JA under SAT_Redacted.pdf

CUI

Version – February 2017 CUI

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Fort Cavazos Health Contracting Branch

2. Description of Action: Use of Seton Medical Center Sterile Processing Department

(SPD)

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number _ Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________ Order #_______ against a single award IDC Contract Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: ________

FY: ________

Name of Proposed Contractor(s) and Address:

HH/Killeen Health System, LLC Seton Medical Center 850 W Central Texas Expy Bldg HOSP Harker Heights, Texas 76548-1890 Unique Entity ID RXVNQPYAUQ63 CAGE:12M65

Brand Name Buy: Yes No

3. Description of Services or Supplies: The Carl R. Darnall Army Medical Center, CRDAMC, has a need for lease of the Seton Medical Center’s sterile processing department (SPD), HH/Killeen Health System, LLC. CRDAMC has a recurring equipment failure that results in unavailability of CRDAMC’s sterile processing department that provides a crucial service that ensures the cleaning, sterilization, and distribution of medical instruments and equipment.

4. Authority:

X

X

X Defense Health Program

X

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

Due to ongoing sterile processing department (SPD) equipment failure, the Carl R.

Darnall Army Medical Center, CRDAMC has the ongoing and compelling need to utilize the sterile processing department at the HH/Killeen Health System, LLC dba Seton Medical Center. Seton Medical Center is the only local medical center that has the ability, equipment, and capacity for CRDAMC to perform the sterile processing.

Additionally, Seton Medical Center is the only local medical center that has a memorandum of agreement (MOA) with CRDAMC that meets CRDAMC’s salient characteristics that includes specific CRDAMC’s inability to process sterile instruments threatens patient safety, surgical schedules, and mission readiness. Delays would result in cancellation of critical surgeries, violation of Joint Commission sterilization standards (AAMI ST79), risks to the beneficiary health of the serviced community (active-duty, dependents, and retirees). Local military treatment facilities (MTFs) lack the equipment.

Seton Medical Center is nearby and has the required certified SPD infrastructure and is readily available for CRDAMC to utilize.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required

7. Market Research:

Market research conducted included search of available contracting databases such as Paperless Contract File (PCF), Federal Procurement Data System (FPDS), and online

X information searches for similar entities that provide sterile processing for medical instruments and equipment. However, the need is urgent and compelling, and the time required to procure a long-term contract for instrument sterilization takes on average three to four months.

8. Other Facts: n/a

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon price analysis.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.