JEFO-Patient Monitoring-Philips bedside monitors and software updates-Redacted.pdf

JUSTIFICATION FOR EXCEPTION TO FAIR OPPORTUNITY (JEFO)

BEDSIDE MONITORS AND SOFTWARE UPDATES

PHILIPS HEALTHCARE SPE2D1-19-D-0014

1. Defense Logistics Agency (DLA) Troop Support, Medical Supply Chain, Capital Equipment Division, is the contracting activity.

2. The action submitted for approval is a JEFO for the acquisition of Philips bedside monitors, hardware and software updates required by Evans Army Community Hospital (EACH). The requirement is under Philips Patient Monitoring Medical Equipment contract SPE2D1-19-D- 0014, which is valid through March 29, 2029.

3. The required items are sixty-three (63) MX550/MX450 bedside monitors, Philips Intellibridge Enterprise (IBE) hardware and software, and PIIC IX central nurse station software. The total estimated dollar value of this action is

4. The authority waiving the competition requirement is FAR 16.505(b)(2)(i)(b), only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized. Only Philips Healthcare, the original equipment manufacturer (OEM), can provide the necessary equipment and supporting hardware/software for the existing Philips patient monitoring system at EACH.

EACH has a requirement to procure sixty-three (63) Philips MX550/MX450 bedside monitors, Philips IBE hardware and software, and PIIC IX central nurse station software. The Philips bedside monitors, hardware, and software updates are required to integrate with the existing Philips patient monitoring system at the hospital as well as provide wireless monitoring capability. The bedside monitors are required in several hospital departments including Emergency Department, Intensive Care Unit, Post Anesthesia Care Unit, Post Anesthesia Care Unit II, Covid Ward, Gastroenterology Lab (GI), Neonatal Intensive Care Unit, and Mother Baby Unit. The IBE hardware and software is required to communicate with the Military Health System (MHS) Genesis Electronic Medical Record (EMR) being installed in the hospital.

Without the IBE hardware and software, the patient monitors would not be able to communicate successfully with the hospital’s MHS Genesis EMR. The PIIC IX central nurse station is necessary to change the configuration from a GI department stand-alone unit to a unit integrated with the entire hospital. Further, PIIC IX software updates are required for existing central nurse stations to maintain Risk Management Framework (RMF) cybersecurity certification.

Only Philips is able to offer this equipment, hardware, and software as the required monitors and software updates must integrate with the hospital’s existing Philips patient monitoring system. If products from a manufacturer other than Philips are acquired, integration with the existing whole-hospital patient monitoring system will not be realized. Additionally if another manufacturers monitors are used, RMF cybersecurity certification would not be maintained.

5. The Philips patient monitoring items are available on the Philips Patient Monitoring contract SPE2D1-19-D-0014. The contract pricing has previously been determined fair and reasonable via comparison with commercial invoices. The Contracting Officer has determined that the subject procurement represents the best value to the Government.

6. DLA Troop Support continues to perform market research on the availability of the patient monitoring equipment to meet the patient monitoring requirements of medical centers. The

JUSTIFICATION FOR EXCEPTION TO FAIR OPPORTUNITY (JEFO)

BEDSIDE MONITORS AND SOFTWARE UPDATES

PHILIPS HEALTHCARE SPE2D1-19-D-0014

results of current market research indicate that Philips is the only known supplier which can provide the necessary equipment to support the requirements of EACH. No other supplier can provide equipment, hardware and software that would be compatible with the current monitoring equipment.

7. There are no other facts supporting the use of this JEFO.

8. DLA Troop Support continues to perform market research and add items to the Patient Monitoring program contracts in an effort to overcome barriers to competition. When the Philips patient monitoring system at EACH requires replacement, DLA anticipates the acquisition of a new system will be conducted on a full and open competition basis.

9. As the Contracting Officer, I hereby certify that the information contained in this justification is accurate and complete to the best of my knowledge.