JA_W9115125QA033_Redacted_v2.pdf

Control No: FH 25-26

Apr 2021

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Stand Alone Network Enterprise Center (SANEC)

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle:

Purchase Order Number

Blanket Purchase Agreement (BPA) Number

Order/BPA# against FSS Contract # Order # Solicitation W91151-25-Q-A033 against GSA MAS # 47QSWA23D0091

Order against a single award IDC Contract # Modification to existing PO/TO/DO/Call Order #

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds:

FY: 25

Name of Proposed Contractor(s) and Address:

Evergreen Fire and Security 2111 South 90th Street Tacoma, WA 98444

Brand Name Buy: Yes No

3. Description of Services or Supplies: This is a non-personal service contract. Fort Hood SANEC requires maintenance service, technical support, Lenel licenses, and software updates as required for the existing access control and camera system in Bldgs. 13, 422, 2207, 1001, Remote Switching Centers (RSC) and Remote Switching Units (RSU)s located throughout Fort Hood, North Fort Hood, and West Fort Hood campuses.

CUN

Description

Product Service Description:

Existing Access Control and Camera

System Maintenance Services, Software Updates and Len el

Software Support

0002 Annual Support Licenses - Lene!

OnGuard Access Control Software

,9rl Unit

12 Month

1 Each

For Actions without Options:

Period of Performance: 1 Oc2025 to 30SEP2026 or Total Value: $92,785.30

4. Authority: Select the appropriate authority below:

Control No: FH 25-26

Unit Price Extended Price

Total: $92,785.30

□ FAR 13.106-1 (b)(1 ): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or,

□ FAR 8.405-6(a)(1 )(i)(A) Urgency

� FAR 8.405-6(a)(1 )(i)(B) Only One Source is Capable

□ FAR 8.405-6(a)(1 )(i)(C) Logical Follow-on

□ FAR 8.405-6(b)(1) Brand Name

Or,

□ FAR 16.505(b)(2)(i)(A) Urgency

□ FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable

□ FAR 16.505(b)(2)(i)(C) Logical Follow-on

□ FAR 16.505(b)(2)(i)(D) Minimum Guarantee

□ FAR 16.505(a)(4) Brand Name

5. Reasons for Authority Cited:

a. A review of market research on previous purchases—both through internal contracts and external GSA MAS task orders—has consistently shown that this vendor is the only one capable of fulfilling the requirement. Prior contracts have been competed under various conditions, including full and open competition (F&OC), 100% small business set-asides, and fair opportunity processes. Regardless of the competition level, this vendor has consistently been awarded the contract.

b. The client requires ongoing maintenance of an existing security system. Failure to provide timely service support would compromise the security of several buildings that house sensitive equipment and personnel, where access control is critical.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at FAR 5.202(a)(11).

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required.

Action is a brand name restriction, under $25K, no posting required.

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market research was conducted in accordance with FAR Part 10 to determine the availability of sources capable of meeting the Government’s technical requirements.

The research included the publication of Sources Sought notices on both SAM.gov and GSA eBuy under NAICS 334290. An analysis of past and current Fort Hood contracts of similar scope and complexity was also conducted as well as a review of mandatory sources and other potential service providers.

The Sources Sought notice yielded four responses on SAM.gov; however, only one respondent demonstrated the technical capability to support the existing Lenel systems.

No responses were received via GSA eBuy.

Following discussions with the requiring activity, NAICS 561621 was identified as more appropriate for this requirement. However, prior solicitations under NAICS 561621 failed to attract technically qualified small business vendors. Based on this history and the current market response, the Contracting Officer determined that reposting under the updated NAICS would not yield additional qualified sources.

The identified vendor is a small business under NAICS 334290, and is currently performing similar work at Fort Hood. While not a small business under NAICS 561621, the vendor holds an active GSA Multiple Award Schedule (MAS) contract (47QSWA23D0091) and has demonstrated unique technical qualifications that align with the necessary requirements.

In accordance with FAR 6.302-1(a)(2)(ii), which permits sole-source awards when only one responsible source is capable of satisfying agency requirements, and FAR 8.405- 6(a)(1)(i)(B) for orders under GSA MAS, the Contracting Officer has determined that this vendor is the only source capable of meeting the Government’s needs.

Awarding a sole-source task order under the existing GSA MAS contract is in the best interest of the Government. The use of Other Than Full and Open Competition (OTF&OC) procedures is justified, as no other vendor has demonstrated the required capability.

8. Other Facts: The technical requirements for this contract are restrictive due to equipment and software choices made during the initial installation of the access control and security systems. The client is not authorized to purchase new software or systems to broaden competition; they only require ongoing maintenance and software support for the existing systems.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Date: See digital signature

Business Branch Chief

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon historical data gathered via previous and current contracts awarded as well as direct quotes provided by the customer and vendor.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the

Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

FLORES MIGUEL GON

Digitally signed by

• • FLORES.MIGUELGONZALEZ.V.11269S7

ZALEZ.V.1126957900 ���e:2025.08.1808:14:33-0S'OO"

SSG Miguel Flores Contracting Officer

Date: See digital signature