JA20000 FINAL.pdf

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

3250 CATLIN AVENUE

QUANTICO VIRGINIA 22134 5001

IN REPLY REFER TO:

MCINCR-RCO-JA-20000

21 Apr 20

SOLE SOURCE JUSTIFICATION FOR SIMPLIFIED ACQUISITION UNDER

SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS (FAR 13.5)

1. Contracting Activity.

Marine Corps Installations National Capital Region-Regional Contracting Office (MCINCR- RCO), Quantico, VA 22134.

2. Description of Action Being Approved.

This Justification and Approval (J &A) authorizes and approves the award of a sole-source, firm-fixed price contract to Axiell ALM Canada Inc. (CAGE CODE: 3AR70) maintenance and help desk support for twenty-two (22) Government owned user licenses for the Department of the Navy Heritage Assets Management System (DONHAMS) automated database management system. The maximum value of this procurement is estimated at $410,503.00 for a base period of performance of twelve (12) months and four (4) twelve (12) month option periods and one (1) six (6) month extension of services option. The period of performance start date is 1 July 2020 and will end 30 June 2025. Axiell ALM Canada Inc is a Canadian owned company and DFAR

225.870 regulations shall be followed.

3. Description of Supplies/Services.

This requirement is to provide management and technical services for the migration of the KE EMu software to the Google Cloud, upgrades to the latest version of KE Emu (EMu) Software, customer help desk support, on-site consulting, user training, and client modifications for twenty-two (22) Government owned user licenses for the National Museum of the Marine Corps

(NMMC).

4. Statutory Authority.

The statutory authority permitting this acquisition to only one responsible source is 41 U.S.C.1901, as implemented by the Federal Acquisition Regulation (FAR) 13.501(a).

5. Rationale Justifying Use of Cited Statutory Authority.

The use of this specific software is mandated by Assistant Secretary of the Navy Memorandum, dated 16 January 2003. This system will be used for accountability, inventory and cataloging of artwork and historical artifacts at the National Museum of the Marine Corps, as well as, command museums at MCRD San Diego, MCRD Parris Island, MCAS Miramar, and the

Marine Corps Band facility in Washington DC. This software is compliant and approved for the .EDU Network. The DONHAMS server is managed by Marine Corps University (MCU) IT, who has advised that per CJCSI 6510.01F (Section 24), SECNAVINST 5239.3B, MCO 5239.2B

(Para 7b). The system has a current Authority to Operate 2008-149.

6. Description of Efforts Made to Solicit Offers from as Many Offerors as Possible

Market research was conducted in support of the scope of services identified at item #3 above.

This market research revealed only Axiell ALM Canada Inc. as the responsible source capable of fulfilling the Government’s requirement.

7. Determination of Fair and Reasonable Cost.

The Contracting Officer has determined the anticipated cost to the Government of the services covered by this justification to be fair and reasonable as the basis of the Government’s Independent Cost Estimate are rates available in the commercial marketplace for identical and/or similar items.

8. Actions to Remove Barriers to Future Competition.

The Government will continue to conduct thorough market research to gauge the marketplace capabilities for these future requirements. If market research provides other sources, the Government will seek competition of future acquisitions for these or services.