JandA_GetingeFY25 Signed.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID:_ VA-25-00000889 __________ _

1. Contracting Activity: Department of Veterans Affairs, VISN 16, Gulf Coast Veterans Health Care

System. Delivered to NCO 16, submitted by the Gulf Coast Veterans Health Care System.

2237 number: 520-25-1-076-0001

2. Nature and/or Description of the Action Being Processed:

This action will be awarded as a new contract and it is planned to be a firm-fixed price contract.

Getinge Sterilization equipment will be utilized by the facility in support of facility operations for the delivery of veteran patient care. Because of the technical and specialized nature of this equipment, the Gulf Coast Veterans Health Care System Healthcare Technology Management (HTM) team cannot service these items in house. Therefore, it is required that a vendor provides the support needed to maintain and fix the equipment. These machines will allow the facility to clean and sterilize devices used for medical procedures. The processes an instrument goes through depends on its use, material construction, and other factors. Typically, an instrument coming from the operating room arrives at the decontamination area to be manually cleaned, then placed in a large ultrasonic cleaner or sonic irrigator before being placed into a washer/disinfector. Next, the instrument would be transported to be prepared for sterilization. It will then be sterilized through one of many types of sterilization processes. Once sterilized, the instrument will either be sent back to a procedure room to be used again, or into sterile storage until it is needed again for a procedure. This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this Statement of Work. The

Government shall not exercise any supervision and/or control over contractor personnel (which includes contractor service providers, contractor representatives, and subcontractors employed with and/or being utilized by the prime contractor) during all active performance periods of the contract.

All contractor personnel shall be accountable solely to the Contractor, who in turn is responsible to the Government.

The estimated value of the contract is $420,891.12 and is being requested as a base+ 2 year contract, so 3 years in length. Estimated award date is 10/1/2024.

3. Description of Supplies/Services Required to Meet the Agency's Needs:

This is a non-personnel services requirement. The contractor shall provide all management, supervision, labor, transportation, tools, materials, parts, and other items necessary to perform work, execute services, and to successfully complete all deliverables as contained within this

Statement of Work. The contractor will be providing preventative maintenance, corrective maintenance, software patching, server maintenance, and provide clinical help desk support. They will also furnish, at no cost to the government, all the supplies needed to complete these tasks.

Effective Date: 02/01/2022 Page 1 of 4

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items

Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements

( ) Unusual and Compelling Urgency

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services

( ) International Agreement

( ) Authorized or Required by Statute

( ) National Security

( ) Public Interest

5. Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires.

the Use of the Authority Cited Above (applicability of authority):

Procuring Getinge is essential to the Government's requirements, thereby precluding consideration of a product manufactured by another company. Getinge is the only firm capable of providing the supplies and services described in Section Ill above without the Veteran's Health Administration experiencing unacceptable delays in fulfilling its requirements. The proprietary nature of the system will limit this service to the OEM unless OEM offers such services through a 3rd party at their discretion.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Getinge will have to allow other companies to sell their OEM parts and allow third party vendors to attend the OEM training for competition to increase. Contracting has sent out an intent to source and haven't received any offers that can work on the OEM equipment. The OEM has sent an email saying they are the only source to provided the PM services.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The anticipated cost is considered fair and based on analysis of the IGCE and GSA contract

36F797221D0237 pricing on GSA.

8. Description of the Market Research Conducted and the Results. or a Statement of the Reasons

Market Research Was Not Conducted:

Market Research was done by posted on SAM an intented source, with no other OEM authorized contractors available and search GSA with no results.

Effective Date: 02/01/2022 Page 2 of 4