JAunderSAT 250K and Below Robotic Arm Vial Conversion RAHC Redacted.pdf

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Notice of Intent to Award a Sole Source Robotic Arm Conversion RAHC
Solicitation number
PR0012306904
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About this file

This document is a Memorandum for Record justifying a sole source acquisition for a VIAL Conversion Robotic Arm Replacement for the Collating Control Center (CCC) at Reynolds Army Health Clinic (RAHC) pharmacies. The procurement involves replacing three Government-owned robotic arms at two pharmacy locations, with ScriptPro Inc. identified as the sole source vendor due to being the Original Equipment Manufacturer. The replacement will enable enhanced vial and cap handling, with improved ergonomic safety and patient experience through QR code imprinting and standardized vial/cap configurations. The contract is a fixed-price procurement using DHP funds, with a delivery/installation deadline of 30 September 2025. The justification cites FAR 13.106-1(b)(1) authority for the sole source award, emphasizing that the requirement cannot be competitively bid without voiding existing warranties and potentially disrupting pharmacy operations.

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FY25 VIAL Conversion Robotic Arm Replacement for the Collating Control Center (CCC) Control No:

Version – February 2017

4. Authority:

X FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. This requirement is not suitable for small businesses or competition.

Inc is the Original Equipment Manufacturer of the three Government Owned Robots Collating Control Centers (CCCs) at RAHC pharmacies. has provided a sole source letter stating the following:

manufactures, installs and supports your . The ScriptPro Equipment is proprietary and may only be purchased through ScriptPro.

As the OEM, is the only source for maintenance/updates, or modifications and upgrades to our system(s).”

c. This requirement cannot be awarded to any other contractor as it will void any work or warranty on the Collating Control Center (CCC) which will have detrimental effects to the RAHC pharmacy mission of the requiring activity or to the Government, financial or otherwise, that will result if this justification is not approved, and the service cannot be provided by the intended sole source Contractor.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, X apply and will be followed.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

X Action is NOT a brand name restriction and is under $250K, no posting required

7. Market Research: A search of the Small Business Administration’s (SBA) Dynamic Small Business Search (DSBS) was not conducted as this requirement cannot be met by any small businesses.

8. Other Facts: N/A

FY25 VIAL Conversion Robotic Arm Replacement for the Collating Control Center (CCC)

Version – February 2017

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Title: Supply Technician Signature:

10. Contracting Officer Certification/Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price comparison to historical prices paid for similar products and services will determine fair and reasonable price.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

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