Janitorial Services.pdf
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- Attached to
- Janitorial Services
- Solicitation number
- FY27-2231-001
- Issued by
- San Diego County, Santa Monica City, California
About this file
This is a Request for Proposal (RFP) document issued by the Otay Water District in San Diego County, California for comprehensive janitorial services. The District seeks qualified firms to provide janitorial services at multiple facilities, including the Administration, Operations, Warehouse, and Treatment Plant buildings, as well as seven remote facility restrooms. Services encompass routine janitorial cleaning, restroom and breakroom sanitation, waste and recycling removal, floor care, interior glass cleaning, periodic detail cleaning, and related services. A mandatory pre-bid meeting and site walk is scheduled for September 3, 2026 at 10:00 AM (PDT) at 2554 Sweetwater Springs Boulevard, Spring Valley, California, with attendance required for all proposers. The meeting will include walkthroughs of representative facilities and a caravan to the District Treatment Plant for a site-specific safety orientation. Proposals are due by September 17, 2026 at 2:00 PM (PDT) through the PlanetBids vendor portal. The online question-and-answer deadline is September 10, 2026 at 2:00 PM (PDT). The contract consists of an initial two-year term with three optional one-year renewal periods exercisable at the District's discretion, with a start date of January 1, 2027.
The estimated bid value for this solicitation is $586,000, with award determined on a lump sum basis. Proposers must hold a current California Labor Commissioner Janitorial Employer Registration throughout the contract term. Required response documents include line items, noncollusion affidavit, company background and experience, proposed staffing and key personnel, quality control plan, transition and startup plan, and exceptions to the solicitation. Award will be based on best value considerations including qualifications, proposed personnel and staffing, quality-control approach, transition plan, pricing, and other criteria identified in the RFP. The offer is valid for 90 days, and inquiries should be directed to Kent Payne, Purchasing & Facilities Manager, at 619-670-2290 or kent.payne@otaywater.gov.
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Text version
Otay Water District
Opportunity Detail
Pre-Bid Meeting Information
Janitorial Services FY27-2231-001
Title Janitorial Services Invitation # FY27-2231-001
Posting Date 08/24/2026 10:30 AM (PDT) Project Stage Bidding Bid Due Date 09/17/2026 2:00 PM (PDT)
Response Format Electronic
Type RFP (Request for Proposal) Response Types Line Items
Reference Form (required) Noncollusion Affidavit Form (required) Company Background and Experience (required) Proposed Staffing and Key Personnel (required) Quality Control Plan (required) Transition and Startup Plan (required) Exceptions to Solicitation and Sample Agreement Form (required) Other Supporting Information
Type of Award Lump Sum Categories 561720 - Janitorial Services
License Requirements Current California Labor Commissioner Janitorial Employer Registration required throughout the contract term.
Department Purchasing Address 2554 Sweetwater Springs Road
Spring Valley, California 91978
County San Diego
Offer Valid 90 Days Liquidated Damages Estimated Bid Value $586,000 Start/Delivery Date January 1, 2027
Project Duration Two-year initial term, plus three optional one-year renewal periods
8/31/26, 2:20 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/63777/bo/bo-detail/145181#bidInformation 1/3
Online Q&A
Contact Information
Description
Pre-Bid Meeting Yes Meeting Type Onsite
Date & Time 09/03/2026 10:00 AM (PDT) Address 2554 Sweetwater Springs Blvd., Spring Valley, CA 91978
Attendance Required Yes Additional Details Mandatory pre-proposal meeting and site walk. Attendance is required for firms intending to submit a proposal. The meeting will begin at the District Administration Building and will include a walkthrough of representative facilities and service areas. Following the Administration, Operations, and Warehouse walkthroughs, attendees will caravan in their own vehicles to the District Treatment Plant for a site-specific safety orientation and walkthrough. Attendees shall remain with the District group and comply with all site safety and access instructions while at the Treatment Plant.
The District may audio record and transcribe the meeting and site walk for administrative purposes. Oral statements made during the meeting will not modify the solicitation. Official responses to questions and any changes or clarifications will be issued in writing through PlanetBids.
Due to their dispersed locations and access constraints, the remote restroom facilities will not be included in the site walk. The District will provide available site information, including facility descriptions, photographs, coordinates, and access information, for proposers to use in preparing their proposals.
Online Q&A Yes Q&A Deadline 09/10/2026 2:00 PM (PDT)
Contact Info Kent Payne 619-670-2290 kent.payne@otaywater.gov
Bids to PlanetBids only Owner's Agent Kent Payne, Purchasing & Facilities Manager
Scope of Services Otay Water District is soliciting proposals from qualified firms to provide comprehensive janitorial services at District facilities, including the Administration, Operations, Warehouse, and Treatment Plant buildings and seven remote facility restrooms. Services include routine janitorial cleaning, restroom and breakroom sanitation, waste and recycling removal, floor care, interior glass cleaning, periodic detail cleaning, and related services as specified in the solicitation documents.
8/31/26, 2:20 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/63777/bo/bo-detail/145181#bidInformation 2/3
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Other Details The anticipated agreement consists of an initial two-year term with three optional one-year renewal periods, exercisable at the District’s discretion.
Award will be based on best value considering qualifications, proposed personnel and staffing, quality-control approach, transition plan, pricing, and other criteria identified in the RFP. Proposers must review all solicitation documents and attend the mandatory pre-proposal meeting and site walk.
Notes Special Notices
Local Programs & Policies www.vendorline.com
8/31/26, 2:20 PM PlanetBids Vendor Portal https://vendors.planetbids.com/portal/63777/bo/bo-detail/145181#bidInformation 3/3 https://vendor.planetbids.com/
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