JBCVC Gutter Drainage Improvements.pdf

PDF 2 MB Posted Nov 4, 2026

Attached to: Jefferson Barns Community Vitality Center Gutter Drainage Improvements (Federal Funding)
Solicitation number: 2026-028-CD
Issued by: Wayne County, Michigan

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Written by GovTribe AI · Nov 5, 2026

JBCVC Gutter Drainage Improvements - Bid Package Summary

This is a Request for Proposal (RFP) issued by the City of Westland, Michigan Department of Housing & Community Development for gutter drainage improvements at the Jefferson Barns Community Vitality Center. The project scope includes leveling existing gutters, installing splash guards and seamless aluminum downspouts, reconstructing an existing catch basin, installing beehive structure covers on retention tank inlets, and constructing three dry wells with interconnecting drainage piping and associated site restoration work. A mandatory pre-bid meeting is scheduled for November 18, 2026 at 10:00 a.m. at the project site (32150 Dorsey Road, Westland, MI 48186). Written questions must be submitted by 4:00 p.m. on November 25, 2026 to the designated contacts. Sealed or electronic proposals are due December 2, 2026 at 10:00 a.m., with no exceptions for late submissions. Proposals will be publicly opened and read aloud at that time. The contract term extends eighteen months from final payment to cover warranty obligations for defective materials or workmanship.

This is a federally funded project through the Department of Housing and Urban Development requiring compliance with Davis-Bacon prevailing wage rates, HUD procurement provisions, equal employment opportunity requirements, and Section 3 of the Housing and Urban Development Act. Minority and Women Owned Business Enterprises and Section 3 business concerns are encouraged to respond. Contractors must carry comprehensive general liability insurance of $1,000,000, employer's liability of $1,000,000 per occurrence, motor vehicle insurance with $500,000 bodily injury and property damage limits, worker's compensation insurance, and umbrella excess liability insurance of $2,000,000. All bids must be submitted on provided forms with tax amounts invoiced separately, as the City is tax-exempt. The City reserves the right to conduct qualifications-based selection considering fee, experience, capacity, methodology, comparable projects, and past performance. Payment is expected approximately 30 days from invoice receipt. Awarded bidders must provide three professional references and comply with conflict-of-interest disclosure requirements per Westland City Code Section 2-707.

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1. Unless otherwise called for, two copies of the Bid/Proposal, typewritten or printed in ink, must be submitted.

2. Carefully read and comply as applicable with the standard Terms and

Conditions.

3. No taxes are to be included in any bid/proposal price. Generally, states and political subdivisions are exempt from Federal taxes. In the event that taxes must be paid on any materials necessary to complete the contract, the Contractor shall bear the cost and responsibility of such taxes. To the extent any sales, import or other taxes apply, they are to be invoiced as a separate item.

4. The Instructions to Bidders and Terms and Conditions are part of the proposal package and should be read thoroughly and considered when submitting bids.

5. Awarded bidders should allow for approximately 30 days from receipt of invoice to receive payment from the City of Westland.

6. The request for proposal and any accompanying documents shall be submitted by the time specified (no exceptions will be made) in a sealed envelope addressed as follows:

JBCVC Gutter Drainage Improvements

Joanne Campbell, Director Housing & Community Development

Department City of Westland

32150 Dorsey Road, Westland, MI 48186

For electronic bid submissions, please refer to the attached how to guide for frequently asked questions and submission steps.

In addition, subject matter of the proposal, date and the hour of the bid opening as stated in the invitation should be printed in the lower left corner of the envelope. Failure to do so may result in premature opening of/or failure to open.

INSTRUCTIONS FOR PROPOSALS

JBCVC Gutter Drainage Improvements

Housing & Community Development Bid Due Date: December 2, 2026 @ 10:00 a.m.

1. PREPARATION OF BIDS/PROPOSAL:

a. Bidders are expected to examine specifications and all instructions.

b. If any person contemplating submitting a proposal is in doubt as to the true meaning of any part of the specifications or other conditions within the invitation, he/she may submit to the Purchasing Division a written request for an interpretation thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation will be made only by an addendum duly issued by the designated City Representative. A copy of each addendum will be mailed or delivered to each person in receipt of the invitation. Failure on the part of the prospective bidder to receive a written interpretation prior to the time of the opening of bids will not be grounds for withdrawal of proposal. Bidder will acknowledge receipt of each addendum issued by stating it in his proposal. Oral explanations will not be binding.

c. Each bidder shall furnish all information required on Bid Form. The person signing the Bid Form must initial any and all erasures and/or other changes made to the bid document.

2. SUBMISSION OF BIDS/PROPOSALS:

a. Bids may be submitted in sealed envelopes and shall include the following information on the face of the envelope: bidder’s name, address, subject matter of proposal, date and hour of bid opening as stated in the invitation. Failure to do so may result in a premature opening of or failure to open such proposal.

b. Effective March 7, 2022, Bidders have the option to submit their proposal electronically.

Please refer to the attached how to guide for frequently asked questions and submission steps.

c. Bidders are responsible for submitting proposals before the stated closing time. Delays in the mail or technology constraints will not be considered. Any proposal received after the stated closing time will not be opened and shall not be considered in the bid opening. No exceptions will be made.

d. In the event no bid is to be submitted, do not return the invitation. However, a letter or post card should be sent to the Purchasing Division advising whether future invitations are desired.

e. Any bid may be withdrawn by giving a written notice to the Purchasing Division before stated closing time. After stated closing time no bid may be withdrawn or canceled for a period of 60 days after said closing time.

f. All Bids and/or proposals are to be submitted on the bid forms supplied in the bid package.

g. When reviewing bids, totals written out in words will take precedence over totals written in figures.

h. Any alternate bids that are submitted will be considered.

3. CONSIDERATION OF BIDS/PROPOSALS:

a. A designated City Department Head shall represent the City in all matters pertaining to this proposal and contract in conjunction therewith. The City reserves the right to reject any or all proposals and to disregard any informality in the bids and bidding.

b. Proposals submitted on Bid Forms are understood to be according to Specification Date.

Variations in proposals will be considered when same are submitted on Substitution Proposal forms furnished herein and all required information is contained in such proposal.

In cases where an item requested is identified by a manufacturer’s name, trade name, catalog number or reference, it is understood that the bidder proposed to furnish the item

BID/PROPOSAL TERMS AND CONDITIONS

so identified and does not propose to furnish an “equal” unless the proposed “equal” is definitely indicated by submission of the Substitution Proposal form.

Reference to any of the above is intended to be descriptive, but not restrictive and only indicates articles that will be satisfactory. Bids of “equal” will be considered, provided that the bidder states in his proposal exactly what he proposed to furnish, including sample, illustration, or other descriptive matter which will clearly indicate the character of the article covered by such proposal.

The designated City Representative hereby reserves the right to approve as an equal, or to reject as not being an equal, any article proposed which contains major or minor variations from specifications requirements, but which may comply substantially therewith.

c. The City reserves the right, when it seems to be in the best interest of the City, to award the bid in part or in whole, reject any bids or waive informalities.

d. Pursuant to Chapter 2, Section 2-707(a), of Westland City Code, before any contract is awarded which requires approval by the City Council, the vendor must disclose any substantial interest held by any city official or city employee or their immediate family in the vendor’s business.

4. FAIR EMPLOYMENT PRACTICE AND NON-DISCRIMINATION:

The firm or their subcontractors shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin, marital status or handicap. The firm shall take affirmative action to ensure that applicants are employed and employees are treated during employment without regard to race, color, religion, sex, age, national origin, marital status or handicap. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rate of pay or other forms of compensation, and selection of training, including apprenticeship. Breach of this covenant may be regarded as a material breach of contract.

5. PERSONNEL REQUIREMENTS:

All installation personnel costs must meet Davis Bacon Act Regulations (prevailing wages) and must comply with all Community Development Block Grant requirements. Prevailing wage rates are included in this bid package.

All companies must comply with the Fair Employment Practice Act, Executive Order 1126 entitled the “Equal Employment Opportunity,” as amended by Executive Order 11375 and Department of Labor Regulations (41 CFR Part 60), and other Federal, State and City requirements which are applicable to grants-in-aid programs.

All companies shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, national origin, marital status or handicap.

Companies shall take affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to race, color, religion, sex, age, national origin, marital status, or handicap. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;

layoff or termination; rates of pay or other forms of compensation; and selection of training, including apprenticeship.

All companies must agree that the city of Westland, the County of Wayne, the Federal grantor agency, the Comptroller General of the United States, or any of their duly authorized representatives, shall have access, during regular business hours, to any books, documents, papers and records of their company which are directly pertinent to this agreement, for the purpose of making an audit, examination, excerpts and transcriptions. The company shall maintain all records for three years after all pending matters under this agreement are closed.

6. INDEMNIFICATION

Proposer to the fullest extent permitted by law agrees to indemnify, defend and save harmless the City of Westland and its elected and appointed officials and officers, agents, servants and employees from and against all loss or expense, including cost and attorney’s fees by reason of liability imposed by law upon the City of Westland and its elected and appointed officials and officers, agents, servants and employees for damages because of bodily injury, including death, resulting from or sustained by any person or persons on account of damage to property, including loss of use thereof, arising out of or in consequence of the performance of the contract whether such injuries to persons or damage to property is due or claimed to be due to the negligence of the City of Westland, its elected and appointed Officials, officers, appointed agents, servants and employees, except only if such injury or damage is occasioned by the sole negligence of the City of Westland

7. INSURANCE PROVISIONS

The proposer shall purchase and maintain, throughout the term of this agreement, comprehensive general liability insurance, including contractual liability, to protect the provider from all claims for bodily injury, including accidental death, personal injury, and property damage arising from operations under this agreement, whether such operation be by the proposer, subcontractor, agent, or by anyone else directly or indirectly employed by the proposer. In addition, all statutory insurance requirements, including worker’s compensation, shall be met. All required insurance policies shall be issued by reputable insurance companies duly authorized to engage in the insurance business in the State of Michigan. Limits of such insurance shall be stated below:

Worker’s Compensation Statutory Comprehensive General Liability $1,000,000 Employer’s Liability $1,000,000 per occurrence Motor Vehicle Insurance – Owned, Non- Owned and Hired Bodily Injury $500,000 per occurrence Property Damage $500,000 per occurrence

The City of Westland shall be named on such policies as insured or named as additional insured. Failure to maintain insurance coverage throughout the life of the contract, consistent with the provisions of this Section, shall be considered a breach of contract. Proposer shall procure and maintain during the life of the contract umbrella excess liability insurance in the single amount limit of at least two million dollars. This insurance shall be project specific and the umbrella excess policy wording shall apply to the Proposers general liability and its automobile liability insurance. Each insurance policy shall specify that no policy may be terminated for any reason unless 30 days prior written notice of such proposed termination shall be given to the City of Westland, and before commencing any work related to the contract Proposer shall provide the City of Westland certificates of insurance for the required insurance policies.

8. SEVERABILITY OF CONTRACT

In the event any one or more of the provisions contained in this agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision of this agreement, but this agreement shall be construed as if such invalid or unenforceable provisions had never been contained.

Further, in the event that any provision of this agreement shall be held to be unenforceable by virtue of its scope, but may be made enforceable by a limitation thereof, such provision shall be deemed to be amended to the minimum extent necessary to render it enforceable under the laws of the jurisdiction in which enforcement is sought.

9. AMENDMENTS TO CONTRACT

When awarded, the agreement shall not be changed, modified, altered, or amended in any respect without the mutual consent of the parties hereto, which consent shall be evidenced by a written amendment to the agreement executed by both parties.

(Vendor’s Name) ______________________________________________________________

(Address)____________________________________________________________________

(Email Address)_________________________________

(Telephone Number)_________________________

(Name of Person Completing)________________________________________

(Title)___________________________________________________________

Signature _____________________ Date ______________

NOTE: Pursuant to Chapter 2, Section 2-707(a), of Westland City Code, before any contract is awarded which requires approval by the City Council, the vendor must disclose any substantial interest held by any city official or city employee or their immediate family in the vendor’s business.

Please fill out this form to the best of your knowledge and belief; attach additional pages if needed.

Pursuant to Chapter, Section 2-707(b) of the Westland City Code, your completed disclosure statement (original) is a public document to be filed with the Westland City Clerk, 36300 Warren Road, Westland, Michigan 48185. A copy of your disclosure statement will be forwarded to the Board of Ethics.

(Vendor’s Name) _________________________________________________________________________

(Address) _______________________________________________________________________________

(Name of Person Completing) _______________________________________________________________

(Title) __________________________________________________________________________________

The following individuals or their immediate family members, to the best of my knowledge, have a substantial interest in (Vendor’s Name) ________________________________________________________ :

Name of Individual with Substantial Interest:

Mayor _____________________________ ______________________________________________ City Council Member _________________ ______________________________________________ City Clerk __________________________ ______________________________________________ Department Directors _________________ ______________________________________________ Deputy Directors ____________________ ______________________________________________ Board or Commission Members _________ ______________________________________________ Employee __________________________ ______________________________________________ None of the Above ___________________ ______________________________________________

I certify that to the best of my knowledge, information and belief the above is true.

Signature _________________________________________ Date ________________________

BOARD OF ETHICS

VENDOR DISCLOSURE STATEMENT

FUNDING

This is a federally funded project. The contractor and subcontractors must comply with HUD procurement provisions in CFR 24 Part 83:36, Equal Employment Opportunity Requirements, the Copeland “Anti-Kickback” Act, Contract Work Hours and Safety Standards Act, Section 3 of the Housing and Urban Development Act and other requirements as set forth in the bid documents.

Minority and Women Owned Business Enterprises and Section 3 of Business Concerns seeking bid opportunities under this project are encouraged to respond.

PROJECT FUNDING

QUALIFICATIONS AND MINIMUM EVALUATION CRITERIA

After proposals are received, the City reserves the right to conduct a qualifications-based selection process taking into consideration the fee proposed. In the event the City awards a bid pursuant to this RFP the City will enter into a contract for services, of form and substance approved by the City, with the successful bidder.

The City of Westland reserves the right to interview any number of qualifying providers as part of the evaluation process. The decision as to which provider to contact (if any) will be based upon the following criteria: qualified, capable, cost effective, and experienced provider(s) determined in the evaluation process.

Meetings with short-listed proposers will provide additional information and criteria upon which the City will base its selection decision. The City of Westland reserves the right to select, and subsequently recommend for award, the proposed firm(s)’ services which best meets its required needs, quality levels, and budget constraints.

The proposal award will not be based solely upon cost, but will be evaluated based upon criteria formulated around the most important features of services, of which experience, references, capacity, and scheduling may be overriding factors. The proposal evaluation criteria should be viewed as standards, which measure how well a vendors approach meets the desired requirements and needs of the City.

The City of Westland reserves the right to reject any and all proposals or to make an award based on the proposals, or to negotiate further with one or more firms. Subsequent negotiations may be conducted, but such negotiations will not constitute acceptance, rejection or a counter-offer on the part of the City. The City reserves the right to request Best and Final offers.

The following represents the principal selection criteria, which will be considered during the evaluation process:

1. Experience and Qualifications Proposers shall demonstrate competence, experience, and financial capability to carry out the terms of this contract.

The City will require proof of these qualifications. The proposer shall include any and all information pertinent to aiding the City in determining the capabilities of the proposer.

2. Capacity Proposer should clearly identify all available resources within the company

3. Methodology/Work Plan Provide the company’s method of approach or work plan summary to meet the City’s needs for the scope of work specified.

4. Comparable Projects Provide a list of comparable projects and contracts that have been successfully completed by your company.

5. Cost Cost proposal per proposal form

6. Past Performance

EVALUATION PROCESS

The receipt of the following addenda is hereby acknowledged:

Addendum No. ________, dated ________

Addendum No. ________, dated ________, Addendum No. ________, dated ________, I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid

Company

Authorized Signature

Date

NOTE: This addendum acknowledgment should be submitted with the bid to expedite document processing.

ADDENDUM ACKNOWLEDGMENT FORM

The City of Westland requires all applicants to submit three references.

Reference #1

Business Name:

Contact:

Address:

Phone Number:

E-mail Address:

Reference #2

Contact:

Address:

Reference #3

Contact:

Address:

References Sheet

The City of Westland is seeking proposals from experienced and qualified vendors for professional services related to Gutter Drainage Improvements at the Jefferson Barns Community Vitality Center. Sealed or Electronic proposals will be received by the Department of Housing & Community Development, located at 32150 Dorsey Road, Westland, MI 48186 on December 2, 2026 at 10:00am (no exceptions will be made for late filings) at which time the proposals will be publicly opened and read aloud. For electronic bid submissions, please refer to the attached how to guide for Frequently asked questions, and submission steps.

Inquiries

All inquiries, questions, etc. concerning the RFP shall be forwarded to City Controller, Devin Adams, via email at dadams@cityofwestland.com and Deputy Community Development Director, Rick Gowan, via email at rgowan@cityofwestland.com. All questions must be in writing and must be received by 4:00 P.M. on November 25, 2026.

Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting is scheduled for all prospective Respondents as follows:

DATE:

TIME:

LOCATION:

November 18, 2026 10:00 A.M.

Jefferson Barns Community Vitality Center 32150 Dorsey Road Westland, MI 48186

This meeting is to be held to brief prospective Respondents after the RFP has been issued but before proposals are submitted. Generally, the purpose is to explain and clarify complicated specifications and requirements.

Prospective Respondents are encouraged to attend the meeting and to submit written questions in advance so that prepared answers can be delivered during the conference.

Remarks and explanations at the conference will not qualify the terms of the solicitation. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing

City of Westland

SPECIFICATIONS

mailto:dadams@cityofwestland.com mailto:rgowan@cityofwestland.com

11/2/2026Specs By Location

48186MIWestland32150 Dorsey Rd

734-793-9391

Project Number:

Project Manager

Bid Due Date;

Pre Bid Site Visit Date:

32150 Dorsey (Gutter Dranige System) Address: Unit 01Unit:

General RequirementsLocation: 0Approx. Wall SF: 0Ceiling/Floor SF:1 -

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1 General Requirements

14 1.00 DUCONTRACTOR ACCEPTS SCOPE OF WORK ________ ________1

The undersigned contractor certifies that he/she has carefully reviewed & agrees to perform the work described in this Work Write Up (WWU) with the "Date Inspected" date of ___________ & referred to as Exhibit 1. The contractor shall initial & date each page of the WWU.

x_________________________ ________

Contractor Date

35 1.00 GRVERIFY QUANTITIES/MEASUREMENTS ________ ________2

All Quantities stated in the attached specifications for this address should be verified by the contractor. Discrepancies in Quantities found by the contractor must be communicated to the City prior to the submission of a bid. Claims for additional funds due to discrepancies in Quantities shall not be honored if submitted after the bid submission.

90 1.00 DU18 MONTH GENERAL WARRANTY ________ ________3

Contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appear within Eighteen Months from final payment. Further, contractor shall furnish owner with all manufacturers' and suppliers' written warranties covering items furnished under this contract prior to release of the final payment.

Trade: 4 Site Work

Custom 1.00 CFSafety Fencing ________ ________4 Contractor is responsible for installing minimum 4-ft tall Orange safety fences around any open holes in the ground and or around the area they are working in.

Trade: 22 Plumbing

Custom 1.00 ALProvaling Wage Rate ________ ________5 This Project Requires Davis Bacon Provaling Wages. Refer to that section in this bid packet for more information.

Location Total: ____________

ExteriorLocation: 0Approx. Wall SF: 0Ceiling/Floor SF:2 -

Spec Quantity Units Unit Price Total PriceSpec #

32150 Dorsey (Gutter Dranige System) Address: Unit 01Unit:

ExteriorLocation: 0Approx. Wall SF: 0Ceiling/Floor SF:2 -

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 15 Roofing

4637 1.00 LFLevel Gutters & Install Splash Guards ________ ________6 Level existing gutters to obtain proper drainage and eliminate standing water in the gutters. Install approximately 250 LF of 4" tall Splash guard on the existing gutters starting at the employee entrance and running to the northwest side of the end of the building.

4640 1.00 LFDOWNSPOUT--6" SEAMLESS ALUMINUM ________ ________7

Install one 6", square, seamless, .027 gauge, white, aluminum downspout. 24' & 6" from the corner of the building. Strap at least 3' on center. Install downspouts per code with 5' extensions. Pop rivet downspout connections and secure to building. (Contractor is not responsible for connecting it to the existing under ground drainage system, building maiintenance will do it)

Location Total: ____________

ExteriorLocation: 0Approx. Wall SF: 0Ceiling/Floor SF:3 -

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 22 Plumbing

Custom 1.00 CYReconstruct Existing Catch Bason ________ ________8 The existing catch bason at the back corner of the bus lot will need to be reconstructed to accommodate for the new12" pipe entering the structure. The catch bason will need to be extended to meet the additional depth needed to address the new inlet pipe.

Custom 1.00 CYBeehive Structure Covers ________ ________9 Beehive structure covers should be installed in the inlets for all three retention tanks.

Custom 1.00 CYInstall Dry Well One ________ ________10 Dry well location one is 30' from the end of the building, dig a 10' by 6' hole in that location, excavate and haul the excess dirt. Install a geo textile filter fabric wrap on the bottom and sides of the open hole, backfill 5 feet with 1 & 1/2 Inch crushed stone. Install a 100 gallon capacity dry well retention tank, and connect all the existing storm water drainage pipes to the tank.

Backfill the space around the tank with 1 & 1/2" crushed stone until 1' below grade then Install a geo textile filter fabric wrap on the top, backfill the remaining space with dirt to obtain an level surface. Add grass seed and top the disturbed soil with wheat straw.

Custom 1.00 CYInstall Dry Well Two ________ ________11 Drywell location two is 90' Northwest from Drywell ones location, dig a 10' by 6' hole in that location, excavate and haul the excess dirt. Install a geo textile filter fabric wrap on the bottom and sides of the open hole, backfill 5 feet with 1 & 1/2 Inch crushed stone. Install a 100 gallon capacity dry well retention tank, and connect the new 12" storm water drainage pipe to the tank. Backfill the space around the tank with 1 &

32150 Dorsey (Gutter Dranige System) Address: Unit 01Unit:

ExteriorLocation: 0Approx. Wall SF: 0Ceiling/Floor SF:3 -

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 22 Plumbing

1/2" crushed stone until 1' below grade then Install a geo textile filter fabric wrap on the top, backfill the remaining space with dirt to obtain an level surface. Add grass seed and top the disturbed soil with wheat straw.

Custom 1.00 CYInstall Dry Well Three ________ ________12 Drywell location three is 75' West from Drywell Twos location, dig an 10' by 6' hole in that location, excavate and haul the excess dirt, backfill 5 feet with 1 & 1/2 Inch crushed stone.

Install a 100 gallon capacity dry well rentention tank, and connect the newly installed storm water drainage pipes to the tank. Backfill the space around the tank with 1 & 1/2" crushed stone until 1' below grade then backfill the remaining space with dirt. Add grass seed and top the disturbed soil with wheat straw.

Custom 1.00 LFConnect the Drywells Together ________ ________13 Using 12" RCP Drainage Pipe connect the 3 new Drywell structures together, also connect drywell three retention tank to the reconstructed existing discharge catch bason at the rear of the bus parking lot. All the pipes should have a 1/4 slope and have a minimum cover of 3'.

Location Total: ____________

Addre Grand Total for 32150 Dorsey (Gutter Dranige System) : ____________

_________________________________________________Bidder:

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