432-344.pdf

Specifications by DEE Jacket 432-344 Page 1 of 8 United States Department of Justice Reviewed by SG Requisitions 5-05119

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on April 29, 2025, at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid submission will be accepted at this time. The jacket number and bid opening date must be specified in the subject line of the emailed bid submission. Bids received after the bid opening date and time specified above will not be considered for award.

Note: The GPO 910 “BID” Form is no longer required; bidders are to fill out, sign/initial, as applicable, and return page 8.

The Jacket Number 432-344 and bid opening date must be specified in the subject line of the e-mailed bid submission. Bids received after 11:00 AM EST on the bid opening date specified above will not be considered for award.

For information regarding the solicitation requirements prior to award please email at deeverett@gpo.gov. For contract administration after award, contact APS DC at 202-512-0078.

RESTRICTION ON LOCATION OF PRODUCTION FACILITIES: All production facilities used in the manufacture of the product(s) ordered under this contract must be located within a 50-mile radius of 450 Golden Gate Ave., San Francisco, CA 94102.

Contractor’s bid MUST be based on the following:

Employees of the chosen copy company who will be handling the documents must sign a confidentiality agreement which will be maintained with the contract file. Any copies that are made and are not returned should be shredded.

The selected contractor must NOT have been retained by opposing counsel.

The selected vendor should be prepared to handle 24‐hour turnaround print requests that may come up throughout the trial period. The trial period is estimated to run from date of award to July 18, 2025.

All Exhibits will be printed double‐sided. Customer estimates approximately 186,600 Color Pages & 435,400 B&W Pages.

Due to the fact the exhibits will be printed double-sided, exhibits containing an odd number of pages will result in the last page being blank. When printed, every exhibit must have an even number of pages. This will require that the contractor to insert a completely blank page as the final page for every exhibit with an odd number of pages, including single page exhibits.

Binders will be 4” White “View” Binders. Each binder requires a cover to be inserted into the outside vinyl pocket that the vendor must typeset, print, and insert. The cover will indicate the case name and the range of exhibits within (ex: P#### thru P####). Exhibits should be in number order and should not split binders. The exhibit number (P####) should match the filename of the PDF for that exhibit and the number displayed on the exhibit sticker on first page of the PDF document.

Tabs may be affixed to the tab, printed directly on the tab, or provided as printed sheets of labels (standard blank return address labels ‐ ½” x 1 ¾” size labels, Avery 5267 or equivalent). The tab number should match the exhibit number.

mailto:bids@gpo.gov

Page 2 of 8 Jacket 432-344

Folder sets – for the purposes of this order: all folder copies of each individual exhibit— should each be provided in manila folders with a corresponding label indicating the exhibit control number (“P###” number per the filename of the PDF for that exhibit) contained within. These folders should be organized sequentially, in numerical order according to exhibit control numbers, and grouped in 5” expandable Redwelds. Each Redweld will need a label/cover on the front indicating the series of exhibit control numbers contained in the Redweld (ex: P0001 thru P0050).

Folder sets should be kept together in manila file folders and not broken up between Redwelds. If a folder set is too large to be contained in a single manila folder, it may be organized in multiple folders or even in its own Redweld, with the labels of these folders denoting the split (ex: “P### 1/4”, “P### 2/4”).

In total, the folder and binder sets should result in approximately 622,000, 8-1/2 x 11 pages. Contractor shall furnish an additional rate for 8-1/2 x 11" text color/black and white, Redwelds, and Manila Folders. This will be used to increase or decrease the final billing amount based on the final number of originals. This price will include the cost of ALL REQUIRED OPERATIONS (including miscellaneous and delivery charges) necessary to produce the product ordered.

Contractor must submit a signed notification to the Printing Specialist of FINAL COUNT for verification.

Contractor will be paid for actual number of documents processed.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

2. The vendor’s email provider may have different size limitations for sending e-mail, however vendors are advised not to exceed GPO’s stated limit. The bidder’s email provider may have different size limitations for sending email; however, bidders are advised not to exceed GPO’s stated limit.

3. Illegibility of bid.

4. When the email bid is received by GPO it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the e-mailed bid prior to bid opening. GPO will use the prevailing time (specified as the local time zone) and the exact time that the e-mail is received by GPO’s email server as the official time stamp for bid receipt at the specified location.

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised 9-19)).

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf.

WARRANTY: Contract Clause 15, "Warranty", of GPO Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)) is amended for the solicitation to the effect that the warranty period is EXTENDED from 120 days to one calendar year from the date the check is tendered as final payment. All other provisions remain the same.

SECURITY WARNING: It is the contractor's responsibility to properly safeguard personally identifiable information (PII) from loss, theft, or inadvertent disclosure and to immediately notify the Government of any loss of personally identifiable information. PII is information which can be used to distinguish or trace an individual's identity, such as their name, social security number, biometric records, etc., alone, or when combined with other personal or identifying information which is linked or linkable to a specific individual, such as date and place of birth, mother's maiden name, etc. (Ref.: OMB Memorandum 07-16.) Other specific examples of PII include, but are not limited to:

https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/qatap-rev-09-19.pdf

Page 3 of 8 Jacket 432-344

a. Personal identification number, such as passport number, driver's license number, taxpayer identification number, or financial account or credit card number; b. Address information, such as street address or personal email address;

c. Personal characteristics, including photographic image (especially of face or other distinguishing characteristic), fingerprints, handwriting, or other biometric image or template data (e.g., retina scans, voice signature, facial geometry).

NOTE: Security control plan MUST be submitted within one hour after the review and confirm call or email. If contractor failed to submit SCP within one hour after the review and confirm call/email, GPO will disqualify his/her bid.

SECURITY CONTROL PLAN: Contractor MUST submit within 1 hour of the “Review and confirm” call/email.

The contractor shall maintain in operation, an effective security system where items by these specifications are manufactured and/or stored (awaiting distribution or disposal) to assure against theft and/or the product ordered falling into unauthorized hands. Contractor is cautioned that no Government provided information shall be used for non-government business. Specifically, no Government information shall be used for the benefit of a third party.

The Government retains the right to conduct on-site security reviews at any time during the term of the contract.

The plan shall contain at a minimum:

(1) How Government files (data) will be secured to prevent disclosure to a third party prior to and after termination of contract;

(2) Explain how all accountable materials will be handled throughout all phases of production

(3) How the disposal of waste materials will be handled;

(4) How all applicable Government-mandated security/privacy/rules and regulations as cited in this contract shall be adhered to by the contractor and/or subcontractor(s).

This proposed plan is subject to review and approval by the government and award will not be made prior to approval of same.

PRIVACY ACT NOTIFICATION: This procurement action requires the contractor to do one or more of the following: design, develop, or operate a system of records on individuals to accomplish an agency function in accordance with the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C. 552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties as stated in 5 U.S.C.

552a (i)(1) CRIMINAL PENALTIES. It is incumbent upon the contractor to inform its officers and employees of the penalties for improper disclosure imposed by the Privacy Act of 1974, 5 U.S.C. 552a, specifically, 5 U.S.C.

552a (i)(1) CRIMINAL PENALTIES and m (1) GOVERNMENT CONTRACTORS.

PRIVACY ACT

(a) The contractor agrees:

(1) to comply with the Privacy Act of l974 and the rules and regulations issued pursuant to the Act in the design, development, or operation of any system of records on individuals in order to accomplish an agency function when the contract specifically identifies (i) the system or systems of records and (ii) the work to be performed by the contractor in terms of any one or combination of the following: (A) design, (B) development, or (C) operation;

(2) to include the solicitation notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation when the statement of work in the proposed subcontract requires the design, development, or operation of a system of records on individuals to accomplish an agency function; and

(3) to include this clause, including this paragraph (3), in all subcontracts awarded pursuant to this contract which require the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved where the violation concerns the design, development, or operation of a system of records on individuals to accomplish an

Page 4 of 8 Jacket 432-344 agency function, and criminal penalties may be imposed upon the officers or employees of the agency where the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act when the contract is for the operation of a system of records on individuals to accomplish an agency function, the contractor and any employee of the contractor is considered to be an employee of the agency.

(c) The terms used in this clause have the following meanings:

(1) "Operation of a system of records" means performance of any of the activities associated with maintaining the system of records including the collection, use, and dissemination of records.

(2) "Record" means any item, collection or grouping of information about an individual that is maintained by an agency, including, but not limited to, his education, financial transactions, medical history, and criminal or employment history and that contains his name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph.

(3) "System of records" on individuals means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

TITLE: Litigation Copy Project - United States et al. v. HPE/Juniper.

QUANTITY: Exhibits: Estimated 1,600 (1,400 Trial and 200 Deposition Exhibits) Labeled Manila Folders 5” Expandable Redwelds Cover Sheets 4” White Binders

TRIM SIZE: Text and Covers: 8-1/2 x 11” Avery 5267 labels or equivalent: ½” x 1 ¾” PRODUCTS TO BE PRINTED: Approx. 622,000 text pages.

GOVERNMENT TO FURNISH (GFM): Receive via email after award.

One (1) Purchase order.

PDF files sent via JEFS or thumb drive and each PDF will represent one distinct exhibit.

One (1) PDF of a Confidentiality Agreement One (1) PDF of a Non-disclosure Agreement

Contractor to download the “Labeling and Marking Specifications” form (GPO Form 905, R. 7-15) from gpo.gov, fill in appropriate blanks, and attach to shipping containers.

CONTRACTOR TO FURNISH: All materials and operations, other than those listed under “GOVERNMENT TO FURNISH,” necessary to produce the product(s) in accordance with these specifications.

PROOFS: None required.

STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein or listed for the corresponding JCP Code numbers in the “Government Paper Specification Standards No. 13” dated September 2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF.

TEXT: JCP Code* A61, No. 1 Smooth-Finish Text, White, Basis Size 25 X 38" Basis Weight 50 lbs.

COVERs: JCP Code* K10, Index; White, Basis Size 25.5 X 30.5" Basis Weight 110 lbs.

4" White VINYL BINDER to fit 8.5 x 11" sheets, 3-rings spaced 4-1/4" center-to-center:

Cover and backbone boards shall be No. 1 quality binders boards 0.125 thick, ± 0.0025” with smooth edges and outer corners round cornered. Covers and backbone are divided into two folding sections. Riveted backbone with connecting flap at base. Flap to be double thickness (0.032”) of virgin vinyl or other suitable, compatible material.

https://www.gpo.gov/docs/default-source/forms-standards-pdf-files/vol_13..PDF

Page 5 of 8 Jacket 432-344

Grain of boards to be perpendicular to the backbone hinge. Vinyl covering to be electronically/dielectrically heat sealed over boards, forming securely sealed edges all around the binder, on each side of the backbone and on backbone and covers where boards are cut to form easel hinges. Flap to be riveted to bottom of element and fused or riveted to binder. The metal looseleaf element to be securely riveted to the backbone, in upper portion of binder, with no “free play,”, by not less than two metal rivets.

PRINTING:

DIGITAL PRINITNG IS ACCEPTABLE.

At contractor’s option, the product may be produced via conventional offset or digital printing provided Quality Level III standards are maintained. Final output must be water-resistant ink or toner with a minimum of 175-line screen.

Output must be at a minimum resolution of 2400 x 2400 dpi or 1200 x 1200 dpi x 8 bit plus a RIP that provides an option for high quality color matching such as Device Links Technology and/or ICC Profiles. Resolution that is enhanced or simulated by software will not be acceptable. NOTE: Contractor must produce the entire job either conventional offset or digital printing; split production methods are not acceptable without prior approval.

All binders will be three-hole punched with standard spacing (3/8 drill pattern) on the left side of the page. All pages printed for this project must be double-sided, and standard letter size white paper (8-1/2 x11") should be used.

Certain exhibits will need to be printed in black and 4-color process. An Excel spreadsheet will indicate where color copies are required and will be provided to the contractor along with the documents to be printed.

PRINTING (TEXT & COVERS): Print face, and back (head-to-head) with type/rule matter, graphs, images, and screens in 4-color process and black inks. No bleeds. Covers, Labeled manila folders and 5” expandable redwelds print face only in black ink only.

Trial Exhibit: The anticipated universe consists of black & white and color pages. The Division estimates one printed set of 1,400 trial exhibits will include 28,175 pages of black and white and 12,075 pages of color printing (approximately 40,250 pages per set). In total, the 6 binder and 2 folder sets should result in approximately 322,000 pages.

All trial exhibit printing will be double-sided, the sets of exhibits will be organized into 6 binder sets and exhibit folders containing 2 copies of each exhibit, each in their own folder. Exhibits in the binders should be separated by tabs numbered to match the exhibit number. Exhibits in folders will have the exhibit number marked on each folder and each folder will only contain 2 copies of 1 exhibit.

Deposition: The anticipated universe consists of black & white and color pages. The Division estimates 40 exhibits per deposition. Each deposition is estimated to contain 700 pages of black and white and 300 pages of color printing (approximately 1,000 pages per deposition).

All deposition printing will be double-sided, the sets of exhibits will be organized into 1 binder set and exhibit folders containing 5 copies of each exhibit, each in their own folder. Exhibits in the binder should be separated by tabs numbered to match the exhibit number and keeping deponent’s separate. Exhibits in folders will have the exhibit number marked on each folder and each folder will only contain 5 copies of 1 exhibit.

The Division expects there will be 50 depositions in total, each deposition will require 6 copies of the printed exhibits (1 binder set + 5 folder sets). This will result in, 210,000 pages of black and white and 90,000 pages of color printing to equal approximately 300,000 total prints.

COLOR OF INK: 4-color process and Black.

MARGINS: Adequate gripper.

BINDING: Trim 4-sides. See “Printing”.

All binders will be three-hole punched with standard spacing (3/8 drill pattern) on the left side of the page.

PACKING: Pack suitable per Bankers Boxes and shipping container. Pack separately and identify.

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LABELING AND MARKING (package and/or container label): Reproduce shipping container label from furnished repro, fill in appropriate blanks and attach to shipping containers.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these specifications:

Product Quality Levels:

(a) Printing (page related) Attributes -- Level III.

(b) Finishing (item related) Attributes -- Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests -- General Inspection Level I.

(b) Destructive Tests -- Special Inspection Level S-2.

Specified standards to correspond with each required attribute as follows:

ATTRIBUTE SPECIFIED STANDARD/ALTERNATE STANDARD

P-7. Type Quality and Uniformity Furnished Electronic Files P-9. Solid and Screen Tint Color Match Pantone Matching System P-10. Process Color Match Furnished Electronic Files

Prior to award, contractor may be required to provide information related to specific equipment that will be used for production.

DISTRIBUTION: Deliver F.O.B. DESTINATION.

Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent to denis.hamel@usdoj.gov. The subject line of this message shall be Distribution Notice for Jackets 432-344 Requisitions 5-05119. The notice must provide all applicable tracking numbers, shipping method, and Title.

Contractor must be able to provide copies of all delivery, mailing, and shipping receipts upon agency request.

Deliver all Material and GFM via traceable means to: USDOJ - Antitrust Division, 450 Golden Gate Ave. Room 10-0101, San Francisco, CA 94102-3478, Attn: Callia Weisiger-Vallas, 202-538-2190 or (C) 202-538-2190.

All expenses incidental to submitting proofs, furnishing samples and returning materials, must be borne by the contractor.

SCHEDULE: The Purchase Order and GFM will be available for pick up no later than May 2, 2025.

F.O.B. destination: See below for schedule Delivery on a rolling basis beginning on date of award with the balance delivering no later than July 18, 2025.

The point of contact for providing documents to be printed and coordinating drop-off will be Callia Weisiger-Vallas, paralegal, who can be reached at 202-538-2190. A backup point-of-contact will be Noah Sindell, paralegal, at (202)- 826-9290. There is a loading dock at the drop-off site, and the documents should be delivered there.

Unscheduled material such as shipping documents, receipts or instructions, delivery lists, labels, etc., will be furnished with the order or shortly thereafter. In the event such information is not received in due time, the contractor will not be relieved of any responsibility in meeting the shipping schedule because of failure to request such information.

OFFERS: Offers must include the cost of all materials and operations for each jacket listed in accordance with these

Page 7 of 8 Jacket 432-344 specifications. Award will be based on the lowest total price for the jackets listed. Prices for additional quantities must be based on a continuing run, exclusive of all basic or preliminary charges and will not be a factor for determination of award.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the contractor's/subcontractor's facility or to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of the financial determination, the contractor in line for award may be required to provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application is the most efficient method of invoicing.

Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid

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JACKET NUMBER BID PRICE:

432-344 $_________________

ADDITIONAL/M $_________________ 8-1/2 x 11” Black & White

$_________________ 8-1/2 x 11” 4-color process

$________________ Redwelds Labeled

$________________ Labeled Manila Folders

$________________ Covers

$________________ Binders

DISCOUNTS: Discounts are offered for payment as follows: ____________ Percent, ___________calendar days.

See Article 12 “Discounts” of Solicitation Provisions in GPO Contract Terms (Publication 310.2).

AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _____________________________

BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is accepted within____________ calendar days (60 calendar days unless a different period is inserted by the bidder) from the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at the designated points(s), in exact accordance with specifications.

NOTE: Failure to provide a 60-day bid acceptance period may result in expiration of the bid prior to award.

BIDDER’S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by signing and submitting a bid, agrees with and accepts responsibility for all certifications and representations as required by the solicitation and GPO Contract Terms - Publication 310.2. When responding by fax, fill out and return one copy.

Bidder

(Contractor Name) (GPO Contractor’s Code)

(Street Address)

(City – State – Zip Code)

By (Printed Name, and Title of Person Authorized to Sign this Bid)

(Signature) (Date)

(Telephone Number) (Email Address)

Contracting Officer Review: __________ Date: __________ Certifier: __________ Date: ____________ (Initials) (Initials)