Jaime_Arellano_email_2026-04-20.pdf
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- Attached to
- Annual Grants Program Coordinator
- Solicitation number
- 2026-Informal-0232
- Issued by
- Los Angeles County, Berkeley City, California
About this file
This file is an email correspondence from the City of Pasadena's Human Resources Department, specifically from Principal Human Resources Analyst Jaime Arellano, regarding a contract opportunity for the Annual Grants Program Coordinator position within the Cultural Affairs Division. The exchange documents Patricia Valencia's initial inquiry about proceeding with an informal bid solicitation for the Annual Grants Coordinator role. Arellano's emails clarify that her involvement is limited to projects involving the contracting out of bargaining unit work—positions currently held by union-represented city classifications. Valencia confirms that the Annual Grants Coordinator position has been performed by a contractor for many years and is not conducted by current city employees, thereby establishing that the work does not fall under bargaining unit restrictions and can proceed without further labor relations review.
The contract opportunity is for the Cultural Affair Division's Annual Grants Program Coordinator with a project budget of $19,500. The position requires the contractor to handle outreach, training, scheduling, and coordination of all grants program-related events and grant management activities. Prospective bidders must submit a one-page letter of interest and a summary of related experience, with minimum qualifications to be met as outlined in the solicitation. This position has historically been contracted out rather than performed in-house, and Valencia also references an additional upcoming project for an ArtNight Coordinator position that similarly has not been performed by city employees and would follow the same contracting procedures.
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Valencia, Patricia
From: Arellano, Jaime Sent: Monday, April 20, 2026 4:20 PM To: Valencia, Patricia Subject: RE: Annual Grants Coordinator
Follow Up Flag: Follow up Flag Status: Completed
Hi Patricia, I do not need to be contacted for any project unless you are looking to contract out bargaining unit work. Thank you.
Jaime Marie Arellano, IPMA-SCP Principal Human Resources Analyst City of Pasadena ∙ Human Resources Department ∙ Labor Relations and Class and Comp 100 N. Garfield Ave. ∙ Pasadena, CA 91101
(626) 744-7301 ∙ (626) 485-0494 cell jarellano@cityofpasadena.net
From: Valencia, Patricia <PValencia@cityofpasadena.net> Sent: Monday, April 20, 2026 2:01 PM To: Arellano, Jaime <jarellano@cityofpasadena.net> Subject: RE: Annual Grants Coordinator
Hello Jaime, No, this is not done by any city employee, it has been performed by a contractor for many years.
Does this mean I can proceed with the project?
I will also be entering another project for ArtNight Coordinator. At this time not performed by any city employee.
Will I need to contact you again for this project?
Regards, Patricia Valencia City of Pasadena │ Senior Office Assistant Planning Department│ Cultural Affairs Division 175 N. Garfield Av, Ca 91109
Office: 626.744.7062│ PValencia@cityofpasadena.net
From: Arellano, Jaime <jarellano@cityofpasadena.net> Sent: Monday, April 20, 2026 1:57 PM To: Valencia, Patricia <PValencia@cityofpasadena.net> Subject: RE: Annual Grants Coordinator
Hi Patricia, My contact information is there for those that are looking to contract out bargaining unit work. Is the work you are looking to contract out conducted by a current City classification that is Union represented? If so, which classification?
Thank you, Jaime Marie Arellano, IPMA-SCP Principal Human Resources Analyst City of Pasadena ∙ Human Resources Department ∙ Labor Relations and Class and Comp 100 N. Garfield Ave. ∙ Pasadena, CA 91101
(626) 744-7301 ∙ (626) 485-0494 cell jarellano@cityofpasadena.net
From: Valencia, Patricia <PValencia@cityofpasadena.net> Sent: Thursday, April 16, 2026 10:18 AM To: Arellano, Jaime <jarellano@cityofpasadena.net> Subject: Annual Grants Coordinator
Good morning, I started a project on OpenGov and it states that I should contact you before proceeding.
I was working on the Annual Grants Coordinator informal bid, I’m not sure what information you need. The FY 2025-2026 SOW/proposal for the current fiscal year coordinator is attached.
Please call me at your convenience if it is more convenient, 626-744-7062.
Regards, Patricia Valencia Senior Office Assistant, Cultural Affairs Division PH: (626) 744-7062 /PValencia@cityofpasadena.net
File details come from the government source that posted it. Updated .