JA - Urine Analyzer for RWBACH_Redacted.pdf

Control No: 21-RHCO-C-624

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Regional Health Contracting Office - Central

2. Description of Action:

Nature: XX New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number 0011655394 Blanket Purchase Agreement (BPA) Number Order/BPA# against FSS Contract # Order # against Multiple Award IDIQ Contract Name or #

Order # against a single award IDC Contract

Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: XX Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: XX Operations & Maintenance, Army (OMA) Other Funds:

FY: 22

Name of Proposed Contractor(s) and Address:

Sysmex America, Inc.

One Nelson C. White Parkway Mundelein, IL 60060

Brand Name Buy: XX Yes No

3. Description of Services or Supplies: One time buy fixed firm price purchase of one

(1) Clinitek Novus Urine Chemistry Analyzer. The Clinitek Novus Urine Chemistry Analyzer allows technicians to test multiple specimens at once.

Period of Performance: 30 September 2021 Total Value: $60,902.55

4. Authority:

XX FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. Urine chemistry tests account for roughly ten percent of the lab’s workload. Our current analyzer only allows testing one sample at a time and this often disrupts workflow, especially when there are personnel shortages. The Clinitek Novus Urine Chemistry Analyzer allows technicians test multiple specimens at once, which increases productivity and efficiency in the lab. Technicians are able to run multiple sections. The manufacturer also offers a maintenance contract to cover any maintenance outside of the initial year of purchasing the instrument.

b. In conducting Market Research, the Lab Chief, Senior Lab Technician, Property Book Officer and COR attempted to identify other analyzers of similar capability, but could not identify any suitable alternatives to the Clinitek Novus based on functionality. The ability to perform multiple tests simultaneously has presented as a critical function during the current extended period of reduced personnel and will serve to maintain necessary service levels that meet mission requirements. Research indicates that currently no other manufacturer can provide equipment with this unique ability at the quoted price point.

c. If this acquisition is not approved the MTF will not be able to process tests in a timely manner, which will be detrimental to the MTF’s mission to provide world-class health care to our beneficiaries.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, XX apply and will be followed, or do not apply due to an exception at

5.202 .

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required Action is a brand name restriction, under $25K, no posting required

XX Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B)

FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research:

Based on the market research contained herein, Sysmex America Inc, is the sole reseller/distributor of the Clinitek Novus Urine Chemistry Analyzer. Therefore, I recommended this award be a sole sourced to Sysmex America, Inc., large business.

8. Other Facts: A sole source letter was received from the manufacturer, stating that Sysmex America is the only reseller/distributor. A sources sought was posted 29 Jul – 5 Aug 2021 for Brand Name or Equal. There was no responses from other vendors. A Notice of Intent will be posted to Sam.gov

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date: 4 August 2021 Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon the IGCE.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Randall Cummins Date:

Title: Contracting Officer

Signature:

CUMMINS.RANDA

LL.P.1072303853

Digitally signed by

CUMMINS.RANDALL.P.107230385

Date: 2021.08.09 14:17:33 -06'00'