Permanent repair shall be governed by the repairs provisions in this PWS. Emergency Work Orders are service requests where the work consists of correcting failures that constitute an immediate danger to personnel or property, including broken water pipes, stalled elevators with trapped passengers (see C.6.12.5 Elevator Cab Phone Monitoring), electrical power outages, electrical problems that shall cause fire or shock, gas or oil leaks, major air conditioning or heating problems, or any work considered by the CO or designee to be of an emergency nature.

C.5.12.2.2 Emergency Callback (Beyond Normal Work Hours) On occasion, services shall be required to support an activation or exercise of contingency plans or emergency callback outside the Normal Working Hours described. Emergency callback requests are service requests where the work consists of correcting failures that constitute an immediate danger to personnel or property or any work considered by the CO or designee to be of an emergency nature. The Contractor shall respond to emergency callback service requests immediately (within the shortest possible time consistent with the contract employee(s) location not to exceed fifteen (15) minutes. The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made. Permanent repair shall be governed by the repair provisions in this PWS. The Contractor shall provide a written account of any emergency callback; including costs incurred and plan for permanent correction of the problem, to the CO or designee no later than the morning of the next business day. If the emergency callback is expected to take more than 4 hours to resolve, the Contractor must get approval from the CO or designee.

C.5.12.2.3 Urgent Work Order The Contractor shall respond to urgent Work Orders within one (1) hour during normal working hours. The Contractor shall remain on the job until the urgent work order, service request, service Requests needs have been completed. Permanent repair shall be governed by the repair provisions in this PWS. Urgent Work Orders are those Work Orders where the work consists of correcting failures that interrupt or otherwise adversely impact either GSA operations or building occupant operations.

Examples of these types of service requests include, inoperative electrical circuits, extreme temperature complaints, inoperative lighting above a workstation, flush valve stuck open, any malfunctions to equipment that affect the tenant’s operations, or any work considered by the COR to be of an urgent nature.

C.5.12.2.4 Routine Work Orders The Contractor shall respond promptly to routine to Routine Work Orders / Service Requests (i.e. plumbing issues, spills, conference room set-ups, and lighting issues, temperature complaints etc...) and complete the required work within twenty-four

(24) hours of notification, unless approved by the CO. The Contractor shall immediately notify the CO or designee with a written extension request when the routine service request cannot be completed within the specified timeframe of 24 hours. Routine Work Orders are those Work Orders that do not interrupt or otherwise adversely impact GSA operations or building occupant operations.