Janitorial SOW - Final.docx

SPECIFICATIONS

I. SCOPE OF WORK

It is the intent of these specifications to provide custodial care services for the Ohio Department of Natural Resources, Division of Oil and Gas Resources Management Office (DOGRM), 5880 Memory Road, Zanesville, OH 43701, one day per week on Tuesday. The contractor will provide equipment and supplies for such services. Safety equipment will always be worn and used to manufacturer specifications. Contractor shall be deemed to have knowledge of the requested services. The State of Ohio, Department of Administrative Services Standard Terms and Conditions rev. 04102023, including any subsequent changes, shall govern this work.

II. SERVICES PROVIDED

A. Weekly Tasks - The following tasks are to be completed on a weekly basis throughout the building:

1. Division of Oil & Gas Resources Management Office Space

a. All wastebaskets inside the DOGRM office will be emptied, replace liner(s), and the excess trash placed inside the onsite dumpster. This includes all offices, meeting areas and public areas.

b. Vacuum all carpeted areas (Hallways and Public spaces only).

c. Sweep and mop all interior concrete floors (Hallways and Public spaces only).

2. Restrooms

a. Clean toilets (inside and outside), sinks, countertops and mirrors to remove all staining.

b. Sweep and mop floors.

c. As needed, refill all hand towels and toilet paper.

3. Entrance Walk

a. Clean the entrance to office.

B. Twice Yearly Tasks

1. Wash screens in the windows.

2. Rinse door rugs.

3. Wipe down all wood work/trim.

4. Dust all window blinds.

5. Clean the inside and outside of all windows and all glass in doors.

6. Shampoo carpet throughout building on the weeks of January 15th and June 15th.

a. All carpets should be thoroughly vacuumed prior to shampooing carpets.

C. As Requested

Sweep exterior entranceway.

Building Layout:

ECONOMIC PRICE ADJUSTMENT

The Contract prices(s) will remain firm throughout the initial term of the Contract. Thereafter, prior to Contract renewal, the Contractor may submit a request to adjust their price(s) to be effective on the effective date of the Contract’s renewal. No price adjustment will be permitted prior to the effective date; on purchase orders that are already being processed; or on purchase orders that have been filled.

Price increases must be supported by a general price increase in the cost of the materials/services rendered due to documented increases in the cost of related materials/services. Detailed documentation, to include a comparison list of the Contract items and proposed price adjustments must be submitted to support the requested adjustment. Supportive documentation should include, but is not limited to: copies of the old and the current price lists or similar documents which indicate the original base cost of the product to the Contractor and the corresponding adjustment, and/or copies of correspondence sent by the Contractor's supplier on the supplier's letterhead, which contain the above price information and explains the source of the adjusted costs in such areas as raw materials, freight, fuel or labor, etc.

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