Jail Showers RFP.pdf

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Request for Proposal

Clinton County Jail Shower Renovations

Issue Date: August 21, 2025

Proposals Due By: September 18, 2025

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Section 1

1.1 Statement of Purpose and General Instructions:

It is the intention of Clinton County Facility and Fleet Services (hereinafter shall be referred to as “the County”) to accept proposals for Jail Shower Renovations detailed in this proposal. Recipients of the Request for the Proposal (hereinafter shall be referred to as “Supplier”).

Supplier must analyze and respond to all sections of the RFP, from Section 2 through the appendices and attachments, and provide sufficient information to allow the County to evaluate the proposal. A written response is required. If the Supplier is unable to fulfill any section in the RFP please indicate on a separate piece of paper an explanation for the sections that are either non-compliant or not applicable.

Supplier must also furnish all information as requested and complete all forms according to the section instructions.

Any deviations or exceptions to the County’s requirements are to be clearly noted in the Supplier’s response. Incomplete proposals, or proposals which do not comply with the County’s stated requirements, may be eliminated from the purchase decision at the County’s discretion.

Customer shall incur no obligation or liability whatsoever to anyone by reason of issuance of the RFP or action by anyone relative thereto.

Supplier, by submitting its proposal, agrees that any costs incurred by the Supplier in responding to this RFP, or in support of activities associated with this RFP, are to be borne by Supplier and may not be billed to the County.

1.2 Notification of Intent to Bid

Each Supplier must submit their intent to bid.

Notification of intent to bid can be submitted in writing via email to: Kristie Helms

Email: helmsk@clinton-county.org Subject Line: Clinton County RFP Intent to Bid

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1.3 Supplier Inquiries and Clarifications

Each Supplier has an obligation to ask any questions and/or clarify any issue, which they do not fully understand or which may be interpreted in more than one way. The County will make every attempt to answer all questions from each Supplier.

Questions are to be submitted in writing via email to: Kristie Helms

Email: helmsk@clinton-county.org Subject Line: Clinton County RFP Question

Supplier has an obligation to explain and clarify any and all conditions imposed on or included in their responses to this RFP. Proposals may be modified after submission by withdrawal in writing and resubmission prior to the stated due date. Modifications offered in any other manner will not be considered.

1.4 Project Schedule

Proposals must be received no later than 3:00pm Eastern on September 18, 2025

All proposals must be mailed or delivered to:

100 E. State St. Suite 2100 St. Johns, MI 48879

Supplier shall submit one copy of all proposal documents in a sealed envelope.

The outside of the envelope shall be labeled “Clinton County Jail Shower Renovations”.

It will be the responsibility of the Supplier that the proposal submitted is received in a timely and proper manner.

A public bid opening will be held in the Clinton County Courthouse Boardroom at

Upon evaluation of the proposals, the County will notify the Suppliers who submit proposals as to the status of the County’s selection of a Supplier. The County reserves the right to accept, reject, or negotiate any or all bids, to waive or not waive informalities or irregularities in bids or bidding procedures and to accept any bid determined by the County to be in the best interest of the County, whether a bid is lowest or not. A final selection by the County is expected to be made no later than 9/25/2025.

mailto:wootenr@clinton-county.org

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1.5 Compliance of Proposal

Proposals must be signed as set forth in Attachment #4 “Supplier Authority Statement,” by a duly authorized representative of Supplier. An unsigned proposal may be rejected.

An agent of Supplier may sign a proposal only if that person is authorized to sign contracts on behalf of Supplier.

1.6 Review Criteria/Rejection of Proposals

Supplier understands that the County will review all proposals on a variety of factors including, but not limited to: quality, recommendations of staff and/or representatives reviewing the proposal, history of capability to provide similar services, price, and RFP terms and conditions. The County reserves the right to accept, reject, or negotiate any or all bids, to waive or not waive informalities or irregularities in bids or bidding procedures and to accept any bid determined by the County to be in the best interest of the County, whether a bid is lowest or not.

1.7 Product/Services Qualification

During the time the County is evaluating the proposals, Supplier(s) or its authorized representative should be prepared to demonstrate, at the County’s request, that the proposed objectives and requirements can be met or exceeded on all aspects of the proposed Service. The County reserves the right to request additional information, which may be deemed necessary to fairly compare proposals.

1.8 Disposition of Proposals

All information submitted in response to this RFP will become the property of the County. Proposals shall be retained by the County for official files as required.

Successful and unsuccessful Suppliers will be notified. The County is not obligated to detail any of the results of the evaluation.

1.9 Compliance with Law

All goods or equipment shall comply with all applicable Federal, State, and local laws relative thereto including all safety related items as required by the Federal Occupational Safety and Health Act (OSHA). The Supplier shall defend actions or claims brought and hold harmless the County from loss, cost or damage by reason of actual or alleged violations of Federal, State or local law in the design or manufacturing of equipment and/or material.

The supplier is responsible for applying for and obtaining the necessary permits to complete the scope of work outlined.

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1.10 Assignment of Contract

The selected Supplier shall not assign, convey, sublet or otherwise dispose of any contract resulting from this RFP, or right, title or interest in any form, without previous consent in writing from the County endorsed on or attached in the contract.

1.11 Default Provision

In case of default by the Supplier or contractor, the County of Clinton may procure the services from other sources and hold the Supplier or contractor responsible for any excess costs occasioned or incurred thereby.

1.12 Non-Collusion Affidavit, Non-Discrimination Clause and Hold Harmless Statement

All Suppliers are required to complete Attachments 1 through 5 and include the completed attachments in the proposal. The person signing the attachments must be an authorized party as required in Section 1.5.

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SECTION 2

SCOPE OF WORK

2.1 Base Bid

All work to be scheduled in conjunction with County Facilities representative on a phased approach completing two dorms in each phase. All phases to be complete by December 21, 2025.

Q Dorm Shower:

-Grind existing coatings to prepare for ramp and new coatings

- Build ramp using 1060 fast cure material / Slope to drain

- Apply epoxy material to floor and ramp and broadcast to rejection gravel colored flakes

- After cured apply polyaspartic topcoat

14 Additional Dorm Showers -Remove tile from floor and walls using small jackhammers

- Grind the walls and floor using hand tooling with vacuums attached

- After prepped use rapid repair mortar on failed areas on the floor

- Apply fast setting patch material on grout lines and all cracks in floor

- Apply fast setting primer to the walls

- Ramp and slope any drains as needed for proper drainage

- Apply urethane cement to the flooring areas

- Broadcast decorative flake into the wet material to rejection

- After cured scrape and detail knocking down any loose flake

- Apply a thickened epoxy coat on the walls

- Broadcast to rejection

- After cured apply a second broadcast to all areas

- After cured scrape and detail

- Apply two coats of fast setting polyaspartic topcoat to grout and finish the flake -County to have inmates moved from working area -County to remove any items or fixtures from wall prior to contractor arrival

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Supplier’s proposal shall be inclusive of all costs including Supplier provided supplies as detailed in the scope of work. Failure to provide this information may cause Supplier’s proposal to be eliminated from the decision.

3.4 Supplier Response

In addition to completion of the forms contained in this RFP, the Supplier’s response is to be returned in a format that follows the RFP section by section stating the Supplier is compliant, non-compliant or not applicable (N/A for sections in which compliance/non-compliance is not an appropriate response).

3.5 Sales Taxes

The County will provide tax exemption certificate/number to selected Supplier.

3.6 Required Performance and Payment Bonds

The supplier must provide Clinton County with performance and payment bonds for projects exceeding $50,000 (PA 213 of 1963). The supplier is responsible for the cost of the bonds.

3.3 Inclusive Unit Cost Information

Supplier shall indicate expiration date for pricing in any proposal submitted.

Expiration date shall not be less than 30 days from the proposal due date.

3.2 Proposal Expiration

Each proposal shall provide a clear, concise delineation of Supplier’s capabilities to satisfy the requirements of the RFP. Emphasis in each proposal shall be on completeness and clarity of content. In order to expedite the evaluation of proposals, it is mandatory that Supplier follow the instructions contained herein.

Failure to comply with any of the RFP mandatory requirements may subject the proposal to rejection. The mandatory submissions are not the sole requirements of the RFP. The County will be the final authority in determining the responsiveness of a proposal.

SECTION 3

Supplier Response and Unit Cost Information

3.1 Completeness of Proposal

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ATTACHMENT #1

Project Name: Clinton County Jail Shower Rennovations

Proposals should include the following information:

1. Name, address, and a brief history of the firm.

2. Name, email, and telephone number of authorized individuals from your firm.

3. Detailed cost quotation for Base Bid Scope.

4. Completed Supplier Authority Statement. (Attachment #4)

5. Completed Certifications and Assurances form. (Attachment #5)

6. You are invited to include a maximum of one (1) page of information not included above, if you feel it may be useful and applicable to this RFP.

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ATTACHMENT # 2

Tentative RFP Timeline

The following schedule has been established for the Clinton County Jail Shower Rennovations RFP process. Dates are subject to change at the sole discretion of the County.

– August, 21, 2025 - Release RFP

– September 4, 2025 -Pre-bid meeting – 1pm

– September 15, 2025- Intent to Bid Notification due by 5PM

– September 18, 2025 - Proposals due by 3PM

– September 18, 2025 -Public Bid Opening at 3PM

– September 25, 2025 - Final Decision and Award

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ATTACHMENT # 3

COST LIST

Item Cost Base Bid

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Attachment #4

SUPPLIER AUTHORITY STATEMENT

The Supplier represents and certifies as part of the proposal that he/she is authorized to act as an agent for the company responsible for this proposal. The cost stated in this proposal were arrived at independently, without consultation, communication or agreement with any other Supplier, or with any competitor for the purpose of restricting completion.

Signature of Approving Authority

Signature Title

Printed name

Date

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Attachment #5

CERTIFICATIONS AND ASSURANCES

Company Name:

The Supplier makes the following statement of assurances as a required element of the bid to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent to the award or continuation of the related contract(s):

1. The prices and/or data have been determined independently, without consultation, communication, or agreement with other bidders for the purpose of restricting competition. However, Supplier may freely join with other persons or organizations for the purpose of presenting a single bid.

2. The attached bid is a firm offer for a period of one hundred eighty (180) days from the proposal due date, and it may be accepted by Clinton County without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the one hundred eighty (180) day period.

3. Supplier understands that Clinton County will not reimburse Supplier for any costs incurred in the preparation of this bid. All bids become the property of Clinton County, and Supplier claims no proprietary right to the ideas, writings, items, or samples, unless so stated in this bid.

4. Unless otherwise required by law, the prices and/or cost data which have been submitted have not been knowingly disclosed by the bidder and will not knowingly be disclosed by him/her prior to bid opening, either directly or indirectly to any other bidder or to any competitor.

5. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit a bid for the purpose of restricting competition.

6. Supplier agrees that submission of the attached bid constitutes acceptance of the solicitation contents.

7. Supplier acknowledges communication of any kind regarding the RFP directed to parties other than the identified contact person may result in disqualification of Supplier’s proposal.

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8. Supplier warrants that no conflict of interest knowingly exists for any member of the project team that contributed to this bid or prospective contract.

9. Supplier shall procure and maintain Workers’ Compensation Insurance, including Employer’s Liability Coverage, in accordance with all applicable statutes of the State of Michigan during the duration of this prospective contract.

10. Supplier shall procure and maintain Professional Liability Insurance (errors and omissions) shall be maintained during the life of this contract with limits of liability of not less than $1,000,000 per claim.

11. Supplier shall procure and maintain Comprehensive General Liability Insurance on an “Occurrence Basis” with limits of liability not less than $1,000,000 per occurrence and/or aggregate combined single limit. Coverage shall include the following: a) Contractual Liability; b) products and completed operations; c) Independent Contractors Coverage; d) Broad Form General Liability Endorsement or Equivalent.

12. Supplier shall procure Additional Insured Commercial General Liability Insurance, as described above, shall include an endorsement stating the following shall be “Additional Insureds”. The County of Clinton, all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and board members, including employees and volunteers thereof.

13. Cancellation Notice- All insurances described above shall include an endorsement stating the following: “It is understood and agreed that thirty (30) days advanced written notice of cancellations, non-renewal, reduction and/or material change shall be sent to Clinton County Administrative Services, Attention Craig Longnecker, 100 E State Street Suite 2100, St. Johns, MI 48879”

14. Supplier shall provide to the County of Clinton at the time the contracts are returned by it for execution, two (2) copies of certificates of insurance for each of the polices mentioned above. If so requested, certified copies of all policies will be furnished.

15. Supplier shall, as required by law, and/or the Equal Opportunity Employment and Non- Discrimination Policy of Clinton County, shall not discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions or privilege of employment, or a matter directly or indirectly related to employment because of race, color, religion, sex, sexual orientation, gender identity, 14 | P a g e national origin, disability, height, weight, marital status, age or political affiliation (except where age, sex or lack of disability constitutes a bona fide occupational qualification.) The Supplier shall adhere to all applicable Federal, State and local laws, ordinances, rules and regulations prohibiting discrimination, including, but not limited to, the following:

• The Elliott-Larsen Civil Rights Act, 1976 PA 453, as amended.

• The Persons with Disabilities Civil Rights Act, 1976 PA 220, as amended.

• Section 504 of the Federal Rehabilitation Act of 1973, P.L. 93-112, 8

• Stat. 394, as amended, and regulations promulgated there under.

• The Americans with Disabilities Act of 1990, P.L. 101-336, 104 Stat 328

(42 USCA §12101 et seq), as amended, and regulations promulgated there under.

Breach of this section shall be regarded as a material breach of the agreement.

16. The Supplier who is selected shall, at its own expense, protect, defend, indemnify, save and hold harmless the County of Clinton and its elected and appointed officers, employees, servants and agents from all claims, damages, lawsuits, costs and expenses including, but not limited to, all costs from administrative proceedings, court costs and attorney fees that the County of Clinton and its elected and appointed officers, employees, servants and agents may incur as a result of the acts, omissions or negligence of the Supplier or its employees, servants, agents or subcontractors that may arise out of the agreement. The Supplier’s indemnification responsibility under this section shall include the sum of damages, costs and expenses which are in excess of the sum of damages, costs and expenses which are paid out in behalf of or reimbursed to the County, its officers, employees, servants and agents by the insurance coverage obtained and/or maintained by the Supplier.

17. The Supplier who is selected shall be an independent contractor. The employees, servants and agents of the Supplier shall not be deemed to be and shall not hold themselves out as employees, servants, or agents of the County and shall not be entitled to any fringe benefits received by the County’s personnel, such as, but not limited to, health and accident insurance, life insurance, longevity or paid sick or vacation leave. The Supplier shall be responsible for paying all compensation to its personnel for services they have performed under this Contract and for withholding and payment of all applicable taxes to the proper Federal, State and local governments.

18. The Respondent must certify to the County that neither it nor any of its successors, parent companies, subsidiaries, or companies under common ownership or control of the Contractor, are an “Iran linked business” engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, within the meaning of the Iran Economic Sanctions Act, Michigan Public Act 517 of 2012 (MCL 129.311 et seq.).

The Respondent shall not become an “Iran linked business” during the term of the contract. NOTE: IF A PERSON OR ENTITY FALSELY CERTIFIES THAT IT IS NOT AN IRAN

LINKED BUSINESS AS DEFINED BY PUBLIC ACT 517 OF 2012, IT WILL BE RESPONSIBLE

FOR CIVIL PENALTIES OF NOT MORE THAN $250,000.00 OR TWO TIMES THE

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AMOUNT OF THE CONTRACT FOR WHICH THE FALSE CERTIFICATION WAS MADE,

WHICHEVER IS GREATER, PLUS COSTS OF INVESTIGATION AND REASONABLE

ATTORNEY FEES INCURRED, AS MORE FULLY SET FORTH IN SECTION 5 OF ACT NO.

517, PUBLIC ACTS OF 2012.

19. The Customer reserves the right to accept or reject any or all proposals, and also the right to waive any formal defects in proposals when deemed in the best interest of the Customer. The Customer reserves the right to accept a proposal higher in price than the lowest proposal and to negotiate with any respondent concerning matters which the Customer determines require clarification or changes not in conformity with the specific requirements set forth herein.

Signature of Approving Authority

Signature Title

Printed name

Date