Janitorial Performance Work Statement FY25.pdf

PERFORMANCE WORK STATEMENT

Janitorial Services for the Repair and Supply Base

1. Work To Be Done. The work to be done under these specifications consists of furnishing all labor, materials, equipment, supplies except for those furnished by the government to perform janitorial services for the designated areas of the buildings listed in the schedule, which are located on the REPAIR & SUPPLY BASE, U.S. ARMY ENGINEERS DISTRICT, VICKSBURG, 2449 HAINING ROAD, Vicksburg, MS.

1.1 The services to be furnished include sweeping, mopping, scrubbing, waxing and polishing floors; washing windows; dusting the walls, ceiling and woodwork; dusting and cleaning installed light fixtures, exposed fans and ducts in finished spaces; hardware, venetian blinds, furniture and similar equipment; cleaning and servicing washrooms, toilets and bathrooms; emptying wastebaskets; vacuuming and shampooing carpet and shampooing;

changing light bulbs; and other miscellaneous services as requested by the building managers as specified herein.

2. Worksite . The areas to be serviced are Building No. 1 (Administration Building), Building

No. 2, Building No 3, (Carpentry Shop and Plant Unit office area), and fitness room in Building

No. 2. Building No. 4 (Tractor Shop), Building No 5 (Engineering Building).

2.1. Building No 1. The work shall include approximately 5,589 square feet of office and workshop space, 696 square feet lunchroom, two male restrooms, one female restroom and two private restrooms, approximately 1000 square feet of corridors, 27 windows.

2.2. Building No. 2. The work shall include approximately 1,440 square feet of office space 4 restrooms, one restroom with shower and a 792 square foot fitness center.

2.3. Building No 3. The work shall include approximately 1,600 square feet of office space and three restrooms in ULA area and three restrooms, and one kitchenette area located in the Harbor Training area in the north end of the building and 1,500 square feet of office space on the west side of the Harbor Training area.

2.4. Building No. 4. The work shall include approximately 2,114 square feet of office space one private restroom, and two men restroom.

2.5. Building No. 5. The work required in this building is limited to one approximately 8 foot by 12-foot restroom.

3. Inspection of Worksite by Bidders. Bidders are encouraged to inspect the worksites.

Inspection of the worksites may be obtained by contacting the Facility Manager Ronnie Mackey phone 601-631-7012 or Carl Smith phone 601-631-7881 between the 8:00 a.m. and 3:30 p.m.

Monday thru Friday except holidays.

4. Government Furnished Materials. The Government will furnish the following janitorial materials for use in this contract.

a. Paper towels

b. Toilet paper

c. Soap for Dispenser’s

d. Deodorant, (for toilet bowls and urinals)

e. Trash cans liners

f. Large garbage bags for collecting trash.

g. Napkins for the dispenser in break room

h. Light bulbs

5. Performance Time. The work specified herein except for stripping and waxing shall be accomplished between the hours of 7:00 a.m. and 15:30 p.m. Monday, Tuesday, Thursday, and

Friday of each week during the contract period except for Engineer's Day; July 4, 2025; and May

27, Sep 2, Oct 14,and Nov 11,and 28 2025. All stripping and waxing shall be done after 4:30 weekdays or on weekends as agreed upon by the contractor and building manager.

6. Work To Be Done for Janitorial Services

6.1. General. Work to be done in the offices and work areas.

6.1.1. Work to be done every visit.

a. Empty wastebaskets and containers and clean if necessary.

b. Sweep and/or dust mop floors.

c. Sweep all throw rugs.

d. Clean and disinfect drinking fountains.

e. Sweep entrances, including steps.

f. Wet mop and scrub floor in lunchroom.

g. Clean and disinfect restrooms.

(1) Waterclosets

(2) Urinals

(3) Sinks and washbowls

h. Clean mirrors

i. Fill dispensers (all)

j. Replace bulbs as needed.

k. Vacuuming all office areas

6.1.2. Work to be done every Tuesday and Thursday.

a. Damp mops floors.

b. Dust as necessary.

6.1.3. Work to be done each Friday.

a. Sweep out fitness room Building 2.

b. Empty trash can in fitness room.

c. Dust all furniture and fitness equipment.

d. Buff all corridors lunchroom and break areas...

6.1.4. Work to be done twice every month.

a. Clean and disinfect walls in restrooms.

b. Clean and disinfect patricians in restrooms.

c. Clean 2” Mini blind

d. Wash and clean all windows inside and out.

6.1.3. Work to be done once every 3 months.

a. Strip, wax, and seal all corridors, lunchroom, break area and restroom floors.

6.1.4. The contractor shall provide the workers to move furniture and shampoo carpet in all the office areas once every 3 months as required by the building manager. This work shall be done after 4:30 on a weekday or on weekends as agreed upon by the contractor and building manager.

6.2. Floor Cleaning and Preservation

6.2.1. Sweeping. Floors shall be swept clean so that no dust streaks are left, and no dust remains where dirt is picked up with the dustpan. No dirt or dust shall be left in corners, behind unit heaters, or under furniture, behind doors, or on stair treads and risers. Sweeping shall be done with hairbrushes and cotton sweeping mops in such a manner that a minimum of dust is raised. Straw brooms may be used only in sweeping exterior surfaces. All furniture and other equipment shall not be disfigured or damaged by being struck with the sweeping brush or mop in the process of moving furniture and equipment.

6.2.2. Damp-mopping. Floors shall be damp-mopped or wet-mopped, if necessary, with string type mops, to remove dirt and stains that cannot be removed by sweeping. Neutral soap solutions shall be used in wet mopping as agents to remove the dirt. Floors shall be mopped dry to prevent any standing water from being absorbed by flooring material or seeping into seams of floor coverings. Mop water splashed on the baseboard, doors, furniture, and equipment shall be removed immediately.

6.2.3. Spot-mopping. Spot mopping shall include the removal of stains caused by spillage on small areas of floor surfaces and where windows or doors have been left open so that rain, snow, or sleet blows in. Spot mopping shall be performed in the same manner as described in 6.2.2.

6.2.4. Scrubbing. Scrubbing with a neutral soap solution, rather than damp or wet mopping, shall be resorted to when a floor cannot be cleaned by mopping. Water or scrubbing solution shall not be allowed to stand on floors longer than necessary to complete the cleaning job, at which time dirty water shall be picked up and the floor shall be rinsed until clean and free of soap solution and then dried.

6.2.5. Waxing. A water emulsion, no-slip type wax similar or equal shall be applied to the clean, dry floor surface with lambs’ wool applicators or cotton mops. The application of excessive amounts of wax shall be avoided, and a build-up of wax shall not be permitted.

Sufficient wax shall be used to fully protect the floor surface and present a neat, will-kept appearance.

6.2.6. Buffing. Wax shall be thoroughly dry before buffing. A buffing machine shall be used, and buffing shall be only enough to harden the wax and bring the surface to desired uniform luster. Woodwork, baseboards, and furniture shall not be marred or discolored by the buffing equipment or material used. Wax shall not be applied to floor nearer than 6 inches to baseboards or non-movable fixtures; brushes will carry enough wax to protect the 6-inch-wide area.

6.3. Restrooms.

6.3.1. General. Cleaning of the restrooms shall include sweeping and mopping (or scrubbing as necessary) of floors, cleaning of mirrors, cleaning of nickel and chrome hardware, and cleaning of fixtures. Walls and stall partitions shall be cleaned at specified intervals, with spot cleaning as necessary each time the fixtures are cleaned. Water closets, urinals, and wash bowls shall be scrubbed with soap and water to remove all rust, odors, and stains and sterilized with an antiseptic solution. Quality of cleaning shall be such that unpleasant odors are eliminated. Urinals and water closets shall be provided with government furnished block type deodorant cakes. Each lavatory shall be provided with a bar of government furnished hand soap.

Sanitary receptacles in the women’s restroom shall be cleaned and washed. The contractor shall provide enough government furnished paper towels, toilet tissue and soap in each restroom to prevent their depletion between cleanup periods.

6.4. Water Fountains. All water fountains shall be scrubbed with soapy water to remove any stains, rust, or scale and then sterilized with an antiseptic solution.

6.5. Glass. All glass and furniture surfaces shall be cleaned with a glass cleaner.

7. Contractors Employees.

7.1. The contractor must take appropriate steps to ensure that his employees are in good physical condition and have no medical problems that would interfere with their duties. All employees must be free from any communicable disease.

7.2. Each employee shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by alien Registration Receipt

Card, Form I-151, or who presents other evidence from the Immigration and Naturalization

Service that employment will not affect his immigration status.

7.3. Each employee must be at least twenty-one (21) years of age or older. Age requirements may be waived for veterans of military service who are honorably discharged upon completion of at least two years of service. No individual who has been dishonorably discharged from any military service will be allowed to perform on this contract.

7.4. A comprehensive pre-employment check of each person proposed for employment on this contract will be accomplished. This check shall be conducted to determine suitability for the employment based on such factors as qualifications for the job, integrity and personal habits, and past criminal behavior. The contractor, at no expense to the government shall complete these checks, and a certificate attesting to the completion of the checks will be furnished to the contracting Officer, prior to the employee commencing work. When these pre-employment checks develop information-indicating unsuitability of an individual for employment, he/she will not be employed under this contract. At a minimum, the following checks will be performed on each prospective employee:

a. Local and State Police checks for past criminal violations and any outstanding warrants or subpoenas for any violation.

b. Local credit check that would indicate some sorts of comprehensive credit problem of a recurring nature.

c. Checks with former employers and/or interviews with former supervisors.

d. Certified copies of DD form 214 shall be obtained on ALL veterans of Military

Service and placed on file as part of the pre-employment checks of each employee.

7.5. A detailed roster of contract employees will be provided to the Contracting Officer and a copy of that roster will be provided to the Security Guards located at the entrance to the

Repair & Supply Base. Prior to entry into the Repair & Supply Base, the individual's name must be on the roster, or the person will be denied entry.

7.6. Contractor employees will not be allowed entry to the subsistence area, the radio communication center and the communication repair facility without a government employee being present in these areas or near enough to the area so that the government employee can supervise the contractor’s employees while they are working in these areas.

7.7. Contractor employees will not be permitted to use government property with exception of the telephone in case of emergency.

7.8. Contract employees will not be permitted to loiter in the hallways, offices, restrooms, lobbies, or other areas of the Repair & Supply Base. They will not interfere with government employees doing their duties.

7.9. Contractor’s employees will be escorted off the work site and not allowed re-entry for violation of any of the following:

a. Smoking inside of a government building.

b. Possessing and/or using illegal drugs or intoxication from any alcohol product at any time while in the performance of this contract.

c. The use of profane, vulgar, or indecent language to such extent that it offends, distracts, or otherwise interferes with the duties of the government employees or other contract workers.

d. Harassing, intimidating, coercing, threatening, assaulting, or making obscene gestures, insubordination or abusive attitude towards any government employee or contract worker.

e. Possession of any weapon, whether it is a firearm or knife, (other than a legal pocketknife). This includes the discharge of such weapons or producing such weapons in any manner considered to be threatening against any human within the Repair and Supply Base.

8. Storage Space. The contractor will be allowed to store equipment and supplies in a janitorial closet in Building No. 1 The contractor shall always keep the storage space clean with equipment and supplies arranged in a neat and orderly manner. The government will not be responsible in any way for damage by fire, theft, accident, or otherwise to the contractor's supplies or equipment or to contractor's employee’s personal belongings.

9. The contractor must provide a supervisor and any necessary personnel necessary to perform the work required in the time allotted. The supervisor can do work in addition to supervising other employees and performing inspection duties necessary to assure that all required work in accomplished. The supervisor shall accompany the building manager or his representative in inspecting the work for compliance with these specifications.

10. Safety

10.1. All sweeping compounds, dust cloths, and mop treating materials, floor oils and floor treatment materials (exclusive of waxes) shall be products that are free of any spontaneous heating tendency. Listing of these products as free of this tendency by the Underwriter’s

Laboratory, Inc., or other similar qualified nationally recognized testing organization, shall be considered as meeting these requirements.

10.2. The Contractor shall not store combustible supplies, including but not limited to rags and paper, near possible sources of ignition, such as, but not limited to high-wattage lamp bulbs. The Contractor shall consider contaminated buckets, mops, cloths, and brushes as potentially subject to spontaneous heating and shall not store such items in buildings except in those areas specifically designated for this purpose.

10.3. The Contractor shall store soap powder in a cool, dry location, used wiping cloths in covered metal containers. He shall require his employees to collect contents of ashtrays in metal containers separate from regular collection containers.

10.4. All work required herein should be accomplished in accordance with the requirements of all applicable sections of the latest U. S. Army Corps of Engineers manual EM

385-1-1, except that the Contractor will not be required to have a first aid attendant on duty. A formal safety plan is not required under these specifications.

11. Storage Space. The only space available to the contractor for storage of equipment and supplies is the space designated for that purpose by the building manager. The Contractor shall always keep the storage space clean with the equipment and supplies arranged in a neat and orderly manner. The government will not be responsible in any way for damage occasioned by fire, theft, accident, or otherwise to the Contractor's supplies, materials, or equipment kept in the building or the Contractor's employees' personal belongings brought to the building.

12. Inspection. The Contractor's supervisor shall be responsible for the inspection of all work to ensure the services and supplies required under this contract are performed in accordance with the requirements of these specifications. Inspections will be made by the

Building Manager or his representative. The contractor shall correct any deficiencies found that day. Inspections will be made in the presence of the Contractor's supervisor.

13. Failure to perform. A failure to correct any of the deficiencies found during the inspection each visit of any of the work required in item 0001 will result in a deduction of pay in the amount of the monthly rate of item 0001 divided by the number of scheduled visits in the month. Failure to perform any of the work required in items 0002, 0003 and 0004 shall result in no payment for these items.

14. Quality Control/Quality Assurance

14.1. Quality Control (QC).The Contractor shall ensure service is performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor's QC program is how he assures himself his work complies with the requirement of the contract. As a minimum, the

Contractor shall develop QC procedures addressing the areas identified within this PWS.

14.2. Quality Assurance. The Government will evaluate the contractor's performance under this contract in accordance with the quality assurance surveillance plan. This plan is primarily focused on what the government must do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

14.3. Government Remedies. The Contracting Officer shall follow Federal Acquisition

Requirement (FAR) 52.212-4, "Contract Terms and Conditions-Commercial Items" for a contractor's failure to perform satisfactory services or failure to correct non-conforming services.

15. Government Point of Contact

15.1 The Government's Point of Contact (POC) will act as the Contracting Officer's representative for technical matters, providing technical direction and discussion as necessary with respect to the Performance Work Statement, and monitoring the progress and quality of contractor performance. The POC is not a Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the order, or to direct the accomplishment of effort which goes beyond the scope of the Performance Work

Statement.

15.2. It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter between the contractor and any other person deviating from the terms of the basic contract be binding on the Government.

The Government's POC will be as follows:

TBD

16. Performance Period. The base year performance period shall be October 23, 2024, through October 22, 2025. This time is approximate and may be adjusted based on actual award date.

17. Security Requirements.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT

Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost.

Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

The contractor and all associated sub-contractors shall receive a brief/training (provided by the

RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC

Officer in presentation form which will be documented via memorandum.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.