JL0172784-SOW.pdf

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Statement of Work for JL0172784 Document Number: JL0172784-SOW Date: 7 Oct 2024

Revision Number: - Project: EIC

Author: Justine Cox Department Owner: SRF Ops

JL0172784-SOW Page 2 of 7

Table of Contents 1 Acronyms 3

2 Introduction 3

3 Scope 3

4 Procurement Officer’s Technical Representative (TR) 3

5 Applicable Documents 4

6 Deliverables 4

6.1 Parts 4

6.2 Technical Documentation Package 4

7 Government-Furnished Equipment and Material (if applicable) 4

8 Delivery Schedule 4

9 After Award of Contract 4

10 Meetings 5

10.1 Kick-Off Meeting/Technical Exchange Meeting 5

10.2 Pre-Shipping Review 5

11 Inspection and Test Plan 5

12 Subcontractor Instructions 5

12.1 Serialization 5

12.2 Reporting Requirements 5

13 Preparation for Delivery 6

13.1 Exterior Packaging 6

13.2 Individual Packaging 6

13.3 TJNAF Delivery Address 6

14 Release and Revision History 7

15 Approvals 7

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1 Acronyms

Use this section to define any acronyms that are in the document

• TJNAF – Thomas Jefferson National Accelerator Facility

• CM – Cryomodule

• TR – Technical Representative

• PO – Procurement Officer

• RFQ – Request for Quote

• ARO – After Receipt of Order

• BPS – Braze Procedure Specification

• BPQR – Braze Procedure Qualification Record

• WPS – Welding Procedure Specification

• WPQR – Welding Procedure Qualification Record

• PO# - Purchase Order Number

• EIC – Electron-Ion Collider

2 Introduction

Jefferson Lab requests the manufacturing of assemblies and associated components that will be used in

Ultrasonic calibration for the Electron-Ion Collider (EIC) project.

3 Scope

This statement of work describes the requirements necessary to produce JL0172784.

4 Procurement Officer’s Technical Representative (TR)

The TR is a TJNAF employee assigned to interface with the Subcontractor on technical matters after subcontract award. The TR is only authorized to provide technical direction within the scope of the subcontract. Any modification to the scope or terms of the subcontract must be approved in advance by the TJNAF Subcontracting Officer.

After subcontract award, the TR will assist the Subcontractor in the interpretation of technical requirements as outlined in the contract. Any clarification provided by the TR concerning the work to be performed shall not be construed as a change to the subcontract. Only the TJNAF PO is authorized to accept nonconforming work; waive any requirement of this subcontract; or modify any term or condition of this subcontract.

All direction from the TR and the PO shall be provided in writing.

TR Name: Justine Cox

TR Phone: 757.269.7623

TR Email: blumer@jlab.org

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5 Applicable Documents

The following table lists all technical documents provided by TJNAF.

Document Name Document Number Rev

ULTRASONIC CALIBRATION STANDARD JL0172784 -

Table 1: Applicable Documents

6 Deliverables

6.1 Parts

• ULTRASONIC CALIBRATION STANDARD – JL0172784. Qty: 1 ea.

o Raw material shall be furnished by Jefferson Lab o All deliverables shall be free of burrs, gouges, dents, debris and fluids.

6.2 Technical Documentation Package

• Inspection report

• Certificates of compliance

7 Government-Furnished Equipment and Material (if applicable)

• Raw 4mm Niobium plate

8 Delivery Schedule

The ultrasonic calibration standard (JL0172784) as outlined in section 6.1 shall be delivered within 2 weeks ARO.

9 After Award of Contract

The following documents must be received one week after PO is issued:

• Quality Manual

• Fabrication Plan

• Inspection and Test Plan (Section 11)

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10 Meetings

10.1 Kick-Off Meeting/Technical Exchange Meeting

• A Kick-Off/Technical Exchange Meeting shall take place after contract award, prior to production commencement. The purpose of the meeting is to discuss any open issues with the contract requirements.

10.2 Pre-Shipping Review

• A Pre-Shipping Review shall take place prior to shipment. The purpose of the meeting is to review the inspection data and discuss the details of packaging and shipping.

11 Inspection and Test Plan

• Vendor should provide their own inspection plan for TJNAF approval.

12 Subcontractor Instructions

12.1 Serialization

Serialize parts using the following format:

XXXXXX-R-SSS

Where:

XXXXXXXXXX = Part Number

R = Drawing Revision

SSS = Serial number of the part

For Example: The ninth “Widget” (JL0031415 Rev-B) fabricated shall be marked:

JL0031415-B-009

• Adjust the format to use just the serial number if the part is too small for the full number

• If the part is too small for any engraving, ensure that that the packaging is properly labeled with the serial number

12.2 Reporting Requirements

The Subcontractor shall provide monthly status reports up until the time of shipment via emails to the PO and TR.

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13 Preparation for Delivery

13.1 Exterior Packaging

• The Assemblies shall be packed in a way that ensures that no damage will occur during shipping, in accordance with standard shipping and transportation industry practices.

13.2 Individual Packaging

• Label each individual package using the following format:

[PROJECT NAME]

[PART NAME] – [DRAWING NUMBER]

PO# XXXXXX

[SERIAL NUMBER]

LOT: XX

SHIPMENT DATE: MM/DD/YYYY

13.3 TJNAF Delivery Address

Use the following format for the delivery address labeling:

Attention: Mike Dickey (ext. 7755) / Justine Cox (ext. 7623)

Jefferson Lab

12000 Jefferson Ave

Newport News

VA, 23606, USA

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14 Release and Revision History

Rev # Major Changes Approval Date:

- Initial version

15 Approvals

Approved by: Name: Signature: Date:

Author Justine Cox In Document Control

SRF Quality Engineer Ashley Mitchell In Document Control

CAM/STL/PI Naeem Huque In Document Control