JA25-65 CAFDEx_Redacted.pdf

CONTROLLED UNCLASSIFIED INFORMATION

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

CONTROLLED UNCLASSIFIED INFORMATION March 2023 Page 2 of 4

I. Contracting Activity.

354th Contracting Squadron, Base Support Flight.

II. Nature and/or description of the action being processed.

This acquisition encompasses the Centralized Access for Data Exchange program (CAFDEx) for the Wing Air Card program. The system is used to reconcile and track fuel transactions to complete the reconciliation process IAW AFI 11-253. CAFDEx has comprehensive data interfaces with DLA, aircraft inventory, aviation fuel transaction, fuel rates, and financial data. CAFDEx also has the ability to allow users to import sales receipts to allow for automatic reconciliation, which streamlines the process and establishes audit readiness.

III. Description of supplies/services required to meet agency needs.

This requirement is a commodity purchase for software. The subcription period is

IV. Statutory authority permitting other than full and open competition.

AFFARS 5313.501 - 10 U.S.C. 3572, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The contractor's unique qualifications are demonstrated by the following:

(a) The customer has expressed a specific need for the CAFDEx to fulfill its mission.

(b) AFI63-101/20-101_AETCSUP 7.4.2., dated 29 June 2022, states that MAJCOMs and the PM utilize the government-registered system Centralized Access for Data Exchange [CAFDEx] for defining, validating, prioritizing, and publishing system sustainment requirements at the depot.

(c) has developed and owns the CAFDEx software application, which is proprietary and was created entirely at private expense. retains exclusive rights to the software, and no other vendor can legally provide access to or use of CAFDEx. is the sole entity authorized to provide access to and use of CAFDEx Services. The agreement explicitly states that will authorize the Customer to access and use the software under the terms and conditions of the CAFDEx Services Access and Use Agreement.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

A Notice of Intent to Sole Source was posted publicly on 20 May 2025 and no responses or capability statements were received from other vendors. This confirms that is the only responsible source capable of meeting the government's requirement.

Proprietary information is available on GSA Advantage under Multiple Award Schedule that outlines the information under Section V(c) of this document.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Although the proprietary nature of CAFDEx limits competition, pricing and terms have already been negotiated by GSA Advantage under Multiple Award Schedule , which ensures fair and reasonable pricing.

Additionally, fair and reasonable pricing shall be further ascertained through comparisons of previous contracts