Jail Roof RFP 10_2026.docx

Mitchell County Board of Commissioners Jail Roof Replacement RFP

Request for Proposal — RFP #2026-001 Jail Roof Replacement Mitchell County Board of Commissioners 5201 Hwy 19 South Camilla, Ga. 31730

Table of Contents

1 General Information

1.1 Statement of Purpose

1.2 Background

1.3 Scope of Work

2 Contract Terms & Conditions 3 Proposal Requirements

3.1 Company Overview

3.2 Specifications

3.3 Organizational Development

3.4 References

4 Evaluation & Awards Timeline 5 Contacts

5.1 Inquiries & Responses

5.2 Submissions

General Information: RFP for Jail Roofing Replacement

1.1 Statement of Purpose

The Mitchell County Board of Commissioners is seeking proposals from qualified contractors for the purpose of removing and replacing roofing on a flat roof at the jail.

The successful bidder will be expected to provide a high-quality roofing to meet the specifications set forth by the owner

1.2 Background

Mitchell County Board of Commissioners is a local government that provides governmental services to the citizens of Mitchell County.

1.3 Scope of Work

The contractor will be responsible for providing all labor, materials and management to remove and replace the roofing to the specifications outlined. The contractor will also be bonded and insured. The contractor has to be licensed in the State of Georgia.

2 Contract Terms & Conditions This document is a request for proposal and not an offer to purchase. Nothing contained in this RFP creates a contractual relationship between Mitchell County Board of Commissioners and any contractor. Mitchell County Board of Commissioners makes no commitment in or by virtue of this RFP to purchase products or services from any contractor. Such commitment may be made only in and through a properly executed agreement.

3. Proposal Requirements

To be considered, respondents to this RFP must submit a timely, written proposal that fully address all questions and requirements.

It must include the following components:

Executive Summary: Provide a general overview of your proposal and how your company’s approach is best suited to the needs of the Mitchell County Board of Commissioners.

3.1 Company Overview

· Describe your company history, mission and core values including years in business.

· Provide a detailed overview of the resources that will be deployed to successfully construct the building for the Mitchell County Board of Commissioners.

· Site Visits are available upon request

3.2 Specifications

· Provide a description of your proposed removal and replacement of the roofing materials.

· The area is approximately 12,000 Sq Ft with multiple layers of old roofing materials.

· Work consists of removing multiple layers of old roofing systems down to the concrete deck.

· Removal of the existing drip edge around the entire perimeter.

· Install a full 1/8” tapered ISO system to ensure proper water flow and drainage to the roofs perimeters.

· Fully adhere white 50 MIL Dura-Last Duro-Tuff PVC Single ply membrane or equivalent throughout the entire roof surface.

· Installs curbs around all A/C units and penetrations.

· Install new Dura-Last Boots or equivalent around all pipe penetrations.

· Terminate around all edges with the termination bar into existing gutters.

· Must provide a 20-year warranty or greater No Dollar Limit (NDL) from manufacture covering material and labor.

· Must meet all applicable building codes.

3.3 References:

Provide 3 references of buildings / jobs. These references should include type of roofing and size.

4. Evaluation & Awards Timeline

· RFP Issue Date….. 10/28/2026

· Questions Submitted By…. 11/3/2026

· Site Visit Request By 11/5/2026

· Proposals Due… 11/12/2026

· Review of Submittals… 11/16/2026

· Notice of Award… 12/8/2026

Contacts

5.1 Inquiries & Responses

All questions must be submitted to Gary Rice via email at grice@mitchellcountyga.net or phone at 229-336-2000.

5.2 Submissions

Submit two (2) hard copies of the proposal to Mitchell County Board of Commissioners, Attn: Gary Rice, 5201 Hwy 19 South, Camilla, Ga. 31730. Submissions received after 5:00 PM on November 12th, 2026 will not be considered.