Jenison Chromebook Carts Bid.pdf

Bid Documents For

CHROMEBOOK CARTS

Jenison Public Schools District Offices 8375 20th Ave.

Jenison, MI 49428

October 27, 2017

Jenison Public Schools Front End 28 0500-1

SECTION 28 0500 – FRONT END

PART 1 - GENERAL

1.01 INTRODUCTION

A. Jenison Public Schools invites qualified contractors to provide proposals for Chromebook carts

1.02 CONTACTS

A. The contact for all questions and any addendums during bidding shall be:

Joe DeVries Jenison schools

(616) 457-3400 joe@jpsonline.org

B. The owner as referred to in this bid is:

Jenison Public Schools

1.03 DUE DATES

A. Bids are due November 6th, 2017 at 3:00 PM

Board Office Jenison Public Schools

B. All questions shall be submitted to the owner no later than November 3th, 2017 At 2:00 PM.

All questions shall be sent via email to Joe DeVries at Jenison Schools.

(616) 457-3400 joe@jpsonline.org

1.04 BUILDING SITES

A. Work to be completed as part of this bid will be done at the sites as detailed in the drawings and specifications:

B. Access to the sites shall be from 7:30 AM to 4:00 PM Monday thru Friday.

1. Arrangements can be made for additional time on site during each day as scheduled with the owner.

2. No work activity shall disrupt the regular school day schedule or in any way intrude upon the teaching and administration of students.

1.05 OWNERS RIGHTS

mailto:joe@jpsonline.org mailto:joe@jpsonline.org

Jenison Public Schools Front End 28 0500-2

A. The District reserves the right to waive any formalities to bid, to reject any or all bids and to accept the bid that is most favorable to the District.

B. The District does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

C. Bidder recognizes that the District is subject to the Freedom of Information Act. Per formal request the district will make bid documents available for public review following contract with a successful bidder.

1.06 BID RESPONSE FORMAT

A. The owner requires that all responses include the information listed below.

B. Provide two copies of the bid response. One shall be marked as the ORIGINAL. The ORIGINAL shall be signed by a duly designated officer of the company.

C. Bid responses shall be provided in the following format with section dividers.

1. Bid Form –See Bid Documents

2. Description of the bidder’s company

3. Description of the bidder’s response and the services they will provide.

a. Include information about any manufacturer required on-going maintenance costs for software or hardware or upgrades.

b. Provide cutsheets on the cart proposed

4. Any information the bidder wishes to include that was not specifically required.

PART 2 - PERSONNEL

2.01 BIDDER

A. Minimum Bidder Qualifications:

1. Bidder must be fully licensed and insured.

2. Bidder must be fully authorized by the manufacturer being proposed provide the equipment.

B. Bidder shall address each item in this package as specified. All required labor and equipment must be quoted. Any exception must be noted and explained. All bids must include the entire section bid to be considered.

C. The Contractor can withdraw their bid at any time prior to opening the bids.

D. Work shall be coordinated with the district’s technology coordinator, architect, construction manager and the district’s technology designer

2.02 PERSONNEL

A. All personnel working on the project shall be certified by the manufacturer to install, configure and connect the equipment as per the owner’s requirements and the manufacturer’s specifications.

PART 3 - WORK REQUIREMENTS

3.01 DOCUMENTS

A. The contractor shall review all bid documents including specifications. The specifications and documents and any addenda detail the requirements of the chosen contractor.

B. It is mandatory that items of material and equipment conform to the Contract Documents and meet the quality standards in every respect.

3.02 PRODUCTS

A. All products shall be of the latest manufacture. No remanufactured or used equipment shall be provided as part of the bid.

B. All equipment shall be provided in the manufacturers shipping container. Provide copy of the shipping lists as part of the project documentation.

3.03 PRODUCT DELIVERY AND LIABILITY

A. The contractor shall be responsible to provide new and un-damaged products.

B. The contractor shall be liable for all equipment until it is formally accepted by the owner in writing. This shall include the equipment when it is in the contractor’s facility and when it is in the owner’s facility until it is formally accepted.

Jenison Public Schools Front End 28 0500-3

3.04 DAMAGE

A. The contractor shall be responsible for all damage made to the building or any of the buildings contents during their work as part of this project.

B. The contractor shall not disturb any hazardous material or materials that they are not authorized to work with.

PART 4 - WORK SCHEDULES

4.01 PROJECT SCHEDULE

A. Provide all equipment within 30 days of being provided a Purchase Order by Jenison

Schools

PART 5 - DEFICIENT WORK

5.01 PRODUCT AND INSTALLATION DEFICIENCIES

A. The Contractor shall expediently correct all deficiencies brought to his attention in writing by the District. If, in the opinion of the District and the independent agency, the Contractor fails to correct deficiencies, or fails to act expeditiously to correct deficiencies, the District may:

1. Accept the deficiencies in the Work, and reduce the Contract Sum of the Contractor at fault by a unilateral Change Order issued and signed by the District in an amount to be determined by the District,

2. Have the deficiencies removed in any reasonable manner available to the District, and charge the Contractor at fault for the costs incurred, or reduce that Contractor's Contract Sum by a unilateral Change Order issued by the District for the costs incurred.

B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, warranty, overhead, and all other items necessary for the proper execution and completion of the Work.

PART 6 - GENERAL

6.01 LEGAL REQUIREMENTS

A. The Contractor shall comply fully with all laws, statutes, ordinances, rules, regulations, codes, and lawful orders applicable to their work, including employment regulations, unless specifically exempted from compliance by the Contract Documents. Where local codes differ from codes of broader jurisdictions, the more stringent code shall apply. The Contractor shall promptly notify the District in writing of items in the plans or specifications for this project that violate any applicable codes.

6.03 TAXES

A. The bidder is responsible to apply all tax information within their proposal.

Contractor is responsible for applying such tax with each request for payment and complying with Federal, State and local laws.

B. All tax costs shall be included in the base bid price.

6.04 PAYMENTS

A. The owner will provide payment on the invoice within 21 days of a signed invoice by the engineer and contractor.

PART 7 - REVIEW OF BIDS

7.01 DISTRICT REVIEW

Jenison Public Schools Front End 28 0500-4

A. The Owner reserves the right to waive any formalities to bid, to reject any or all bids, or to accept the bid that is most favorable to the Owner. The Owner does not incur any responsibility for Bidder’s costs in preparing the bid proposal.

7.03 PERFORMANCE BOND

A. Successful bidders, for work valued at $50,000 or more, will be required to secure

Performance, Labor and Material Bonds issued for the full amount (100% value) of the contract by a company licensed to do business in the State of Michigan and having an A.M.

Best rating of A- or better. The cost of these bonds is to be included in the proposal amount.

7.04 INSURANCE

A. Contractors must have the proper insurance forms submitted prior to start of their Work.

The required insurance shall be written for not less than the limits shown below, or greater if required by law. Contractors will require all subcontractors to maintain similar coverage limits. The Contractor shall name the District as additional insured.

1. Standard Workers Compensation and Employers Liability Employers Liability

a. $500,000 Bodily Injury by Accident—each accident

b. $500,000 Bodily Injury by Disease—each employee

c. $500,000 Bodily Injury by Disease—policy limit

2. General Liability Combined Single Limit Liability

a. $1,000,000 each occurrence

b. Or Split Limit Liability

c. $500,000 Bodily Injury—each occurrence

d. $500,000 Property Damage—each occurrence

3. Aggregates

a. $1,000,000 General Aggregate

b. $1,000,000 Products-completed operations

c. Automobile Liability Combined Single Limit Liability

d. $500,000 each accident Or

e. Split Income Liability

f. $500,000 Bodily injury—each person

g. $500,000 Bodily injury—each accident

h. $500,000 Property Damage—each accident

4. Umbrella Insurance

a. $2,000,000 Limit over primary insurance

7.05 REVIEW OF BIDS

A. Bids will be reviewed based on the following criteria:

1. Compliance with bidding documents

2. Price

3. Responsiveness to owner’s requirements

4. Experience and references with similar projects

5. Manufacturers relationships and personnel that are certified in the manufacturer’s equipment.

6. Any on-going costs associated with the equipment or installation.

7. The owner reserves the right to make any decision which they deem to be in their best interest regardless of price or experience of the bidders.

END OF SECTION 28 0500

Jenison Schools CHROMEBOOK CARTS 28 1130-1

SECTION 28 1130 –CHROMEBOOK CARTS

PART 1 - GENERAL

1.01 SECTION INCLUDES

A. Jenison Public Schools invites qualified contractors to provide pricing on the equipment listed below B. The Contractor shall pay all costs of the Work including, but not limited to, labor, materials, equipment, tools, transportation, freight, taxes, royalties, patent fees, support facilities, overhead, and all other items necessary for the proper execution and completion of the Work.

C. The “Contractor” as referred to in these specifications, shall be the company who is eventually chosen as the provider of choice.

D. The “Engineer” as referred to in these specifications, shall be Commtech Design and its representative on this project.

E. The “Owner” as referred to in these specifications, shall be the Jenison Public Schools and its representatives.

1.02 DESCRIPTION OF PROJECT

A. Provide Chromebook carts.

B. Deliver to the locations noted below C. All carts shall be delivered and placed in the media center of each building

1.03 CONTRACTOR

A. The contractor shall be a manufacturer or certified reseller of the equipment and shall be able to pass thru the manufacturer’s warranty to the owner

PART 2 - PRODUCTS

2.01 MANUFACTURERS

A. The following manufacturers of carts are approved

1. Spectrum

2. Bretford

3. Jar

4. Equals as approved prior to bid. Submit your “Or Equal” product request to the owner prior to bidding for approval.

2.02 CHROMEBOOK CARTS

A. Number of carts ordering - 33 Chromebook carts to fit model - HP G4 Chromebook

1. Dimensions

a. Under 27" wide b.

Under 27" deep c.

Under 42" height

2. Capacity

a. Minimum of 30 Chromebooks

b. Maximum of 35 Chromebooks

3. Must have the ability to utilize a padlock for access door

4. Must have the ability to lock wheels

5. Must support charging for all Chromebooks. Shall include raceway for support of the cables and charging of all Chromebooks at the same time.

B. All carts shall have the following

1. 5” diameter wheels

Jenison Schools CHROMEBOOK CARTS 28 1130-2 t.

PART 3 - EXECUTION

3.01 DELIVERY

A. Deliver the carts to the following buildings:

1. High School – 0 Carts

a. 2140 Bauer Rd.

b. Jenison, MI 49428

2. Junior High School– 0 Carts

a. 8295 20th Ave.

b. Jenison, MI 49428

3. Bauerwood Elementary– 7 Carts

a. 1443 Bauer Rd.

b. Jenison, MI 49

4. Bursley Elementary– 7 Carts

a. 1195 Port Sheldon St.

b. Jenison, MI 4942

5. Pinewood Elementary– 5 Carts

a. 2405 Chippewa S

b. Jenison, MI 49428

6. Rosewood Elementary– 8 Carts

a. 2370 Tyler St.

b. Jenison, MI 49428

7. Sandy Hill Elementary– 6 Carts

a. 1990 Baldwin St.

b. Jenison, MI 49428

END OF SECTION

Bid Form -Carts 1

BID FORM Jenison

Public Schools

Chromebook Carts

TO: Jenison Public Schools

Administration office, Company Name:

hereinafter called "Contractor", does agree to provide equipment and labor as described in the specifications and drawings.

Base Bid $ (in numbers)

This category includes the cost for the provision of mobile carts to support chromebooks

Includes all parts, warranty and delivery.

Authorized Signature:

Name (printed):

Date:

Email:

Telephone:

Bid Form -Carts 2

Addenda

BID FORM Jenison

Public Schools

Chromebook Carts

The Contractor acknowledges receipt of the following addenda and has included their costs in the Total Base Bid price shown above.

Addendum # Dated: Addendum # Dated:

Contractor Address: Phone:

Fax:

E-mail:

Voluntary Alternates:

Voluntary alternates are allowed and may be considered at the discretion of the owner. For each voluntary alternate, provide a brief written description and attach additional information as requried to fully describe intent. All alternates shall be completely inclusive and shall not require any additional work by other trades.

1.

Descripton

Add / Deduct (circle one) $

2.

Descripton

Add / Deduct (circle one) $

END OF BID FORM