JA24-131 HC101325F0007 TST24 - JA_Final_Redacted.pdf

CUI

Page 1 of 5 Pages Controlled By: USSF SSC Controlled By: CSCO CUI Category: PROCURE Distribution/Dissemination Control: FEDCON POC: Michael Lucas; disa.meade.peo-transport.mbx.ieb2-csco@mail.mil

LIMITED SOURCE JUSTIFICATION & APPROVAL (J&A)

FEDERAL ACQUISITION REGULATION (FAR) PART 8

ACQUISITIONS

Multiple Award Schedule (MAS)/Multiple Award Contract

Orders under MAS/General Services Administration Schedules (GSA)/Federal Supply Schedules

(FSS) FAR 8.405-6

Purchase Request Number: To Be Determined (TBD) Contract Number: GS-35F-0600X Task/Delivery Order Number: TBD Procurement Title: Transition Support Team 24 (TST24) Estimated Value: $ Statutory and Regulatory Authority: 10 U.S.C. 3204(a) and FAR 8.405-6(a)(1)(i)(B)

J&A Number: JA24-131

Upon the basis of the following justification, I, as Procuring Activity Competition Advocate, hereby approve this limited source justification pursuant to the authority of FAR 8.405- 6(a)(1)(i)(B). The acquisition referenced herein is conducted under the Statutory Authority of the Multiple Award Schedule Program, 41 U.S.C. 152(3).

1. REQUIRING AGENCY AND CONTRACTING ACTIVITY:

Requiring Agency:

Defense Information Systems Agency (DISA)/ Defense Information Technology Contracting Organization (DITCO)/PS8231 2300 East Drive, Building 3600 Scott AFB, IL 62225-5406

Contracting Activity:

DISA/DITCO/PS8222

2300 East Drive, Building 3600 Scott AFB, IL 62225-5406

2. NATURE/DESCRIPTION OF ACTION(S): The purpose of this action is to negotiate a new sole source contract with Computer World Services Corporation (CWS) for continuation of the Networx to Enterprise Infrastructure Services (EIS) Transition Support contract (herein after referred to TST24). The Government intends to issue a firm fixed price task order against GSA’s MAS, using Defense Working Capital Funds, consisting of a one-year base period and two, six-month, option periods. IAW FAR 52.217-8 a six-month option to extend is also included in the estimated value.

JA24-131 Transition Support Team 24

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c. Justification:

(1) Minimum Government requirements. The primary objective of this acquisition is to provide continued support for the Networx to EIS transition. Since the current completion schedule for transition is already on a critical path, schedule interruptions must be avoided.

(2) Proposed sole source contractor. CWS is the only source available that can provide adequate and continued transitional support services without a negative impact to the transition schedule. DITCO is obligated to comply with GSA’s deadline (May 2025) for full transition. The current transition is on a tight schedule and any delays associated with transitioning to another contractor would result in a loss of critical telecommunications services. CWS is the incumbent contractor and has all the necessary technical assets to timely support the transition services. The Government intends to utilize CWS until all services have been removed and/or transitioned from the Networx contract. Due to the short duration remaining on the Networx contracts, it is critical to maintain the current level of support provided by CWS. It is not feasible to transition to a different contractor at this time, as this would result in unacceptable delays and duplication of cost to the Government that would not be expected to be recouped through competition. Continuing with the sole source acquisition with CWS represents the highest likelihood of success with the lowest program risk and is in the best interest of the Government.

(3) Discussion regarding cause of the limited source situation. During the initial planning of the Networx transition effort, previous experiences with the Federal Telecommunications System 2001 contract transition was considered and it was determined that an experienced transition team was necessary to move services from one contract to another. CWS was awarded the current contract and has since worked closely with the DITCO PMO to transition services. The size, complexity, and current phase of the transition effort will not allow a new vendor to continue transition activities without significant delays that would be detrimental to the completion of the transition by mandated deadlines. Although GSA extended the Networx contract to May 2025, transition milestones are still required to be met. It is imperative that services continue to be transitioned at a rapid pace to prevent a loss of mission critical telecommunication services. To select a new vendor would create unacceptable scheduling delays resulting in economic hardships to an already delayed contract transition.

(4) Demonstration of limited source. Other MAS holders cannot meet the current requirements since it is necessary for DITCO to maintain an expeditious transition schedule due to the GSA’s enforced deadline. A new vendor would not be familiar with current policies, processes, and standards required to meet the transition deadline. As demonstrated above, the incumbent is the only source capable of meeting the critical transition schedule established by GSA and closely monitored by the Office of Management and Budget. Transitioning to another vendor involves significant risk of not meeting established milestones and possible loss of service upon expiration of Networx.

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(5) Procurement discussion. The largest constraint to the transition process is the schedule requirement. The Networx transition process has been extended due to numerous external delays, including delays in contractors obtaining required Authority to Operate status, which has resulted in a now critical path to completion; a new transition support contractor would greatly escalate the risk to the timeline. CWS has made exceptional progress in overcoming and reducing setbacks in the current contract schedule. The processes implemented and used by CWS for administrative support have been effective and a new contractor being introduced presents scheduling setbacks and a loss of efficiency. CWS is conducting business and operations with over forty DITCO Mission Partners (MP) at different junctures of the transition process. Each MP has a unique set of requirements that are vetted, translated, and conveyed in contract support documentation by CWS. It is imperative that CWS continue this effort. While other contractors may be able to provide the services, it has been determined that none of those contractors would be able to provide the required services at a level that would satisfy the Government schedule requirements as they would require extensive time to meet with each unique MP, understand their individual requirements at the various junctures, and then develop their customized transition plans to assume the work.

(6) Impact. If this J&A is not approved the Networx-EIS transition would be at great risk of not transitioning telecom services by the mandated deadlines. There are over 40 MPs are various phases of transition, not approving the J&A would introduce risk of critical telecom service disruptions, potentially leading to mission failure.

5. BEST VALUE DETERMINATION: GSA has already determined that prices of supplies, fixed-price services, and rates for services offered at hourly rates are fair and reasonable for the purpose of establishing the schedule contract. However, the Contracting Officer will make a determination of fair and reasonable pricing, using the proposal analysis techniques at FAR 15.404-1. This analysis will include comparison with Independent Government Cost Estimates, historical pricing proposals, prices paid on previous contracts, and prices obtained through market research for the same or similar items. The complexity and circumstances of the acquisition should determine the level of detail and analysis IAW FAR 8.404(d) for acquisitions under FAR 8.405-2(d).

6. MARKET RESEARCH: Market research efforts have revealed that no other available commercial service is able to provide the continuity of services CWS can provide in a timely manner. The Government conducted reviews of GSA, commercial databases, industry literature, and existing contracts for possible alternatives to a sole source award. No data was found to suggest any source other than CWS is currently fully capable of fulfilling the Government’s needs.

Based on current market research, dated March 2024 it has been determined that only CWS can fully support the Government’s need. This requirement is for technical and administrative support and no competitive replacement exists in the market at this time to meet the Government's need. Once full transition is complete there will be no need for additional

Page 5 of 6 Pages transition support. Further efforts to support contract transitions from different vehicles will result in a competitive acquisition.

7. ACTIONS THE AGENCY MAY TAKE TO REMOVE BARRIERS THAT LED TO THE

RESTRICTED CONSIDERATION:

a. Procurement history.

HC1028-16-F-0685: Contract was awarded September 2, 2016, with a performance end date of February 5, 2021. The contract was competitively awarded as a Hub-Zone Small Business set aside.

HC102821F0184 (Active): Task order was awarded February 5, 2021, and has a period of performance end date of November 4, 2024. This task order was awarded as a sole source.

b. Further Networx to EIS transition support beyond this requirement is not anticipated. Future support required beyond the EIS transition will be acquired through competitive acquisitions.

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TECHNICAL CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

NAME: BRENT A TRAME SIGNATURE/DATE: See separate signature page

TITLE/ORGANIZATION: Deputy Program Manager/DITCO PS82

PHONE: 618-418-6893

REQUIREMENTS CERTIFICATION: I certify that the supporting data under my cognizance which are included in the J&A are accurate and complete to the best of my knowledge and belief.

NAME: BRENT A TRAME SIGNATURE/DATE: See separate signature page

TITLE/ORGANIZATION: Deputy Program Manager/DITCO PS82

PHONE: 618-418-6893

CONTRACTING OFFICER CERTIFICATION: I certify that this justification is accurate and complete to the best of my knowledge and belief.

NAME: DEAN CRAVENS SIGNATURE/DATE: See separate signature page

TITLE/ORGANIZATION: Contracting Officer/DISA/DITCO/PS8222

PHONE: 618-418-6576

PROCURING ACTIVITY COMPETITION ADVOCATE (PACA) APPROVAL: I have reviewed this justification and find it to be accurate and complete to the best of my knowledge and belief. Since this justification does not exceed $15M, this review serves as approval and my written determination that the aforementioned FAR circumstances apply.

NAME: GAY D. ARNOLD SIGNATURE/DATE: See separate signature page

TITLE/ORGANIZATION: Procuring Activity Competition Advocate, DISA

PHONE: 618-418-6517

ALL QUESTIONS REGARDING THIS JUSTIFICATION ARE TO BE REFERRED TO Dean Cravens, 618-418-6576, dean.l.cravens.civ@mail.mil