SON_FSH_Dorms_Microwaves__(4)_97-2003_WORD.doc

Statement of Need Microwaves for B3631/3635/4193 JBSA-Fort Sam Houston

1. GENERAL

1.1. The contractor shall provide all necessary materials, equipment, labor, transportation, delivery, supervision and management to deliver, remove and install microwaves.

1.2. The technical representative (TR) for this project is Charlotte Oliver: 210-916-1134, alternate Mr. Ronny Vardaman: 210-221-5309

1.3. The Contractor shall send email notification at least 24 hours prior to scheduled date and time of delivery to: charlotte.a.oliver3.civ@mail.mil ronny.d.vardaman.civ@mail.mil and kimberly.i.perry.civ@mail.mil

1.4. Building configurations are as follows:

1.4.1. Buildings 3631, 3635– 3 floors with one elevator per building. (296 microwaves)

1.4.2. Building 4193 (FMO Warehouse) has a loading/unloading dock. The warehouse is single level. (4 microwaves)

2. MICROWAVE REMOVAL AT BUILDINGS 3631, 3635

2.1. The Contractor shall remove existing microwaves located in the common area of each room and take them to the FMO warehouse (B4193) and place them in the warehouse per direction of the Warehouse Manager, Mr. Ronny Vardaman’s instructions to be determined upon delivery. There are an estimated 104 microwaves to be removed and staged.

3. DELIVER TO BUILDINGS 3631, 3635

3.1. The Contractor shall deliver microwaves to buildings 3631 and 3635 in accordance with instruction stated below.

4. LOADING/UNLOADING/INSTALLATION OF NEW MICROWAVES

4.1. The Contractor and TR shall verify and visually inspect all boxed microwaves during unloading to ensure no damage has occurred during loading, transport and unloading. Microwaves will be transported in original shipping containers to designated installation areas. Packaging will be removed upon installation of the microwaves. Microwaves will be installed in designated areas on countertops or microwave carts, plugged into the wall and verified by the contractor that they are operational. Contractor shall annotate all non-operational microwaves on Discrepancy Report for final inspection by TR. Copies of the discrepancy reports shall be provided to the TR by the end of each day.

4.2. The Contractor shall coordinate any additional time to install the microwaves with the TR.

5. STAGE/SETUP (WAREHOUSE B4193/B3631) –added because staging has to take place at all locations.

5.1. The existing microwaves that will be removed from B3631 and B3635 will be staged at warehouse - B4193. Staging shall be done either on the loading dock of the warehouse or in the specified location within the warehouse to be determined by the Warehouse Manager, Mr. Ronny Vardaman.

5.2. The new incoming microwaves for B3631 and B3635 will be delivered in front of B3631 in areas to be determined by the TR before they are installed in the rooms.

6. DISPOSAL/ CLEAN-UP

6.1. The Contractor will be responsible for the removal and disposal to their off-base site of all trash and residual materials connected with this contract. Do not dispose of these materials on JBSA Fort Sam Houston.

6.2. Personal trash (food wrappers, drinks, etc.) produced by the Contractor shall be removed from the site on a daily basis by the contractor.

7. PROTECTION OF PROPERTY

7.1. The Contractor shall protect all items from damage during both removal and installation. The Contractor shall take precaution against damage to the building, grounds and other furnishings. The Contractor shall perform a final inspection of the building and grounds after completing work. A corrective action plan shall be provided by the Contractor that details type, source and schedule of repairs to the TR and 502 Contracting.

7.2. The Contractor shall repair or replace any items, building components, or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture, and color to match existing work. All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its subcontractors) may perform any significant repair work. Use of the facility construction contractor (or appropriate subcontractor) is required for all significant repairs so that the building warranty is maintained.

8. HOURS OF OPERATION:

8.1. Normal Hours. Performance of work shall be during normal duty hours between 08:00 am - 4:30 pm, Monday through Friday except Federal holidays, unless otherwise requested in writing and approved by the Contracting Officer.