JBAB Koi Pond Performance Work Statement (PWS) v2.0.pdf

FA7060-24-Q-0022

PERFORMANCE WORK STATEMENT (PWS)

FOR

Bolling Event Center Koi Pond Cleaning/Maintenance

AT

JOINT BASE ANACOSTIA-BOLLING, WASHINGTON D.C.

29 Mar 24

Contents

SECTION I

1.0 DESCRIPTION OF SERVICES

General

Scope

Background

SECTION II

2.0 Task Descriptions

SECTION III

3.0 SERVICE SUMMARY

SECTION IV

4.0 GENERAL INFORMATION

Scheduling Concerns

Kickoff Meeting/Orientation Meeting

Transition-In Plan

Transition-Out Plan

Quality Control

Emergency Operations/Mission Essential Personnel

Contractor Manpower Reporting Application (CMRA)

Security Instructions

Travel

Employee Accountability & Turnover

Miscellaneous Paragraphs

SECTION V

5.0 APPENDIX 1

DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government

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SECTION I

1.0 DESCRIPTION OF SERVICES

General

The Bolling Event Center Koi Pond requires cleaning and maintenance to ensure proper operation and life of fish.

Scope

The Contractor will provide cleaning and maintenance of the Koi Pond ensuring the pond is operating efficiently, free of algae and supportive of the Koi.

Background

It is necessary to clean the pond regularly to maintain a healthy environment for the fish and to keep the entrance area of the Club in pristine condition.

SECTION II

2.0 Task Descriptions

The Contractor shall remove the Koi and placed in a holding container, drain the pond and thoroughly rise and clean. During this process all debris will be removed, all filters and skimmers will be cleaned and misplaced stones repositioned. UV Bulbs will be tested and replaced as needed. The water, when replaced, will be tested for proper water chemistry and “Bacteria” and “Algaefix” will be added and a supply for use by the Event Center staff will be left for in-house weekly dosing between cleanings. Facility owned cover/net will be removed in April and replaced in September by the Contractor.

2.1 The Contractor shall provide all services, materials, supplies, equipment, and project supervision, as required in connection with this Performance Work Statement (PWS).

1. Shall ensure Koi Pond is always in operational conditions.

2. Will remove and store facility owned cover in April and September.

3. Will be responsible for the emptying and refilling of water in the pond.

4. Will be responsible for thoroughly rinsing and cleaning the pond.

5. Will remove and safeguard the fish and subsequently return them to the pond.

6. Will clean all filters and skimmers of debris to ensure operation.

7. Will remove all debris in the water to ensure health of pond.

8. Will trim all pond plant(s) in area surrounding the pond when overhanging the pond.

9. Will test and replace UV Bulbs of all pond lighting (if necessary).

10. Will ensure water chemistry of pond are at proper operating levels and will correct the proper levels if not.

11. Must provide a 1-gallon inventory of both “Bacteria” and “Algae fix” chemicals for the months of April & September.

SECTION III

3.0 SERVICE SUMMARY

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items The performance threshold briefly describes the minimum acceptable levels of service required for each requirement and will be assessed on an “Acceptable” or “Unacceptable” basis. These thresholds are critical to mission success.

Table 1

Performance Objective

PWS Paragraph Performance Threshold Method of Surveillance

SS – 1

Thoroughly rinsing and cleaning the pond

2.3 This task must be performed at

every service.

Periodic Surveillance

SS – 2

Removal and safeguarding of fish and return to the pond

2.4 Fish viability must be

maintained at 90% of population at time of service.

Periodic Surveillance

SS – 3

Cleaning all filters and skimmers

2.5 This task must be performed at

every service.

Periodic Surveillance

SS – 4

Test water chemistry ensuring proper levels

2.9 This task must be performed at

every service.

Random Sampling

SECTION IV

4.0 GENERAL INFORMATION

Scheduling Concerns.

Duty Hours. The Contractor shall have access to Government facility five days per week, Monday through Friday, eight hours a day, except when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings, unless otherwise approved. Contractor personnel are expected to conform to customer agency normal operating hours; however the Contractor may be required access to Government facility outside of duty hours based on the customer agency’s needs. Federal Holidays shall be observed in accordance with Office of Personnel Management policy.

Core Duty Hours and Base Shutdown/Inclement Weather. Core duty hours are 0800 - 1600, Monday through Friday (excluding federal holidays). The Contractor shall follow guidance of the installation containing their place of performance to determine reporting schedules whether due to a base closure or inclement weather. The website for guidance regarding status of performance for work to be performed in the National Capital Region (NCR) is http://www.opm.gov/status/.

Kickoff Meeting/Orientation Meeting

The Contractor shall schedule and coordinate a Project kick-off Meeting no later than (NLT) five (5) calendar days after contract award at the location approved by the Government.

The meeting will provide an introduction between the Contractor personnel and Government personnel who will be involved with the contract. The meeting will provide the opportunity to discuss technical, management, and logistic issues; communication process between Government and Contractor; and reporting procedures. At a minimum, the attendees shall include key Contractor personnel, key Government representatives, and the COR (if applicable). The Contractor shall provide a Kick-Off Meeting Agenda that will include, but not be limited to, the following.

• Introduction of personnel

• Overview of project tasks

• Schedule (shows major tasks, milestones, and deliverables; planned and actual start and completion dates for each)

• Communication Plan/lines of communication overview (between both Contractor and Government)

• Invoice procedures

• POCs

The Contractor shall provide a draft copy of the agenda NLT 3 days after contract award for review and approval by the COR prior to finalizing. The Government will provide the Contractor with the number of participants for the kick-off meeting and the Contractor shall provide sufficient copies of the presentation for all present.

The Kickoff Meeting location will be held at the (Bolling Event Center) facility or another designated location and the date and time will be mutually agreed upon by both parties.

Quality Control

Quality Assurance. The Government shall rely on the Contractors’ existing quality assurance system as the method to ensure that the requirements of the contract and performance thresholds are met; however, the Government reserves the right to monitor and evaluate the quality of services provided and compliance with the contract terms and conditions at any time.

Quality Control Plan (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations, and best commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services with special emphasis placed on those services listed in this PWS. The Contractor’s quality control program is the means by which it assures itself that the work complies with the requirement of the contract.

Emergency Operations/Mission Essential Personnel

Continuation of Essential Contractor Services During Crisis. All services in this PWS HAVE NOT been defined or designated as essential services for performance during crisis IAW DFARs 252.237-7023, “Continuation of Essential Contractor Services.”

Contractor Manpower Reporting Application (CMRA)

The Contractor shall report ALL labor hours (including subcontractor labor hours) required for performance of services provided under this contract via the secure Contractor Manpower Reporting Application (CMRA) data collection site. The Contractor is required to completely fill in all required data fields at: http://www.SAM.gov. Reporting inputs shall be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. The UIC for AFDW is FF16M0. While inputs may be reported anytime during the FY, all data shall be reported not later than 31 October of each calendar year.

The Contractor may direct questions to the CMRA help desk.

Subcontractor Input in CMRA: Prime Contractors are responsible to ensure all subcontractor data is reported. Subcontractors will not be able to enter any data into CMRA, but will enter their information into a Bulk Loader spread sheet available from the AF CMRA helpdesk. Subcontractor shall fill in columns A-C then return it to the AF CMRA helpdesk after it's completed and a technician team will enter the information into CMRA.

Security Instructions

Physical Security. The Contractor shall safeguard all Government property, documents and controlled forms provided for Contractor use and adhere to the Government property requirements contained in this contract. At the end of each work day, all Government facilities, equipment, and materials shall be secured by a Government POC. Contractors are not allowed to secure Government facilities, equipment, and materials.

Access Control. The Contractor shall establish and implement methods of ensuring that no building access instruments issued by the Government are lost, misplaced or used by unauthorized persons. Access codes shall not be shared with any person(s) outside the organization. The Contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The Contractor is not authorized to record lock combinations without written approval by the Government COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

Pass and Identification Items. The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-government owned vehicles.

Retrieving Identification Media. The Contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires.

Traffic Laws. The Contractor and its employees shall comply with base traffic regulations.

Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned vehicle or privately-owned vehicle while on Joint Base Anacostia-Bolling or any other military facility.

Communications Security (COMSEC). Contractors may require access to COMSEC information on Air Force installations. The Contractor shall not require a COMSEC account.

Access shall be controlled by the sponsoring agency. Access to COMSEC material by personnel is restricted to US citizens holding final US Government clearances. Such information is not releasable to personnel holding only reciprocal clearances. If it is determined the Contractor is required to access COMSEC information, the necessary training information and courses shall be provided by the COR. The DD Form 254 shall give further instructions on safeguarding and managing COMSEC material.

Contractor Identification. All Contractor personnel shall wear the Air Force issued Common Access Card at all times when away from their immediate work area so as to distinguish themselves from Government employees. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, Contractor personnel shall identify themselves as a contractor to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors shall identify themselves on any attendance sheet or any coordination documents they may review.

Electronic mail signature blocks shall identify their company affiliation. Where practicable, contractors occupying collocated space with their government program customer should identify their work space area with their name and company affiliation or as a minimum “Contractor” after name.

Drug, Tobacco, and Alcohol Use Policy. The consumption of alcoholic beverages or illegal drugs by contractor personnel, while on duty, is strictly forbidden. Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

Travel

Local Travel. Local travel to attend meetings or events may be required at no cost to the Government. Travel within the National Capital Region commuting vicinity is considered a cost of doing business and shall not be separately reimbursed.

Employee Accountability & Turnover

List of Employees. The Contractor shall maintain a current listing of employees assigned under this contract. The list shall include the employee's name, and level of security clearance.

The list shall be validated and signed by an eligible company representative and provided to the Contracting Officer, Program Manager, and Servicing Security Activity. An updated listing shall be provided upon request.

Contractor professionalism. The contractor shall:

Present a professional appearance and maintain professional demeanor and conduct at all times.

Conduct their work assignments IAW project schedules

Function effectively and efficiently during extended periods of high pressure and stress.

Function as an integral member of a team of highly trained professionals responsible for the safety and security of USAF personnel and resources.

Miscellaneous Paragraphs

Freedom of Information Act (FOIA). All official Government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoD 5400.7-R/AF Supplement).

Any request received by the Contractor for access/release of information from these records to the public (including Government/Contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the FOIA Manager to ensure proper processing and compliance with the Act.

For Official Use Only (FOUO). The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

Safety Concerns. The Contractor is solely responsible for compliance with OSHA standards for the protection of their employees. The Government is not responsible for ensuring that Contractors comply with “personal” safety requirements that do not present the potential to damage Government resources.

Project Policy. The Contractor shall comply with all industry standards. All work shall be done in accordance with all federal, local, and state laws and regulations.

Inherently Governmental Functions. The Contractor shall not perform inherently Governmental functions as defined in the Federal Acquisition Regulation (FAR) Subpart 7.5 in relation to this PWS.

Ethics. The Contractor shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, the Contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoDD 5500-7, Joint Ethics Regulation.

Professional Appearance of Work Space. The Contractor shall keep work space areas neat and orderly and avoid conditions leading to safety violations.

Non-Personal Services. The Government shall not supervise or task Contractor employees in any manner that generates actions of the nature of personal services, or that creates the perception of personal services. It is the responsibility of the Contractor to manage its employees directly and to guard against any actions that are of the nature of personal services, or give the perception of personal services to the Government or to Government personnel. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it is the Contractor’s responsibility to notify the CO immediately. Non-personal Contractor services shall not be used to perform work of a policy/decision making or management nature.

SECTION V

5.0 APPENDIX 1

DEFINITIONS, ABBREVIATIONS, AND ACRONYMS

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Government Furnished Property (GFP). Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government. A full list, if applicable, is in Section V.

Performance Threshold. The minimum performance level of a performance objective required by the Government.

Joint Base Anacostia-Bolling Bolling Club Event Center Koi Pond

IMAGE 1: Bolling Event Center

IMAGE 2: Bolling Event Center-Koi Pond Plant Life

IMAGE 3: Bolling Event Center-Koi Pond Oasis

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