JASPO Draft - PWS -dated 2021.03.25.pdf

Version 03 dated 2021.03.09

PERFORMANCE WORK STATEMENT

A procurement by the U.S. General Services Administration, Region 5 Contracting Division on behalf of

CLIENT AGENCY:

Director, Operational Test and Evaluation

CLIENT PROGRAM:

Joint Aircraft Survivability Program (JASP)

PROJECT TITLE:

Joint Aircraft Survivability

PROJECT NUMBERS:

47QFLA21K0033

Original Version Dated:

25 March 2021

Version 03 dated 2021.03.08

Post Award Document Revision History

Revision Number

Description of Changes Requested By Date

Contents

1 INTRODUCTION 6

1.1 Organization 6

1.2 Objective 6

1.3 Scope 6

1.4 Background 6

1.5 Applicable Documents 7

2 REQUIREMENTS AND TASKS 7

2.1 General Performance Requirements 7

2.1.1 Resources 7

2.1.2 General Communication 7

2.1.3 Identification 7

2.1.4 Business Relations 8

2.1.5 Contractor Response 8

2.1.6 Professional Appearance 8

2.2 General Meeting Requirements 8

2.2.1 Initial Business/Kickoff Meeting 9

2.2.2 Ad hoc Technical / Work Status 9

2.2.3 Contract Administration Meetings 9

2.3 Program/Project Management 9

2.3.1 General Program/Project Management Requirements 9

2.3.2 RESERVED 10

2.3.3 RESERVED 10

2.4 Survivability Modeling, Simulation, and Analysis (MS&A) 10

2.5 Survivability Research, Development, Testing, and Evaluation (RDT&E) 11

2.6 Survivability Software and Database Development 12

2.7 Survivability Education and Training Materials 13

2.7.1

3 QUALITY 13

3.1 Contractor Quality Management 14

3.2 Performance Based Requirements - Service Delivery Summary 14

3.3 Government Quality Assurance 14

4 DELIVERABLES 14

4.1 Contractor Submission 14

4.2 Government Review 15

4.2.1 Government Delays in Reviewing Deliverables or Furnishing Items 15

4.3 Deliverable Table 15

4.4 Monthly Invoice 16

4.5 Monthly Status Report 17

4.6 Trip Report 17

4.7 RESERVED 17

4.8 RESERVED 18

5 PERFORMANCE 18

5.1 Period of Performance 18

5.2 Place of Performance 18

5.2.1 Applicability of Telework 18

5.2.2 Performance at Contractor Facilities 19

5.2.3 Unplanned Government Facility Closures 19

5.3 Travel 20

5.4 Hours of Work 21

5.4.1 Standard Duty Hours Support 21

5.4.1.1 Normal Business Day - (work hour category A) 21

5.4.2 RESERVED 21

5.5 Limitations on Contractor Performance 21

6 PERSONNEL 21

6.1 General Requirements 21

6.2 Specific Expertise and Experience 22

6.3 Training 22

6.3.1 Contractor Staff Training 22

6.3.2 Mandatory Government Training 23

6.4 Key Positions / Key Personnel 23

6.5 Personnel Retention and Recruitment 25

7 GOVERNMENT FURNISHED PROPERTY/INFORMATION/ACCESS 26

7.1 General 26

7.2 Property 26

7.2.1 Facilities 26

7.2.2 Equipment at Authorized On-Site Government Work Locations 26

7.2.3 Materials 27

7.2.4 Validation of Government Furnished Items (GFI) and Equipment Inventory 27

7.3 Use of Government Property 27

7.3.1 Desk Telephones 27

7.3.2 Mobile/Wireless Telephones and Smart Devices 27

7.3.3 Electronic Mail (E-mail) 27

7.3.4 Copiers and Fax Machines 28

7.3.5 Computer and Internet 28

7.3.6 Canvassing, Soliciting, or Selling 28

7.3.7 Security Violations Using Government Equipment 28

8 SECURITY 28

8.1 Non-Disclosure Agreements 28

8.2 Security Clearance 29

8.3 Reserved 29

8.4 Reserved 29

9 SPECIAL INSTRUCTIONS 29

9.1 Contractor Performance Assessment Reporting System (CPARS) Assessment 29

9.2 Personal Service 29

9.3 Privacy Act 29

9.4 Section 508 30

9.5 Close-Out Procedures 30

9.6 Other Direct Costs (ODCs) 30

9.7 Reserved 30

10 ATTACHMENTS 30

11 GLOSSARY OF ABBREVIATIONS AND ACRONYMS 30

1 INTRODUCTION

1.1 Organization

The Joint Aircraft Survivability Program (JASP) promotes aircraft survivability to enhance combat mission effectiveness, improves the synergy and coordination of aircraft survivability improvement endeavors, and facilitates technology development and transition to weapon systems.

This is accomplished by ensuring that aircraft survivability research, development and test efforts, conducted by the Services and JASP, are coordinated to effectively meet Service requirements. Aircraft survivability efforts include supporting technology RDT&E, gathering combat damage information, and providing modeling and simulation (M&S) support for technology development and acquisition planning.

1.2 Objective

The primary objective of this effort is to research and develop survivability methods and data for use by the combat survivability community to evaluate and enhance aircraft survivability, as guided by the JASP, and as described in Sections 2.4 through 2.7. This will be accomplished through the research and development of methodologies and simulation models, conduct of research and development testing, generation of educational materials and training programs, and program reviews with community Scientific and Technical Information (STI) exchanges.

1.3 Scope

This effort includes multi-facets of research, development, test, and evaluation focused on aircraft combat survivability. These facets include research of current and developmental aircraft survivability equipment (ASE), development of modeling and simulation (M&S) suites that evaluate aircraft survivability including vulnerability and lethality, test planning and data analysis to support M&S development as well as aircraft evaluations, conducting evaluations of aircraft survivability to current and emerging threats, developing and disseminating survivability education and training materials, and supporting aircraft survivability technical interchange meetings.

1.4 Background

The Joint Aircraft Survivability Program (JASP) was established to achieve increased affordability, readiness, and effectiveness of tri-service combat systems through the joint coordination and development of survivability (susceptibility and vulnerability reduction) technologies and assessment methodologies. This is accomplished by sponsoring and driving joint survivability research, development, test, and knowledge enhancement efforts conducted by the Services and JASP.

Specific efforts include technology research, development, testing and evaluation (RDT&E), gathering combat damage information, and modeling and simulation (M&S) activities for technology development and acquisition.

1.5 Applicable Documents

The documents (i.e., certifications, specifications, standards, policies, and procedures), versions current at time of contract/order award, identified in the list below are incorporated with the same force and effect as if provided in full text.

Succeeding revisions may be substituted or incorporated as required with full notice and disclosure to the contractor. The Government will provide access to available documents and technical information as required and upon contractor request, if not available via a hyperlink within this PWS.

2 REQUIREMENTS AND TASKS

2.1 General Performance Requirements

2.1.1 Resources

Unless otherwise stipulated, the contractor shall furnish or provide all personnel, personnel management and supervision, all related internal supporting business functions (including background and “overhead” personnel), materials, supplies, equipment, and facilities to perform the full range of services required by this

PWS.

2.1.2 General Communication

Regular and direct contractor interface with the Contracting Officer (CO); the Contracting Officer’s Representative (COR), and other identified Government representatives is mandatory. The contractor shall not contact nor take direction from unauthorized Government representatives, under any circumstances.

2.1.3 Identification

All contractor personnel shall be required to wear Government-approved or provided picture identification badges so as to distinguish themselves from Government employees when working at the Government site. Additionally, the contractor shall comply with all visitor identification requirements when visiting the Government site. When conversing with Government personnel during business meetings, over the telephone or via electronic mail, contractor personnel shall identify themselves as such to avoid situations arising where sensitive topics might be better discussed solely between Government employees. Contractors shall identify themselves on any attendance sheet or any coordination documents they may review. Electronic mail signature blocks shall identify their company affiliation. Where practicable, contractors occupying collocated space with the Government should identify their workspace area with their name and company affiliation

2.1.4 Business Relations

A primary element of project success is the business relationship between the contractor and Government representatives. Within this context the Government will monitor the contractor’s contribution to business relations and provide feedback when required. The contractor shall make every effort to establish and maintain clear and constant communication channels with the Government primaries (CO, COR, and other identified Government representatives) of the contract/order for the purpose of:

▪ Promptly identifying PWS and/or business relationship issues of controversy and the bilateral development and implementation of corrective action plans.

▪ Ensuring the professional and ethical behavior of contractor personnel.

▪ Maintaining effective and responsive subcontractor management (if applicable).

▪ Ensuring the contractor support team is fully aware and engaged in strengthening the interdependency that exists between the contractors and their Government counterparts.

▪ Facilitating contractor–Government collaboration for continuous improvement in performing PWS tasks, reducing risks and costs, and meeting the mission needs.

2.1.5 Contractor Response

The contractor shall ensure prompt response to Government inquiries, requests for information or requests for contractual actions

2.1.6 Professional Appearance

Contractor personnel shall present a neat and professional appearance appropriate to the work being performed at all times when interacting with Government representatives, working in Government facilities, or representing the Government at meetings or before third parties.

2.2 General Meeting Requirements

The contractor shall participate in the following meetings. Nothing discussed in any meetings or discussions between the Government and the contractor shall be construed as adding, deleting, or modifying the contractual agreement without written authorization from the CO.

2.2.1 Initial Business/Kickoff Meeting

Within 30 business days following the contract/order award (or other time mutually agreed between the parties), the contractor shall meet with the GSA CO, GSA COR, and other identified Government representatives to ensure a common understanding of the requirements, goals, expectations, end products, and objectives of the contract/order. The contractor shall discuss the overall understanding of the project and review the background information and materials provided by the Government. Discussions will also include the scope of work, deliverables to be produced, how the efforts will be organized, and project conducted; assumptions made/expected end results. A concerted effort shall be made to gain a thorough understanding of the Government expectations.

However, nothing discussed in this or in any subsequent meetings or discussions between the Government and the contractor shall be construed as adding, deleting, or modifying any contract/order requirements, including deliverable specifications and due dates. The contractor shall also address the status of any issues that will affect contractor start-up/ramp-up toward achieving full service/support capability. The contractor will be responsible for taking minutes of this meeting.

2.2.2 Ad hoc Technical / Work Status

The contractor shall, if requested by the Government, participate in monthly status meetings or ad hoc technical meetings at a mutually agreeable time and place to discuss tasking, work progress, technical problems, performance issues, or other technical matters. During these meetings the contractor shall at least provide accomplishments, problems and issues, and planned actions. The contractor shall take minutes of these meetings and include them in the Monthly Status Report. These meetings will occur at a time and place mutually agreed upon by the parties.

2.2.3 Contract Administration Meetings

The CO may require the authorized contractor representative to meet or participate in a teleconference with authorized Government personnel as often as deemed necessary to discuss performance or administrative issues. The contractor may also request a meeting with the CO when deemed necessary.

The content of meetings shall be documented in writing, as agreed between the parties. Minutes shall be approved by both parties and shall be included in the Government contract file.

2.3 Program/Project Management

2.3.1 General Program/Project Management Requirements

The contractor shall be solely responsible for managing the work performed in the execution of the contract/order. This includes the responsibility to:

▪ Assign appropriate resources to each task.

▪ Maintain clear organizational lines of authority.

▪ Ensure effective task management and administration, following the requirements set forth in the PWS.

▪ Maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the specification requirements.

▪ Establish and use proven policies, processes, analyses, and best practices.

▪ The contractor shall be fully responsible for management, control, and performance of any subcontractor used in support of the contract/order.

Use of a subcontractor on the contractor’s team shall not relieve the prime contractor of responsibility nor accountability in the execution of the contract/order

Additionally, the contractor shall:

▪ Bring problems or potential problems affecting performance to the attention of the CO as soon as possible.

▪ Notify the COR, CO, and other identified Government representatives immediately of any projected, anticipated, or known delays that may impede contactor performance.

▪ When requested, deliver written reports to the CO to memorialize all verbal reports.

▪ Provide, in writing, the results of all meetings in which proposals are put forth that have the potential for affecting and/or changing contract agreements, requirements or conditions, and these shall be brought to the attention of the CO.

2.3.2 RESERVED

2.3.3 RESERVED

2.4 Survivability Modeling, Simulation, and Analysis (MS&A)

In support of JASP future MS&A investments, the Contractor shall research government, industry and academia owned aircraft engineering level survivability models and simulations to determine modeling and simulation (M&S) user base, use cases and capability gaps for current and future 2040 threat scenarios. The research will also include data required from these models to support mission level survivability modeling. The Contractor shall develop a “JASP Survivability M&S Roadmap”, which will identify M&S tools, capability gaps, and JASP annual funding to enhance the M&S tools. This Roadmap will be updated on an annual basis.

The Contractor shall perform modeling, simulation, and analysis (MS&A) to determine M&S tool sensitivities to assist JASP MS&A investments for M&S methodology enhancements. The MS&A under this task shall also identify methodology enhancement recommendations for M&S tools within the JASP portfolio. The Contractor shall have execution and development expertise in the following M&S tools: Fast Shotline Generator (FASTGEN); Computation of Vulnerable ARea Tool (COVART); Ballistic Research Laboratory Computer Aided Design (BRL-CAD); Advanced Joint Effectiveness Model (AJEM); Fast Air Target Encounter Penetration Model (FATEPEN); Projectile Penetration (ProjPen);

Uncontained Engine Debris Damage Assessment Model (UEDDAM); Fire Prediction Model (FPM); Next Generation Fire Prediction Model (NGFM); and emerging High Energy Laser vulnerability tools. The Contractor shall research the sensitivities of survivability M&S inputs/outputs for threats, targets, materials, shotlines, penetrations, and damage. The Contractor shall develop M&S Sensitivity Reports documenting the analysis and results.

2.5 Survivability Research, Development, Testing, and Evaluation (RDT&E)

The Contractor shall research government, industry and academia aircraft survivability technologies to assist JASP in future technology investments. The Contractor shall determine the critical path for the art of the possible in 5 and 10 years, highlight any gaps/risks in achieving those goals, and recommend those areas that would be a good fit for the JASP project portfolio. The Contractor shall focus on Infrared Countermeasures (IRCM), Radiofrequency Countermeasures (RFCM), situational awareness/threat warning, active protection systems, cyber, and vulnerability reduction survivability technologies. Research areas will include hardware, software, technique development, and will include detection sensors, tracking sensors (including pointing turrets, gimbals), processors, IR jammer (laser, optics, fiber, etc.), RF jammer (digital-to-analog converter, analog-to-digital converter, exciter, power, amplifier, antenna, etc.), Rocket Propelled Grenade (RPG) active protection, ullage mitigation, cyber, and dry bay fire mitigation. The Contractor shall develop a “JASP Survivability Technology Roadmap”, which will identify and prioritize survivability technologies and include recommended achievable goals for future JASP investments. This Roadmap will be updated on an annual basis.

The Contractor shall conduct research, development, and testing to accurately characterize threat damage mechanisms. Threats of interested may include:

kinetic energy (ballistic projectiles, Man Portable Air Defense Systems (MANPADS), Rocket Propelled Grenades (RPGs), missiles); directed energy (low energy laser, high energy laser, high powered microwaves); cyber. The Contractor shall develop Detailed Test Plans (DTP) to ensure objectives of the test program are met. Design of Experiments and statistical processes shall be used to meet test objectives while quantifying the statistical significance of the test results. The Contractor shall also support the execution of test series by witnessing test events and performing on-site data collection as required. The Contractor shall conduct post-test analyses and reporting to capture the results of the test program. The Contractor shall develop a quick look report (QLR) and detailed test report (DTR) for each test series conducted.

The Contractor shall conduct research and analysis to enhance the Pedigree Gun and Missile Handbook weapon characterization data. The objective is to improve confidence and credibility of threat characterizations for endgame and vulnerability assessments. The Contractor shall review all existing threat characterizations, compare the documented data to referenced source data, update the threat characterizations, and rate confidence of the resulting data sets. The Contractor shall update the Pedigree Gun and Missile Handbook annually.

2.6 Survivability Software and Database Development

The Contractor shall develop and enhance JASP survivability software tools and databases including but not limited to: Computation of Vulnerable ARea Tool (COVART), Next Generation Fire Model (NGFM), emerging High Energy Laser (HEL) tools, and Combat Damage Incident Reporting System (CDIRS). The contractor shall have prior software/database development experience with COVART, NGFM, CDIRS, and the current/emerging HEL evaluation tools.

The Contractor shall develop and update Software Development Plans (SDP) that defines the architecture and module requirements which will guide the development of the software. The plan shall define the overall structure of the model as well as the individual module, inputs, outputs, data types, units, and requirements for Verification, Validation, and Accreditation (VV&A). The contractor shall support software development based on the Software Change Requests (SCRs) reviewed and approved by the Government configuration control board (CCB). The code development will also include developing empirical algorithms developed from the test data using statistical methods. The Contractor shall conduct initial software benchmark testing to determine if the overall software development objectives were met. The Contractor shall then perform detailed V&V of the software to ensure the updated code behaves as anticipated and no new errors were introduced into the tool. The Contractor shall produce an annual updated release for COVART and NGFM, which will include the updated software, testing/V&V reports, and updated user manuals.

The Contractor shall perform updates, bug fixes, and administration support for the JASP CDIRS database. For database updates and bug fixes, the Contractor shall comply with the latest Security Technical Implementation Guides (STIGs).

The Contractor shall perform user acceptance testing (UAT) in a development testing environment to ensure the CDIRS updates are working properly prior to the production release. Administration support shall include new user account creation, account disablement, account permission levels, and distributing classified updates to the CDIRS user community. The Contractor shall deliver an annual release of the CDIRS database.

2.7 Survivability Education and Training Materials

The Contractor shall provide JASP with current technical survivability data research, collection, processing, development, compilation, distribution, and logistics to support JASP publications and technical interchange meetings (TIM).

The Contractor shall research, create, print, and distribute three Aircraft Survivability Journals (ASJs) annually to the JASP subscription list. The Contractor shall solicit authors and input from the aircraft survivability community for inclusion in the ASJs and as opportunities to stress the importance of survivability to the military aircraft community. Each ASJ will consist of a maximum of 36 full-color pages deliverable in electronic format. Additionally, 2200 copies will be printed on glossy paper, bound, and distributed. The Contractor shall review and enhance content for the JASP coordinated Aircraft Survivability Textbook, which is currently in its 3rd Edition. Contractor shall work with JASP and the Naval Post-Graduate School by providing analysis, data, and enhancements regarding the development, review, documentation, and communication of new survivability subject materials in written, graphical, and video formats.

The Contractor shall provide JASP with current technical survivability analysis and data primarily for execution of aircraft survivability educational short-courses where current research, methodologies, data, and combat incident data is summarized and conveyed. The Contractor shall work with JASP and the Naval Post-Graduate School for execution of the aircraft survivability short-course by providing electronic and hardcopy training materials and subject matter expertise onsite during conduct of the course.

The Contractor shall provide JASP TIM support including: identifying and securing a venue capable of classified discussions, preparing and distributing the meeting announcements, managing registration and vetting, ensuring security are met, establishing agendas, material collection/distribution, on-site meeting support, development and presentation of technical information, and meeting minutes/proceedings development/distribution. The contractor shall have expertise providing support to at least the following JASP TIMs: Joint Model User Meeting (JMUM); JASP Survivability Short Course; Susceptibility Reduction Working Group; JASP-PEOAVN M&S Summit; Joint Combat Assessment Team (JCAT) Threat Weapons Effects Seminar; Joint Aircraft Survivability (JAS) Proposal Review; JAS Annual Program Review.

3 QUALITY

Both the contractor and the Government have responsibilities for providing and ensuring quality services, respectively.

3.1 Contractor Quality Management

The contractor shall identify and implement its approach for providing and ensuring quality throughout its solution to meet the requirements of the PWS via the contractor’s Quality Management Plan (QMP). The QMP shall describe the application of the appropriate methodology (i.e., quality control and/or quality assurance) for accomplishing performance requirements. The QMP shall describe how the appropriate methodology integrates with the Government’s requirements.

The contractor shall make the QMP available to the Government for review upon request and shall obtain acceptance of the QMP by the CO as required. The contractor shall make appropriate modifications to the QMP (at no additional cost to the Government). The Government has the right to require revisions of the QMP (at no cost to the Government) should the QMP fail to deliver the quality of the services required at any time during performance.

3.2 Performance Based Requirements - Service Delivery Summary

Performance Standards, Acceptable Quality Levels (AQLs), and Incentives/Disincentives are defined in PWS Attachment A, the Service Delivery Summary (SDS). The SDS criteria will be used to determine if performance requirements are met.

3.3 Government Quality Assurance

The Government will perform periodic reviews of the contractor’s performance in accordance with the Government’s Quality Assurance Surveillance Plan (QASP).

The Government reserves the right to review services to be provided, including those developed or performed at the contractor's facilities, to determine conformity with performance and technical requirements.

4 DELIVERABLES

4.1 Contractor Submission

Deliverables are to be transmitted with a cover letter, on the prime contractor’s letterhead, describing the contents, electronically through GSA’s web-based procurement system (i.e., Assisted Services Shared Information System (ASSIST)) and to any other destination(s) as required per the Government’s request. The contractor shall submit Unclassified deliverables to GSA within ASSIST as a Post Award Collaboration (PAC). The contractor shall select “report” for all deliverables submitted as a PAC. Monthly Status Reports (MSRs) shall accompany the invoice and shall not be submitted as a PAC. The contractor shall submit all Government approved/accepted technical deliverables to the Defense Technical Information Center’s (DTIC’s) Research and Engineering (R&E) Gateway. The contractor shall provide hard copy deliverables as required per the Government’s request. All deliverables shall be produced using software tools/versions as approved by the Government.

4.2 Government Review

Government personnel will have 10 business days to review deliverables (to include resubmissions) and provide written acceptance/rejection. Authorized Government representatives will notify the contractor of deliverable acceptance or provide comments in writing. The contractor shall incorporate Government comments, or provide rationale for not doing so within 5 business days of receipt of comments.

Government acceptance of the final deliverable will be based on resolution of Government comments or acceptance of rationale for non-inclusion. Additional changes volunteered by the contractor will be considered a resubmission of the deliverable.

4.2.1 Government Delays in Reviewing Deliverables or Furnishing Items

If contractor performance or submission of deliverables is contingent upon receipt of Government furnished items (data, equipment, materials, facilities, and support) or input, or upon Government review and approval of interim items or draft documents (collectively referred to as Government Performance), the Government shall specify, if not already specified within this PWS, when it will provide such items or input, or the time it will need to perform reviews or give approvals. If the Government fails to meet item, input, review, or approval deadlines, contractor performance or submission of deliverables shall automatically be extended one business day for each day of government delay.

The contractor shall promptly advise the Contracting Officer of any delays in receipt of Government furnished items, input, reviews, or approvals.

4.3 Deliverable Table

The contractor shall deliver the deliverables listed in the following table on the dates specified.

DEL. #

MILESTONE or

DELIVERABLE

PWS

REF.

COMPLETION or DELIVERY

DATE

1 Kick-Off Meeting 2.2.1 NLT 30 business days after contract/order award

Kick-Off Meeting Minutes 2.2.1

NLT 5 business days after the meeting

Monthly Status Report

(MSR) 4.4

15th calendar day of the month following the monthly reporting period

4 Monthly Invoice 4.5

15th calendar day of the month following the monthly reporting period

5 Trip Report(s) 4.6 Within 10 business days following completion of each trip

6 QMP 3.1

5 business days after Government request

Government Furnished Property (GFI)/Government Furnished Information (GFI) Inventory 7.2.4

NLT 3 business days after GFP/GFI receipt

Non-Disclosure Agreement 8.1

Prior to assignment to contract/order

Annual JASP Survivability M&S Roadmap 2.5 Annually

Vulnerability M&S Sensitivity Reports 2.4 As required/generated

Annual JASP Aircraft Survivability Equipment/Technology Roadmap 2.5 Annually

Vulnerability Threat Test Data Package (QLR & DTR) 2.5 Annually

Annual Pedigree Gun and Missile Handbook 2.5 Annually

Annual COVART Release 2.6 Annually

15 Annual NGFM Release 2.6 Annually

Aircraft Survivability Journals 2.7

3 Annually; Apr 30, Aug 30, Dec

17 JASP TIM Proceedings 2.7 7 Annually as generated

4.4 Monthly Invoice

The contractor shall provide a monthly invoice, no later than the 15th calendar day of the month following the monthly reporting period, to be submitted simultaneously with the MSR. As applicable, the invoice shall include but is not limited to:

▪ Clear identification of all costs.

▪ Labor hours expended (for labor hours tasks). The labor hours expenditure information shall include the identification of the employee name, labor category, hourly labor rate, and total number of labor hours expended.

▪ Timecards. As required, the contractor shall provide a copy of each employee’s timecard/sheet. The timesheet shall identify the contractor employee name and number of hours claimed per day.

▪ Travel costs.

▪ Supporting documentation for travel costs. Refer to PWS 5.3 for specific requirements.

▪ Other Direct Costs.

▪ Supporting documentation for other direct costs. Refer to PWS 9.6 for specific requirements.

▪ As required, the contractor shall comply with line item (i.e., per individual positions, different programs, program areas, etc.) invoicing requests.

4.5 Monthly Status Report

The contractor shall provide an MSR, no later than the 15th calendar day of the month following the monthly reporting period, to be submitted simultaneously with the monthly invoice. The MSR shall include, but is not limited to, the items identified below.

▪ Status of tasks, schedules, deliverables. Status of tasks shall include a summary description and schedule of all tasks completed during the reporting period, all tasks currently on-going during the reporting period and all known tasks assigned for future reporting periods.

▪ Resource hours and costs against Government defined tasks to support accurate project cost accounting using Government formats and tools.

▪ Current and cumulative task funding status (direct labor, travel, and other direct cost funding status to be reported separately, as required).

▪ Outstanding issues, and proposed resolution approaches and actions to resolve any outstanding issues.

▪ Staffing report identifying current staffing roster, all current vacancies, and a record of all staffing departures.

4.6 Trip Report

For all long-distance travel, the contractor shall submit Trip Reports after completion of a trip. The contractor shall reconcile the Trip Reports with each invoice such that they can be matched month by month. The Trip Report shall include the following information:

▪ Personnel traveled.

▪ Dates of travel.

▪ Destination(s).

▪ Purpose of trip (be specific).

▪ Actual trip costs.

▪ Approval Authority (copy of the e-mail authorizing travel by the identified

Government representative).

▪ Summary of trip events and accomplishments.

4.7 RESERVED

4.8 RESERVED

5 PERFORMANCE

5.1 Period of Performance

The anticipated period of performance(s) is/are identified below.

▪ Base Period: 01 Oct 2021 through 30 Sep 2022

▪ Option Period 1: 01 Oct 2022 through 30 Sep 2023

▪ Option Period 2: 01 Oct 2023 through 30 Sep 2024

▪ Option Period 3: 01 Oct 2024 through 30 Sep 2025

▪ Option Period 4: 01 Oct 2025 through 30 Sep 2026

5.2 Place of Performance

The primary place of performance is identified in the table below.

PWS Task Government or contractor

Facilities

Government Location

2.1 N/A N/A

2.2 N/A N/A

2.3 Contractor N/A

2.4 Government &

Contractor

WPAFB, OH

2.5 Government &

Contractor

WPAFB, OH

2.6 Government &

Contractor

WPAFB, OH

2.7 Government &

Contractor

WPAFB, OH

and NSF Arlington

5.2.1 Applicability of Telework

All work performed at locations other than those identified as Government and/or contractor facilities shall be approved prior to performing the work. Federal contractors are not governed by Office of Personnel Management (OPM), GSA, or the individual agency policies; however, this does not prohibit contractor personnel from actually working at an alternate site, when/as appropriate and specifically authorized by the Government. The contractor shall develop telework policies to comply with the following requirements and address such requirements at a generic level within their QMP. Alternate work arrangements for contractors shall be negotiated with the contractor’s own employer and the appropriate agency official, to ensure policies and procedures are in close alignment and there is a clear and concise arrangement documenting the agreement. It remains the contractor’s responsibility to ensure the services are performed in accordance with the terms and conditions of the contract/order.

▪ The contractor shall address the pertinent facts impacting performance and ensure all affected contractor resumes and other related documentation reflects the applicable work site. The contractor shall provide justification to the Government when identifying and submitting an individual as a telecommuter and address implementation processes and procedures within the QMP. The contractor shall be responsible for ensuring the Government has the required access/details necessary for the Government to perform quality assurance responsibilities.

▪ The contractor shall comply with all agency security telework policies. The contractor shall ensure all services provided from an alternate site comply with the Federal Information Security Management Act of 2002 (FISMA) and address the following, as a minimum:

- Controlling access to agency information and information systems;

- Protecting agency information (including personally identifiable information) and information systems;

- Limiting the introduction of vulnerabilities;

- Protecting information systems not under the control of the agency that are used for teleworking;

- Safeguarding wireless and other telecommunications capabilities that are used for teleworking; and

- Preventing inappropriate use of official time or resources that violates subpart G of the Standards of Ethical Conduct for Employees of the Executive Branch by viewing, downloading, or exchanging pornography, including child pornography.

5.2.2 Performance at Contractor Facilities

Work performed at contractor facilities shall be performed according to the contractor’s standard commercial practice; however, the contractor representatives at these facilities must be available for interaction with Government employees during the core hours identified in the paragraph entitled “Normal Business Day”, with the exception of Government designated holidays or facility closures.

5.2.3 Unplanned Government Facility Closures

In the event of unplanned closure of the Government facility for any reason (e.g.

natural disasters, Government shut-down, or severe weather) the Contractor shall make its best effort to mitigate loss of work time. If Contractor employees are working on the Government installation, this may be done by moving employees to an off-site location. If performance under this contract/order is not possible, the Contractor shall take steps to assign employees to other projects on a temporary basis or place them in leave status to minimize non-productive costs to the Government under this contract/order. Additional instructions may be provided by the Contracting Officer on a case-by-case basis. Disagreements between the parties resulting from closures shall be settled through negotiations to the maximum extent possible or shall otherwise be settled pursuant to the provisions of the Disputes provisions of this contract/order.

All services to be performed under this contract/order have been determined to be non-essential for performance during a closure. Should the Government facility be closed, the Contractor shall be notified by either the Contracting Officer, COR, or a local television or radio station. The Contractor is responsible for notifying its employees about Government closures. Contractor employees are not to report to the Government facility if it is closed and will adhere to delays, unless otherwise specifically instructed otherwise by the CO or COR.

5.3 Travel

Travel must be coordinated and authorized by the CO, the COR, and/or other identified Government representatives prior to incurring costs. Contractor costs for travel will be reimbursed in accordance with FAR 31.205-46, in arrears. The travel costs shall be reasonable and allowable as defined in FAR 31.201 and in accordance with the limitations of the JTR.

The contractor shall invoice monthly on the basis of cost incurred. The contractor must provide documentation in support of all travel expenses. The contractor will not be reimbursed for local travel (within a 50-mile radius of the Government/contractor’s facility) or commuter travel (commute from home to work site).

Invoice submissions including travel costs shall include completed travel expense sheets (i.e., travel voucher) for each trip and each employee who traveled. The travel expense report, receipts of $75 or more (with exceptions being lodging and transportation whereby receipts are required regardless of dollar value), and supporting documentation (e.g., approval email for exceeding per diem rates, cost comparisons, etc.) shall be submitted with the invoice. Expense report(s) must include the traveler’s name, dates of travel, destination, purpose of travel, Approval Authority documentation (e.g., copy of the e-mail authorizing travel by Government official), and cost for each trip. All travel costs shall be compiled into the Government provided travel expense sheet (PWS Attachment B) or similar document that has been determined to be acceptable by the Government. The entire submission shall be complete and organized to enable the Government to complete an efficient review. Submissions that are not complete and organized are subject to rejection.

https://drive.google.com/open?id=1Od-rruQ0HSxZ3M0I7XTtYi7Aid2bxeZwHO_VJpJ7hwU

5.4 Hours of Work

5.4.1 Standard Duty Hours Support

The contractor shall provide standard duty hours support as defined below.

5.4.1.1 Normal Business Day - (work hour category A)

A standard normal business day is defined as any 8 hours of productive labor which must include the Core Business hours of 0900 through 1500 PM local time, Monday through Friday, excluding Federal Holidays. Exceptions may be required and shall be coordinated with the COR and/or other identified Government representatives, to include short-term or long-term requirements for staggered business days.

5.4.2 RESERVED

5.5 Limitations on Contractor Performance

The contractor shall NOT perform the following functions in connection with the services provided under the contract/order.

▪ Approve, decide, or sign as a Contracting Officer;

▪ Negotiate with Government suppliers;

▪ Accept or reject supplies or services;

▪ Determine acquisition, disposition, or disposal of Government property;

▪ Direct other contractor or Government personnel;

▪ Determine cost reasonableness, allowability, or allocability;

▪ Vote on a source selection board;

▪ Supervise Government personnel;

▪ Approve Government requirements or plans;

▪ Determine Government policy.

6 PERSONNEL

6.1 General Requirements

All contractor personnel shall meet the minimum general requirements listed below.

▪ All personnel shall be capable of working independently.

▪ All personnel shall have training and experience that is appropriate for the tasks to which they will be assigned.

▪ The contractor shall provide personnel that are capable of conducting themselves in a professional manner and have proper telephone and e-mail etiquette, customer service techniques, and organizational skills.

▪ Contractor personnel performing in a leadership capacity shall be capable of directing contractor personnel and interfacing with the Government and customers.

▪ Ability to communicate applicable technical subject matter expertise to management and others.

▪ Strong written and oral communication skills in the English language. All contractor personnel must be able to read, write, speak, and understand English.

▪ Exceptional customer service skills.

▪ Strong time-management and prioritization skills.

6.2 Specific Expertise and Experience

The contractor shall provide personnel with the appropriate skill levels. While each individual contractor employee may not possess expertise and experience in each area below, the Government requires that the overall contractor staff possess the aggregate skills, expertise, and experience in each of the areas identified to successfully complete all requirements.

Subject Matter Expertise of aircraft (rotorcraft, fixed wing, UAS) design and operational employment Subject Matter Expertise in aircraft (rotorcraft, fixed wing, UAS)

Survivability/Vulnerability technologies, applications, and methodologies.

Extensive experience in survivability tools such as FASTGEN; COVART;

BRL-CAD; AJEM; FATEPEN; ProjPen; UEDDAM; FPM; NGFM; and HEL Experience developing Survivability/Vulnerability M&SA tools for kinetic and

HEL threats; fixed- and rotary-wing system operation and damage; weapon lethality effects; damage simulation model development.

Experience with technical writing of reports, articles and/or software documentation.

Extensive experience supporting technical reports and publications such as state-of-the-art reports (SOARS), journals, newsletters, textbooks, etc.

pertaining to defense systems.

Experience scheduling and coordinating DoD Classified top-level aircraft survivability meetings held throughout the CONUS.

Experience preparing and updates visit requests for security clearances.

6.3 Training

6.3.1 Contractor Staff Training

The contractor shall provide fully trained and experienced support staff.

Contractor personnel are required to possess the skills necessary to support the minimum requirements of the labor category under which they are performing.

Training of contractor personnel shall be performed at the contractor's expense, except when the Government changes the requirements during performance of an on-going task, and it is determined to be in the best interest of the Government. This will be negotiated on a case-by-case basis. Training at Government expense will not be authorized for replacement personnel nor for the purpose of keeping contractor personnel abreast of advances in the state-of-the-art, or for training contractor personnel on equipment, computer languages, and computer operating systems that are available in the commercial market.

6.3.2 Mandatory Government Training

Mandatory Government training shall be tracked and monitored by the contractor. All required courses must be completed by the required dates by all contractor personnel. Mandatory Government training classes may be completed during work hours. It is the intent of the Government to provide 30 calendar days written notice of annual training requirements to the designated contractor representative. The designated contractor representative will be responsible for notifying subordinate contractor personnel. In the event the contractor does not receive a 30-calendar day notice, the contractor is still required to complete the training by the specified required date(s).

6.4 Key Positions / Key Personnel

Key personnel are personnel proposed to perform in key positions. Key positions are those deemed essential for successful contractor accomplishment of the work to be performed. The following positions will be considered to be key positions, as identified by the Government, under the contract/task order:

Senior Aircraft Survivability RDT&E Engineer:

Requires BS in Science or Engineering Minimum of 10 years of Survivability/Vulnerability analysis experience or 10 years with MS degree Extensive understanding of aircraft (rotorcraft, fixed wing, UAS)

Survivability/Vulnerability technologies, applications, and methodologies Extensive experience with survivability tools such as FASTGEN; COVART; BRL-

CAD; AJEM; FATEPEN; ProjPen; UEDDAM; FPM; NGFM; and HEL Experience with technical writing of reports, articles and/or software documentation.

Subject Matter Expert Aircraft Survivability RDT&E Engineer:

Requires BS in Science or Engineering or MS degree Minimum of 15 years of Survivability/Vulnerability analysis or T&E expertise Subject Matter Expert in aircraft (rotorcraft, fixed wing, UAS)

Survivability/Vulnerability technologies, applications, and methodologies

Extensive experience with survivability tools such as FASTGEN; COVART; BRL- CAD; AJEM; FATEPEN; ProjPen; UEDDAM; FPM; NGFM; and HEL

Recognized leader in the survivability discipline with proven track record leading survivability efforts

Experience with technical writing of reports, articles and/or software documentation

Senior Aircraft Survivability M&S Engineer:

Requires BS in Science or Engineering.

Minimum of 10 years of Survivability/Vulnerability analysis experience or 10 years with MS degree Extensive understanding of aircraft (rotorcraft, fixed wing, UAS)

Survivability/Vulnerability technologies, applications, and methodologies.

Experience translating test data into engineering algorithms Experience conducting software development for S/V M&S tools such as

FASTGEN; COVART; BRL-CAD; AJEM; FATEPEN; ProjPen; UEDDAM; FPM;

NGFM; and HEL

Experience with integrating, debugging, and maintaining S/V applications Experience with technical writing of reports, articles and/or software documentation.

Subject Matter Expert Survivability M&S Engineer:

Requires BS in Science or Engineering or MS degree Minimum of 15 years of Survivability/Vulnerability analysis or T&E expertise.

Subject Matter Expert in aircraft (rotorcraft, fixed wing, UAS)

Survivability/Vulnerability technologies, applications, and methodologies.

Develop tools and/or methodologies used in conducting qualitative and quantitative research and analysis.

Experience developing S/Vulnerability M&SA tools for kinetic and HEL threats;

fixed- and rotary-wing system operation and damage; weapon lethality effects;

damage simulation model development.

Experience with technical writing of reports, articles and/or software documentation.

Senior Administrative Professional:

Minimum of 10 years of Administrative experience Experience providing direct support to technical, research and analytical engineers and Program Manager for the Joint Aircraft Survivability Program Office (JASPO).

Experience providing desktop, media, and graphic support.

Experience scheduling and coordinating top-level aircraft survivability meetings held throughout the CONUS.

Experience developing PowerPoint briefings for the Director of JASPO to present to DOT&E.

Works with DSIAC to keep the JASPO website updated and current.

Experience coordinating internal and external communications and correspondence with JASPO and community stakeholders

Serves as copy editor for the quarterly Aircraft Survivability Newsletter.

Experience preparing and updates visit requests for security clearances.

Orders and processes supplies for the office.

Experience searching and locating facilities for JASP classified meetings held annually. To include writing security plans for the facilities during the meetings.

Working logistics for the meetings and shipping out all necessary items for the meeting.

Experience digitizing JASP documents in an effort to reduce hard copies

Subject Matter Expert Aircraft Survivability Communications Editor:

Minimum of 15 years of supporting technical reports and publications such as

State-of-the-art reports (SOARS), journals, newsletters, textbooks, etc. pertaining to defense systems.

Preferred experience with the Aircraft Survivability Journal (ASJ) and DTIC Information Analysis Center (IAC) publications

Subject Matter Expert Aircraft Survivability Communications Writer:

Minimum of 15 years of supporting technical reports and publications such as

State-of-the-art reports (SOARS), journals, newsletters, textbooks, etc. pertaining to defense systems.

SME in aircraft (rotorcraft, fixed wing, UAS) Survivability/Vulnerability technologies, applications, methodologies, and concepts.

Furthermore, the contractor is responsible for identifying key positions beyond those identified above, as applicable; within the contractor’s respective proposed staffing plan (i.e., contractor identified key positions above and beyond the Government’s identified requirements).

6.5 Personnel Retention and Recruitment

Government review and acceptance is required for all resumes of personnel proposed to support labor hour requirements and key personnel proposed to support all firm fixed priced requirements. The contractor shall make every effort to retain personnel in order to ensure continuity until contract/order completion.