Jackson County Board of Commissioners _ Villa.pdf

Jackson County

Request for Qualifications

Architectural and Engineering Design Services for the

Village of Hope Transitional Housing Development

General

Jackson County, Georgia is issuing this Request for Qualifications (RFQ) to firms with a combination of architectural and engineering services who are experienced in conceptual planning, development of architectural and engineering plans, the development of construction and bid documents, and construction management capabilities. Responding firms should be technically qualified and licensed to provide these services and experienced in the preparation of plans for utility infrastructure (water/sewer) and new housing construction. Services provided will include coordination in preparation of a

Preliminary Architectural and Engineering Report and further design services if a Community Development Block Grant

(CDBG) or other funding is awarded.

Background

The Village of Hope Transitional Housing Development is intended to be a resource for county residents at-risk of homelessness. The project is intended to be located on two county-owned parcels near the County Administrative Complex The County would like to partner with iServe Ministries to construct a community resource building and a minimum of 10 new single-family detached homes. The scope of the project may also include site preparation and grading, water and sewer connections, and parking.

For part of the project’s funding, Jackson County intends to apply for Community Development Block Grant (CDBG) funds through the Innovative Set-Aside Program established by the Georgia Department of Community Affairs. The Northeast

Georgia Regional Commission will be providing technical assistance for grant writing and administration, if awarded.

Administration

The RFQ is issued by Jackson County Board of Commissioners with technical assistance provided by the Northeast Georgia

Regional Commission (NEGRC).

Evaluation

Procedures for selection of an individual or firm will be in accordance with local government requirements and the Common

Rule Selection Process. All Statements of Qualifications will be evaluated in terms of project approach, timing, experience, quality of work, capacity to perform services, and costs. Prior experience in similar projects and qualifications of principal staff should be included. Past performances on similar projects will be reviewed for project timeliness, completing work within budget, quality of work, and other factors such as knowledge of community. Local government experiences and qualifications desired include, but are not limited to, preparation of architectural and engineering plans for new construction and public utility projects, compliance with state- or federally-funded projects, site assessments, and estimations of plan implementation costs.

Information Required The statement of qualifications shall contain the following:

A. History of firm and resources

B. Experience working with federal and state grant programs, specifically CDBG

C. Key personnel/qualifications

D. Current workload

E. Scope and level of service proposed

F. Experience with similar projects and list of references

G. Fee schedules (hourly) for key personnel and reimbursable expenses. A lump sum amount to complete the

“Preliminary Architectural and Engineering Report” as well as costs/rates for full project design and construction management services.

H. Errors and Omissions Insurance

I. All firms must be up to date on Certificate of Liability Insurance that must include Worker’s Compensation.

Minimum Insurance Requirements:

a. General Liability - $1million – single occurrence, $2 million on the aggregate

b. Auto Liability - $1 million

c. Worker’s Compensation – Statutory or minimum $500,000

d. “Umbrella Liability” – Prefer $3-4 million

Jackson County RFQ Page 2

Schedule

Request for Qualifications Published: August 18, 2025

Mandatory Pre-Bid Meeting: August 28, 2025, 2:00 p.m. at the Jackson Co Administration Bldg, Kevin Poe Conference Room

Deadline for questions: September 5, 2025, 5:00 p.m.

Response to questions/addendum: September 12, 2025, 5:00 p.m.

Qualifications received (deadline): September 19, 2025

Vendors reviewed and selected by the Jackson County Board of Commissioners: October 6, 2025

This schedule is approximate. All items except the receipt date for qualification statements will be subject to change at the discretion of Jackson County and/or the NEGRC. Procedures for Submission of Statement of Qualifications

Statements of qualifications must be received by Jackson County no later than 5:00 p.m. E.S.T., August 29, 2025. Late submissions will be returned unopened. Facsimile and emailed submittals will not be accepted. Statements of qualifications

(1 hard copy + 1 digital copy) should be sent directly to:

Kenneth Morris, Budget and Purchasing Manager

Jackson County

4965 Jackson Pkwy

Jefferson, GA 30549 706-367-6309

KMorris@jacksoncountygov.com

The statement of qualifications must be accompanied by a cover letter stating the name and role of the primary consultant and any sub-consultants. It should be signed by officers of the prime and subcontractors with the authority to submit a statement of qualifications from their respective firms.

General questions regarding this RFQ should be directed to Beck Pirkle, NEGRC Grants and Planning Specialist at bpirkle@negrc.org or (706) 369-5650. Questions and answers will also be published on the Georgia Procurement Registry.

Miscellaneous Provisions

A. All contracts are subject to Federal and State contract provisions. This project may be covered under the requirements of Section 3 of the HUD Act of 1968, as amended, and Section 3 Business Concerns are encouraged to apply.

B. Jackson County also abides by the following laws as they pertain to HUD Assisted Projects, if applicable: Title VI of the Civil Rights Act of 1964; Section 109 of the Housing and Community Development Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development

Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities

Act of 1990 (ADA); and the Architectural Barriers Act of 1968.

C. Jackson County shall not be responsible for any costs incurred in the preparation of the statement of qualifications or other related activities.

D. All questions shall be submitted in writing (e-mail is acceptable). All questions and responses will be shared with all requesting firms responding to this RFQ before the stated deadline.

E. All materials submitted in connection with this RFQ will be public documents and subject to the Open Records Act and all other laws of the State of Georgia and the United States of America, and subject to the open records policies of Jackson County. All such materials shall remain the property of Jackson County and will not be returned to the respondent.

F. All respondents to this RFQ shall hold harmless Jackson County and any of their officers and employees from all suits and claims alleged to be a result of this RFQ. The issuance of this RFQ constitutes only an invitation to present qualifications. Jackson County reserves the right to determine, at its sole discretion, whether any aspect of a respondent's submittal meets the criteria in this RFQ. Jackson County also reserves the right to seek clarifications, to negotiate with any vendor submitting a response, to reject any or all responses with or without cause, and to modify the procurement process and schedule. In the event that this RFQ is withdrawn, or the project canceled for any reason, Jackson County shall have no liability to any respondent for any costs or expenses in connection with this

RFQ or otherwise.

Marty Clark, Chairman mailto:KMorris@jacksoncountygov.com mailto:agutierrez@cityofcovington.org