Jesse Helms Park Field Lighting Addendum.pdf

Invitation for Bid No. 2027-004

UC Jesse Helms Park Field Lighting

ADDENDUM No. 1 ISSUE DATE: August 20, 2026

Responding Bidders on this project are hereby notified that this Addendum shall be made a part of the above named IFB document.

The following items add to, modify, and/or clarify the IFB documents and shall have the full force and effect of the original Documents. This Addendum shall be acknowledged by the Offeror in the IFB document.

Union County, North Carolina IFB 2027-004 UC Jesse Helms Park Field Lighting

A) Delete/Replace/Add

1) DELETE: ALL References to bid due date August 27, 2026, at 10:00 AM throughout entire document.

REPLACE WITH: Bid due date September 10, 2026, at 10:00 AM

2) DOCUMENT 00 11 16 – Invitation to Bid, section 1.3, Item #4

DELETE: “questions regarding this Bid…no later than 10 business days prior to the Bid Opening date.”

REPLACE WITH: Deadline for questions is 5:00 PM local time on August 13, 2026.

The deadline for questions remains 5:00 PM local time on August 13, 2026. The extension of the Bid due date does not extend or reopen the deadline for questions, requests for substitutions, or proposed alternate products.

Attached: IFB 2027-004 Cover Page, Advertisement to Bid & Invitation to Bid

END OF ADDENDUM No.1

UNION COUNTY, NORT H CAROLINA

D E P A R TM E N T O F P U B L I C WO R K

Invitation for Bid No. 2027-004

UC Jesse Helms Park Field Lighting

RAM

Due Date: September 10, 2026 Time: 10:00 AM Local Time Receipt Location: Union County Procurement and Contract Management

610 Patton Avenue Monroe, NC 28110

Non-Mandatory Pre-Bid Conference and Site Visit

Due Date: August 11, 2026 Time: 10:00 AM Local Time Location: Union County Jesse Helms Park

1505 Summerlin Dairy Road Wingate, NC 28174

Procurement Representative:

Corey Brooks Director of Procurement & Contract Management UC Procurement and Contract Management

(704) 283-3683 Corey.Brooks@unioncountync.gov

Prepared by:

Bernie Stallings Electrical Engineer LaBella Associates 101 N Tryon St. Ste. 200 Charlotte NC, 28202

DOCUMENT 00 01 01 – PROJECT TITLE PAGE

LaBella Associates 1 UC Jesse Helms Park Field Lighting Project # 2252163 00 01 00 100% Construction Documents – 06/26/2026

PROJECT MANUAL – 100% CONSTRUCTION DOCUMENTS

IFB 2027-004

UC Jesse Helms Park Field Lighting 1505 Summerlin Dairy Road Wingate, NC 28174

Architect Project No. 2252163

OWNER

UNION COUNTY, NORTH CAROLINA

500 N. MAIN STREET

MONROE, NORTH CAROLINA

ENGINEER

LABELLA ASSOCIATES

101 NORTH TRYON STREET, SUITE 200

CHARLOTTE, NORTH CAROLINA 28202

PHONE: (704) 376-6423

CONSTRUCTION DOCUMENTS 06.26.2026

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BID

LaBella Associates 1 UC Jesse Helms Park Field Lighting Project # 2252163 00 11 13 100% Construction Documents 06/26/2026

UNION COUNTY, NORTH CAROLINA

Union County Jesse Helms Park Field Lighting

IFB 2027-004

ADVERTISEMENT FOR BIDS

Sealed Bids for Union County Jesse Helms Park Soccer Field Lighting will be received by Union County Procurement and Contract Management, 610 Patton Avenue, Monroe, North Carolina 28110 until 10:00 AM local time on September 10, 2026, at which time the Bids received will be publicly opened and read. Late bids will not be accepted.

If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside BID ENCLOSED IFB 2027-004 and shall be addressed to Union County Procurement and Contract Management, Attn: Corey Brooks, 610 Patton Avenue, Monroe, NC 28110.

A Non-Mandatory Pre-Bid meeting will be held on August 11, 2026, at 10:00 AM local time at 1505 Summerlin Dairy Road, Wingate NC 28174. Attendance at this meeting is strongly encouraged.

Scope of Work: The project scope of work consists of installing sports lighting for soccer fields 2 & 3 on the UC Jesse Helms Park and their appurtenances. The work includes furnishing all labor, equipment, supplies, and materials, and performing all operations, including trenching, backfilling, cutting, channeling, chasing and patching necessary for the installation of complete wiring systems in strict accordance with division 26 of these specifications, and the applicable drawings, instructions to bidders, general conditions, and division one, general requirements.

The Work includes coordinating with Union County Facilities and Fleet Management for access, security, and shutdowns.

Bids will be received for a single prime Contract. Bids shall be on a lump sum basis as set forth in the Bid Form.

All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to the Procurement contact person listed on the cover page (Corey.Brooks@unioncountync.gov). Deadline for questions is 5:00 PM local time on August 13, 2026. Questions will be addressed via Addenda no later than 7 days prior to bid date.

The Issuing Office for the Bidding Documents is:

LaBella Associates, P.C.

101 North Tryon Street, Suite 200 Charlotte NC 28202 Contact Name: Bernie Stallings Contact E-mail Address: bstallings@labellapc.com Contact Phone: (704) 941-2104

Prospective Bidders may examine the Bidding Documents at Union County Procurement and Contract Management at 610 Patton Avenue, Monroe, North Carolina on Mondays through Fridays between the hours of 8:00 AM and 5:00 PM and may obtain copies of the Bidding Documents from the Issuing Office as described below.

Bidding Documents are available in electronic or printed form from Duncan-Parnell via their bid room https://bidroom.duncan-parnell.com/. Registration with Duncan-Parnell is required to obtain the bid documents.

There is no charge for registration. Printed hard copies of the Bidding Documents can be ordered and shipped for an additional fee, which will depend on the number of sets, size of Drawings, applicable taxes, and shipping method selected by the prospective Bidder. The approximate costs of the Bidding Documents and shipping are non-refundable, and are as follows:

DOCUMENT 00 11 13 - ADVERTISEMENT FOR BID

LaBella Associates 2 UC Jesse Helms Park Field Lighting Project # 2252163 00 11 13 100% Construction Documents 06/26/2026

Download (PDF) $94.00 plus tax

Printed Set and Digital Set $125.00 plus tax

Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any, obtained from sources other than the Issuing Office or Ducan-Parnell.

Bidders must have a license to do work as a contractor in the State of North Carolina, as set forth under Article 1 designated on the outside of the sealed envelope containing the Bid.

Bidders are required to provide a non-collusion affidavit, as set forth in the bidding documents.

As provided the Federal Deposit insurance Company, or a bid bond executed by corporate surety licensed under the laws of North Carolina to execute such bonds in Union County made. Such deposit may be held by Union County until the successful bidder has executed and delivered all required Contract documents to Union County.

Union County reserves the right to reject any or all bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner further reserves the right to reject the Bid and Bidder whom they find, after reasonable inquiry and evaluation, to not be responsible. Owner may also reject the Bid and Bidder if the Owner believes that it would not be in the best interest of the Project to make an award to that Bidder. Owner also reserves the right to waive all informalities and technicalities not involving price, time, or changes in the Work and to negotiate, as allowed by law, contract terms with the Successful Bidder.

Union County encourages good faith effort outreach to small business entities.

END OF DOCUMENT 00 11 13