JACKSON-SC-23-002 Washer and Dryer PWS.pdf

PERFORMANCE WORK STATEMENT

Maintenance and Repair of Clothes Washer & Dryer

01 April 2023 – 31 Mar 2028

Directorate of Public Works Fort Jacksons, SC

Table of Contents

PART 1 – General Information

PART 2 – Definitions and Acronyms

PART 3 – Government Furnished Property, Equipment, and Services

PART 4 – Contractor Furnished Items and Services

PART 5 – Specific Tasks

PART 6 – Applicable Publications

PART 7 – Attachment/Technical Exhibit Listing

TECHNICAL EXHIBIT 1 Performance Requirements Summary

TECHNICAL EXHIBIT 2 Deliverables Schedule

TECHNICAL EXHIBIT 3

TECHNICAL EXHIBIT 4 Fort Jackson Vetting Policy

Fort Jackson Contractor Vetting Policy Enclosure 1

Fort Jackson Contractor Vetting Policy Enclosure 2

Fort Jackson Contractor Vetting Policy Enclosure 3

Fort Jackson Contractor Vetting Policy Enclosure 4

PERFORMANCE WORK STATEMENT (PWS)

Maintenance and Repair of

Clothes Washer & Dryer

Fort Jackson, Columbia SC

Part 1

GENERALINFORMATION

1. GENERAL: This is a non-personal services contract to provide maintenance and repair of clothes washers and dryers on Fort Jackson in South Carolina. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform maintenance and repair of clothes washers and dryers on the installation, as defined in this Performance Work Statement (PWS) except for those items specified as

Government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: Fort Jackson is the largest and most active Initial Entry Training Center in the

U.S. Army, training over 50 percent of all soldiers and nearly 60 percent of women entering the army each year. The Fort Jackson’s primary mission is providing the Army with highly trained, disciplined, motivated and physically fit warriors who espouse the Army’s core values and are focused on teamwork. During the course of training, soldiers are conducting field exercises in the

Garrison area, various ranges and remote locations around the installation. Soldiers are required to maintain a professional look at all times by keeping their uniforms cleaned. Government-owned clothes washers and dryers are in place post-wide for use by transient, trainee, and permanent party soldiers. The purpose of this contract is to maintain this inventory of washers and dryers for continued use by those soldiers.

1.3 Objectives:

• The contractor shall maintain the existing inventory of washers and dryers at a fully functional status.

• The contractor shall install and/or connect new washers and dryers to a fully functional status.

• The contractor shall remove and replace non-repairable washers and dryers.

1.4 Scope: Clothes washer and dryer maintenance and repair. Services include preventive and repair maintenance of washers and dryers, to include exhaust vents and manifolds, installation and connection of new washers and dryers to utilities, and removal and replacement of non-repairable machines. The contractor shall accomplish all work necessary to maintain a fully functional washer and dryer inventory. Current location of the washer & dryers are listed in Technical Exhibit TE-3.

1.5 Period of Performance: The period of performance shall consist of a 30-day phase- in period, one (1) Base Year of 12 months and four (4) 12-month options years. Period of Performance reads as follows:

Base Year

Option Year I

Option Year II

Option Year III

Option Year IV

Six month Option to extend services in accordance with 52.217-8

1.6 General Information:

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. The Contractor’s Quality Control Program (QCP) is the means by which it assures all performed work complies with the requirement of the contract. Within 30 days after contract award, three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the QCP system.

1.6.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays:

New Year’s Day Juneteenth

Martin Luther King Jr.’s Birthday Columbus Day

President Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Labor Day

1.6.4 Hours of Operation: The Contractor is responsible for conducting business between the hours of 0730 and 1600 Monday thru Friday, (emergencies exempt) and on Federal holidays. The contractor will not be required to work when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Any deviation from this schedule shall be submitted for approval to the KO and COR, then coordinated with the Directorate of Public Works (DPW) Contract Management Branch, Building 2562 prior to any out of scope work being initiated. The Contractor shall correct any defective work at no cost to the Government. The Contractor shall perform all work required to complete service requests covered by this contract within times allowed after receipt of the service request. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at various locations on Fort Jackson.

1.6.6 Type of Contract: The Government will award a firm fixed price Indefinite Delivery

Indefinite Quantity contract.

1.6.7 Security Requirements:

1.6.7.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of ensuring all key(s)/ key cards issued to the Contractor by the Government are not lost or misplaced, and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the

Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to secured areas. The

Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the

Contracting Officer. In the event a key is lost, the total cost for the replacement key is subject for recoupment from the Government.

In the event keys other than master keys are lost or duplicated, the Contractor shall upon the direction of the Contracting Officer, re-key or replace the affected lock(s); however, the Government at its option may replace the affected lock(s) or perform re- keying. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost for the replacement key is subject for recoupment from the Government.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by

Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting

Officer. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know the combinations. These procedures shall be included in the Contractor’s Quality Control

Plan.

1.6.8 AT/OPSEC Requirements:

1.6.8.1 Annual Antiterrorism (AT) Level 1 training: This provision/contract text is for contractor employees with an area of performance within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 15 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. Antiterrorism Level I Training now resides on Joint Knowledge Online

(JKO), and can be reached via the following site: https://jkodirect.jten.mil/.

1.6.8.2 Access and General Protection/Security Policy and Procedures: The Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by

Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation

Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by Department of

Defense (DOD), Head Quarters Department of Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection

Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.6.8.3 iWATCH Training: This standard language is for contractor employees with an area of performance within an Army controlled installation, facility or area. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within fifteen (15) calendar days of contract award and within fifteen (15) calendar days of new employees commencing performance with the results reported to the COR NLT fifteen (15) calendar days after contract award.

1.6.8.4 OPSEC Training: Per AR 530-1, Operations Security, contractor employees must complete Level I OPSEC training within 30 calendar days after start of contract; new contractor employees will complete training within 30 days after reporting for duty. This is an annual requirement – all contractor employees must complete annual OPSEC awareness training.

Training can be accessed on line the following link; https://jkodirect.jten.mil/ you will need to enroll in course number EUC-ECJ6-110-N-LB; You may use your CAC card if you have one to sign in or you will need to register and create a password.

1.6.8.5 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting

Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the

Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Safety: The contractor shall safeguard and maintain all Government and contractor property, as well as provide for the safety and well-being of personnel employed under this contract. The contractor shall comply with AR 385-10, The Army Safety Program.

1.6.9.1 Safety Plan: The contractor shall develop and implement a safety program for its employees. The plan shall include an analysis of the significant hazards to life, limb and property inherent in contract work performance and a plan for controlling these hazards. Plan shall comply with pertinent provisions of U.S. Army Corps of Engineers (USACE) Safety and Health

Requirements Manual, EM 385-1-1 requirements and FAR 52-236-13. The safety plan shall be forwarded to the Contracting Office for review/approval by the Installation Safety Office within 10 calendar days of commencement of contract. The contractor shall provide and maintain work environments and procedures which will comply with the standards issued by the Secretary of

Labor at 29 CFR Part 1926 and 29 CFR Part 1910. The contractor shall also submit a Job Hazard

Analysis (JHA) to the Contracting Office for review and acceptance within 10 calendar days of commencement of contract.

1.6.9.2 Occupational Safety and Health (OSHA): The contractor shall comply the OSHA standards and all pertinent provisions of 29 CFR Part 1910, Part 1917.152, Part 1915.501-509 and part 1926; Federal and State environmental regulation; DoD and DA regulations and instruction, AR 385-10; and the USACE Safety and Health Requirements Manual (EM 385-1-1). The contractor shall establish Medical surveillance, industrial hygiene, and individual protective equipment programs sufficient to meet requirements delineated in OSHA standards.

1.6.10 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration The

COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the

Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the

COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The

COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The contractor shall provide a program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The program manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The program manager or alternate shall be available between 7:30 a.m. to 4:15 p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. List of Program Manager and Alternate shall be provided within 10 days of contract award. Qualifications for all key personnel are listed below:

Must be able to read, speak and understand English.

Must be able to fully understand the recurring and technical requirements of the work.

1.6.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.13 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government.

These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.14 Organizational Conflict of Interest: Contractor and sub-contractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5.

The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.15. Standards of Conduct. The Contractor shall maintain satisfactory standards of employee competency and conduct, and for taking disciplinary actions against Contractor personnel as necessary. The Contractor shall remove from the job site any Contractor employee found under the influence of alcohol, illegal drugs, or any other incapacitating agent during the tour of duty. The

Contractor shall remove any employee whose conduct or appearance debases or discredits Fort

Jackson or the United States Government. The Government reserves the right to require removal from the job site of any Contractor employee who endangers persons or property, whose continued employment is inconsistent with the interests of military security, or whose presence deters the accomplishment of required services. In such cases, the COR will advise the Contractor of the reason for requesting an employee's removal, or withdrawal of his authorization to enter the installation. The

Government’s exercise of its right to grant and revoke access by particular individual(s) to its facilities will not constitute a breach or change to this PWS; regardless of whether said individual(s) is employed by the Contractor, and regardless of whether said individual(s) is thereby precluded from performing work under the PWS.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITION AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered, but may include non- manufactured things such as meeting minutes or reports.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Uneconomically Repairable. Equipment covered in this contract is uneconomically repairable when the cost of repairs exceeds the fair market value of the equipment.

2.1.8. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.9. Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. Quality Assurance Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.11. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12. Cost of Repairs. The cost of repairs consists of reasonably priced required parts and materials, labor costs in accordance with the contact wage schedule and administrative overhead.

2.1.13. Sub-contractor. One that enters into a contract with a prime Contractor. The

Government does not have privet of contract with the sub-contractor.

2.1.14. Fair Market Value. The fair market value of equipment covered under this contract is the new list price less depreciation.

2.1.15. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.16. Work Week. Monday through Friday, unless specified otherwise.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CMB Contract Management Branch

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

DPW Directorate of Public Works

FAR Federal Acquisition Regulation

FPCON Force Protection Condition

HIPAA Health Insurance Portability and Accountability Act of 1996

HQDA Head Quarters Department of the Army

IAT Information Assurance Technician

IAW In Accordance With

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

OPSEC Operational Security

OSHA Occupational Safety and Health Administration

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PSUS Palmetto States Utilities Services

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

SC DHEC South Carolina Department of Health and Environmental Control

SC DOT South Carolina Department of Transportation

SOP Standard Operating Procedures

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: Not Applicable

3.2 Facilities: The Government will make available the real property for the Contractor to locate a non- permanent facility for his base or operation facilities at the Ivy Road Contractor site. The

Government will also provide space at building 3220 bay E to store parts for washers & dryers.

3.3 Utilities: The Government will make available, upon request, gas, electricity, sewer, and water for the Contractors Base of Operations. The Contractor shall be responsible for running all utilities from the closest available point to his Base of Operation to include making all connections to the utilities. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment. The contractor will install meters on utilities and reimburse the Government on a monthly basis for consumption of utilities.

3.4 Equipment: The Government will furnish all washer and dryer machines as well as the power source required to operate machines. All additional materials, including cables, hoses, vents, and piping shall be provided by the contractor.

3.5 Security and Fire Protection: The Directorate of Emergency Services is the POC for these services on Fort Jackson. These services will be provided for the Contractor at the Contractor’s Yard on Ivey Road

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall provide vehicles in sufficient quantity and type to accomplish all services at locations specified in the contract. Each Contractor vehicle shall have the name of the

Contractor neatly and clearly exhibited on each side of the vehicle. All vehicles shall be maintained in satisfactory mechanical condition and shall present a clean and neat appearance. All vehicles shall be registered and licensed IAW SCDOT. The Contractor shall provide equipment and perform all operations IAW SCDHEC approved methods and procedures. The Contractor shall furnish the make, model, year, description and number of vehicles proposed to accomplish the work stated in the contract. The Contracting Officer may request inspection and verification of operator or vehicle license and registration at any time during the tenure of the contract. The Contractor shall submit a

Technical Exhibit to the COR on a quarterly basis or as requested by the Contracting Officer.

4.2 Equipment: The Contractor shall provide the type and quality of equipment necessary for the repairs of clothes washers and dryers required by this contract according to the conditions set forth in these specifications and to the satisfaction of the Contracting Officer. All equipment shall be properly maintained according to the manufacturer’s recommendations and the safety regulations specified below.

4.3 Communication Equipment: The Contractor shall provide communication equipment as necessary to perform the services of this contract. This includes mobile phones or radios for communication with employees, and telephone answering machine, if Contractor chooses (recording devices are prohibited). Vehicle mounted radio equipment shall conform to all applicable Federal regulations and standards.

4.4 Administrative Supplies: The Contractor shall provide all needed supplies, equipment and furnishings. The reproduction of forms shall be accomplished at the Contractor’s expense.

4.5 Fuels: The Contractor shall provide all fuels, flares, and safety equipment required for the operation of equipment and vehicles in conformance with installation fire regulations, South Carolina Department of Transportation (SCDOT) and Occupation Safety and Health Administration (OSHA).

All vehicles shall be equipped with fire extinguishers that are maintained in good working order.

4.6 Material/Components: The Contractor shall provide all materials and components to facilitate repairs. Materials shall be of the design, size, and type as approved.

4.7 Contractor’s Base of Operation: The Contractor shall have the option of providing structure(s) for the management operations and storage of flammable material. Contracting Officer Approval of these structures shall be obtained prior to delivery to the site. These structures shall be equipped with locking devices and the storage building for flammable material shall be located a minimum of fifty feet from any other structure. Flammable storage buildings will be inspected and approved by the Post Fire

Department. The Contractor is responsible for the clearing of site work area, grading, permits, utility connections, and all other work required for erecting of buildings located on-site.

4.8 Utility Meters: The Contractor shall provide and install utility meters for consumption readings for gas, water, sewer and electrical utilities at base of operations as necessary. All work shall comply with the International Building Code, dated 2003. Upon completion or termination of the contract all utility lines shall become the property of the Government.

4.9 Space Appearance: The Contractor shall maintain the assigned site and Contractor facilities in a manner consistent with the appearance of the Installation. The Contractor shall maintain an orderly clean area both inside and outside of its facilities. The Contractor shall have all property and equipment removed from the site within five (5) days after completion or termination of contract.

4.10 Security: The Contractor is responsible for the protection of its property, equipment, and vehicles. In the event of a break-ins, theft, or disturbance, the Contractor shall immediately notify the

Provost Marshall, assist in the investigation. The COR and KO will also be notified.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Basic Services: The contractor shall provide services for the repair and maintenance of clothes washers and dryers on Fort Jackson, including all general and specialized equipment, parts, supplies, and clothing required to perform these services.

5.1.2 Workmanship: All work under this contract shall conform to the standards of these specifications. Work not meeting these specifications shall be corrected by the Contractor at no additional cost to the Government.

5.2. Schedule of Work: The Contracting Officer or his representative will provide the Contractor with a Schedule of Work showing type of equipment and location by 8:30 a.m. each Monday thru

Friday at a designated location. The Contractor shall report to the Contracting Officer or his representative each Friday by 8:00 a.m. for orders to correct any defective work from the preceding week. All work shall be accomplished during normal duty hours, 0730 to 1600, Monday through

Friday. Deviations from this schedule shall be coordinated with the Contracting Officer. The

Contractor shall perform all work required to complete service order repairs to equipment covered by this contract within times allowed after receipt of the Service Order. The time allowed shall exclude Saturday, Sunday and federal holidays. Completion of work shall include coordination with and completion of the certification by the using unit representative. The Contractor at his option may perform any preventative maintenance he deems necessary to reduce service calls or costly repairs.

Preventative maintenance shall be scheduled by the Contractor and this schedule shall be coordinated with the using unit and Contracting Officer or COR.

5.2.1 Non-routine Maintenance: The contractor shall perform repairs to washer and dryer machines based on service orders provided by the Contracting Officer or his representative. The contractor shall accomplish repairs within 48 hours of receipt of the service order from the

Contracting Officer (COR) or designated representative. If not provide the COR with a detailed report for the reason repairs could not be completed. Example- waiting parts etc. The contractor shall re-perform defective work with 24 hours of notice of the defect by the Contracting Officer or COR.

The Contractor shall accomplish all repairs in an orderly and efficient manner. Repairs shall be made in the order designated by the Contracting Officer or designated representative. The following areas of non-routine maintenance shall be accomplished by the Contractor based on his daily schedule of work.

5.2.2 Routine Maintenance: The contractor shall perform routine maintenance to repair washer and dryer machines to a fully functional condition.

Maintenance for the washers consists of, but is not limited to, repairs, and/or replacement of transmissions, pumps, bearings, hubs, seals, hoses and door switches. Service, repairs and replacement in accordance with the manufacturer’s guidelines. Contractor shall provide the following services and or inspections, i.e. ensure that the timer and cycle is operational, there is no leakage, check unusual noises, doors are on hinges properly, console is intact, missing knobs are replaced, check serviceability of belts, and washer is level. Contractor shall perform the above services and inspections each time a service order is issued.

Maintenance for the dryer consists of, but is not limited to, repairs or replacement of duct hoses, lint screens, motors, belts, heat elements, tumbler, and/or service in accordance with the manufacturer’s guidelines. Contractor shall provide the following services and or inspections, i.e. ensure timer is operational, check that machine heats and tumbles, remove lint, check serviceability of belts, doors are on hinges properly, check that lint screen is intact or serviceable, replace missing knobs, ensure vent hose is serviceable or replaced if missing or damaged, replace and tighten clamps, and dryer is level. Contractor shall perform the above services and inspections each time a service order is issued.

Cleaning Dryer Vents: The contractor shall clean dryer vents of debris, from machine to effluent, or where vent discharges to the atmosphere.

5.2.3 Work Coordination: The contractor shall coordinate the repair of washers and dryers with the individual using-unit representative. The using-unit representative will normally be the Facility Manager or the Non-Commissioned Officer (NCO) in charge. The using-unit representative will make the

Contractor aware of any unusual symptoms of the problem appliance. Should repair of the appliance prove to be uneconomical to repair, the appliance shall be handled in accordance with paragraph 5.2.4.

5.2.4 Replacement Appliances: The Contractor shall, when identifying uneconomically repairable appliances, mark the appliance non-repairable [See 2.18-2.21 for definitions]. He shall then notify the COR for a determination. If the COR determines a replacement machine is required, the

Contractor shall obtain a DD 1348-1 form Electronic Turn in Document (ETID) from Furniture

Management Branch at building 1558 and schedule an appointment for turn-in of the appliance at the

Installation DRMO at building 1902. The Contractor shall then pick up the replacement washer or dryer from Furniture Management Branch to deliver and install the new machine in the facility. The

Contractor shall furnish all hoses, connections and other parts necessary for installation. The COR may make a determination on whether to repair or replace an appliance based on the government’s interest.

5.2.5 Installing or Removing of Appliances: The Contractor shall install Government-furnished washer or dryers per manufacturer’s recommendations. The Contractor shall furnish all hoses, connections, and other parts necessary for installation of each washer and dryer. Contractor on request will remove appliances from buildings that may no longer be in use. These appliances once serviced and determined to be in good working condition be returned to Furniture Management

Branch, building 1558 stock. All other appliances will be turn into DRMO, building 1902.

5.2.6 Scheduled Preventative Maintenance: The contractor shall perform a preventive maintenance (PM) and repair activity as described by the equipment manufacturer. The PM shall be performed quarterly during a 12 month period for each washer and dryer listed in TE-3 and shall cover all operational, services, checks and life cycle component replacement. The machines shall be cleaned and all hoses shall be inspected for integrity. All findings during cleaning and inspection shall be corrected. The PM schedule shall be proposed by building. The schedule shall be provided within 10 days of notice-to-proceed in electronic and hard copy. The contractor shall use commercial, off-the-shelf software such as MS OFFICE. The contractor shall provide a monthly listing of Preventive Maintenance performed to the contract inspector. The contractor's daily reports shall have the PM work performed to include serial numbers of equipment.

5.2.7 Test: Upon completion of repair or installation, the appliance shall be run through a complete operation cycle to assure it is functioning properly. Upon completion of test, the Contractor shall request signature from the Facility Manager or unit representative that the appliance is functioning properly.

5.2.8 Progress Reports: The Contractor is responsible to report progress to Contract Management

Branch on a routine basis.

Weekly Reports: The Contractor shall provide, to the Contract Officer’s Representative by 0800 each

Monday a list of all work performed on the previous week.

Preventative Maintenance Reports: The contractor shall provide a Preventative Maintenance Report to the Contracting Officer’s Representative, within 5 days after completion of preventative maintenance in a building. This report shall include all items repaired or replaced, unit cost, hours expended, date of service and contract employee number and name.

Bi-annual Reports: The Contractor shall provide a mid-year and end-of-year report to the Contracting

Officer or his representative, detailing the work completed during the previous six months. Data shall include monthly numbers for the following items.

Machines serviced non-routinely, Machines on which preventative maintenance was performed, Machines installed, removed, or replaced, Dryer vents cleaned, repaired or replaced, and Machines non-operational and waiting parts.

5.3. Environmental and Hazardous Materials Handling.

5.3.1 Ft. Jackson is subject to EPCRA reporting requirements. Therefore, any hazardous substance brought on the post must be identified and properly characterized to ensure they are tracked for reporting purposes.

5.3.2 The contractor shall provide a means to supply and transport hazardous materials (HAZMAT) in support of HAZMART operations. The contractor shall store, control, maintain, transport, and sustain HAZMAT operations IAW regulatory requirements.

5.3.3 Any hazardous materials furnished under this contract shall comply with applicable OSHA laws and regulations. (See Clause 52.223-3- Hazardous Material Identification and Material Safety Data and 252.223-7001 - Hazard Warning Labels elsewhere in this solicitation.)

5.3.3.1 The Contractor shall provide copies of MSDS data sheets for all products to the COR.

5.3.4 The Contractor and Contractor representative shall handle, transport, store, and dispose of all waste materials generated by any work performed under this contract in accordance with all applicable

Federal, State, Local, or Installation laws, ordinances, regulations, court orders, or other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October

1978; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air

Act as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15

U.S.C. Sec 2601, ET SEQ); the Solid Waste Disposal Act, as amended (16 U.S.C. Sec 469, ET SEQ);

Emergency Planning and Community Right-to-Know Act (42 U.S.C. 11011, ET.SEC.). In case of a conflict among these laws and regulations, the most stringent law or regulation shall apply. Any

Hazardous Wastes requiring a manifest must be turned in to the DPW-Classification Unit for proper disposition. Should the Government be held liable for any noncompliance, neglect or improper actions resulting from the Contractor or the Contractor’s representative removal or disposal of hazardous waste, the Contractor shall reimburse the Government for all such liability. The Contractor is absolved of any liability for prior contamination of the site should it be identified.

5.3.5 The U.S. Environmental Protection Agency website

(http://www.epa.gov/wastes/conserve/tools/cpg/about.htm) has the latest product list and specific recycled content requirements for each product.

5.3.6 The contractor must be compliant with the Fort Jackson Spill Prevention Control and

Countermeasures Plan (SPCCP).

5.3.7 The Contractor is responsible for hazardous substance spill prevention, training, clean up, and reporting, and must comply with the Fort Jackson Spill Response Plan (page l5 of the HSMP). The Fort

Jackson Hazardous Substance Management Plan (HSMP), dated January 2011, may be used for guidance. The HSMP is located at http://wwwjackson.army.miVsites/garrisorVdocs/442. For additional information contact Environmental Office at 803-75l-4231.

5.3.8 In the event of fuel or potentially hazardous material spillage by the Contractor and/or the

Contractor’s representative, the Contractor shall be responsible for its containment, clean up, and related disposal costs. The Contractor shall immediately notify the Fire/Emergency services dispatcher and take appropriate actions to correct and prevent future occurrences. The Contractor shall have sufficient spill supplies available on-site to contain any spillage. If any federal, state, or local agency assesses any monetary fines, penalties, or assessments related to the Contractor and/or the Contractor’s representative handling, release, storage, generation, or disposal of hazardous materials, toxic substances or any other regulated substance the Contractor shall indemnify and hold harmless the Government its agents, and employees from every claim or liability, including attorney fees and court costs.

5.3.8 Fort Jackson has implemented a Sustainability Management System (SMS) to proactively deal with environmental impacts of its processes, activities, and services while supporting mission requirements and building community relationships. All persons working on, for, or on behalf of Fort

Jackson must be aware of the SMS policy (acronym 'PALMS), which is to promote continual improvement, always be in compliance, look to prevent pollution, manage sustainable programs, and sustain natural and cultural resources. Contractors and their sub-contractors must receive SMS

General Awareness Training and ensure that all goods and services do not deviate from the installation's SMS Policy, objectives, and targets. For SMS training or additional information contact the SMS Coordinator at (803) 751-9505.

5.4. Occupational Safety and Health: The Contractor shall comply with the Occupational

Safety and Health Act (OSHA). The Contractor shall be responsible for ensuring adherence to all applicable installation, State of Texas, and federal rules and regulations.

5.4.1 The Contractor shall carry general liability and workers compensation as indicated by the FAR

52.228-5 (Insurance Work on a Government Installation) and hereby agrees to provide and maintain insurance during the entire contract period for the below stated minimum types and amounts specified elsewhere in the contract.

5.5 Work on a Government Installation: The work site is on a military installation, therefore, the Contractor shall comply with all applicable rules and regulations including, but not limited to those specified in the contract. See Technical Exhibit 4 for the Fort Jackson Vetting Policy

5.6 National Environmental Policy Act: The Contractor is advised that the National

Environmental Policy Act (NEPA) requires the consideration of the environmental impact before any federal action may be taken. The Army's procedure for complying with NEPA is set forth in Army

Regulation 200-2. The Contractor agrees that it has or will review the applicable environmental documentation required before performance of this contract, and it has or will notify the Contracting

Officer in writing prior to proceeding with performance if it is not satisfied with the sufficiency of the http://www.epa.g/ http://www.epa.g/ http://www.epa.g/ http://wwwjackson.army.mivsites/garrisorVdocs/442 documentation. The Contractor further agrees that it will provide any necessary documentation required by NEPA and AR 200-2 in the event a change is proposed to be made to this contract.

5.7 The site of the contracted work is on a military installation and the Contractor shall comply with all applicable rules and regulations including, but not limited to, the following:

5.7.1 Fire Prevention: The Contractor and his employees shall be cognizant of and observe all requirements for handling and storage of combustible supplies and materials, daily disposal of combustible waste, trash in accordance with the National Fire Protection Association Code and the

National Board of Fire Underwriters, as supplemented by AR 420-90. The Contractor shall also familiarize himself and require his employees to become familiar with the method of reporting a fire.

5.7.2 Traffic Regulations: The Contractor and employees operating motor vehicles on Fort Jackson shall observe traffic regulations and posted speed limits. The only exception to posted speed limits is passing troops in formation when speed shall be reduced to 10 MPH. Traffic laws are enforced on Fort

Jackson and violators shall appear before a U.S. Magistrate for disposition of the violation.

5.7.3 Motor Vehicle Regulations: Operation of motor vehicles on Fort Jackson by Contractor employees shall be governed by AR 385-55, Prevention of Motor Vehicle Accidents, AR 190-5, and

FJ Sup 1, Motor Vehicle Traffic Supervision, and all motor vehicle laws of the state of South

Carolina. All Contractor-owned vehicles and Contractor employees’ vehicles entering Fort Jackson shall be registered with the Fort Jackson Law Enforcement Activity.

5.7.4 Smoking Regulation: Contractor employees shall comply with Smoking Policy, AR 600-

63.

5.7.5 Prohibited Practices: Contractor employees shall comply with Fort Jackson Regulation

600-3, Prohibited Practices. Although not all inclusive, this regulation enumerates a variety of activities and practices which are prohibited on Fort Jackson. This regulation prohibits actual or attempted personal relationships between contractor employees and soldiers-in-training.

5.7.6 Concealed Weapons: Contractor employees are prohibited from having concealed or non-concealed weapons on the installation.

5.7.7 Copies of the above regulations may be obtained from the Contracting Officer.

5.8 Contracting Management Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/, and then click on the

“Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contract services. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October

31 of each calendar year, beginning with 2022. Contractors may direct questions to the help desk by clicking on the “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. The required data fields include:

(1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2)

Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address,…