JA Under Sat RapidComm_signed-2_Redacted.pdf

Version – February 2017

Control No:24-RHCO-C-50

Memorandum for Record Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Joint Base San Antonio Health Contracting Branch (JBSA

HCB), Medical Readiness Contracting Office – West (MRCO-W), US Army Health Contracting Activity, 3551 Roger Brooke Drive, JBSA Fort Sam Houston, Texas

2. Description of Action: RapidComm Middleware (data management system) for

Point of Care Testing (POCT) throughout Brooke Army Medical Center (BAMC)

3. Pricing/Contract Type: Fixed Price

Funds: Defense Health Program (DHP) FY: 2024 Name of Proposed Contractor(s) and Address:

Siemens Healthineers 40 Liberty Boulevard

Malvern, PA 19355 www.siemens-healthineers.com Brand Name Acquisition

4. Description of Services: Upgrades and updates to the RapidComm system for continued data management services for Point of Care Testing (POCT) throughout Brooke Army Medical Center (BAMC). The components of this service include 24/7 access; secure access to POCT devices while ensuring they are online, operational, and properly maintained with immediate oversight and control; management of quality control (QC) testing, result review, data management, and reporting activities for devices; functionality with Siemens web-based learning management system to efficiently manage staff training, assessment, and recertification; satisfactory compliance and accreditation requirements for BAMC’s POCT program with advanced data management capabilities; management of consumables more efficiently with material usage, device-workload reports, and real time information on consumable levels for POCT devices; rapid identification of issues for connected devices, operators, samples, and compliance-related activities on-site or remote. There are no geographic or location limitations/issues and no unique requirements. The anticipated period of performance requested is 01 March 2024 – 28 February 2029. Funding is presently not available for the base year, estimated total value of the contract is $

Base Year: 1March 2024 – 28 February 2025

Option Year 1: 1 March 2025 – 28 February 2026 Option Year 2: 1 March 2026 – 28 February 2027 Option Year 3: 1 March 2027 – 28 February 2028 Option Year 4: 1 March 2028 – 28 February 2029

5. Authority: FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, Version – February 2017

Control No:24-RHCO-C-50 exclusive licensing agreements, brand name, or industrial mobilization.

6. Reasons for Authority Cited: Siemens Healthineers, located at 40 Liberty

Boulevard, Malvern, PA 19355 provides the RapidComm System for data management of quality control, competency and training, operator access, device status and patient testing results. RapidComm is already in use throughout BAMC and is linked in to BAMC’s network. This unique data management interface system is currently tied in to over 27 devices, which include the Rapid Point 500 and Rapid Point 500e Blood Gas Systems, the Clinitek Status, and DCAvantage HgbA1c. The system is currently operating on version 6.1on a 2008R2 server, however, BAMC is updating servers to a 2016 version which is incompatible with RapidComm version

6.1. Therefore, we must update RapidComm to the most current version, 7.1.

RapidComm is critical to the management of POCT devices and not acquiring the most current compatible version will cause the POCT team to lose all oversight for data management for over 27 POCT devices. This severely jeopardizes patient safety and care. Siemens is the sole proprietor of the RapidCommm Data Management System; which is a registered trademark of Siemens Healthcare Diagnostics Inc. There are no authorized resellers or distributors of the software.

7. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203, apply and will be followed.

Action is a brand name restriction and brand name justification will be posted.

Notice of intent was posted to sam.gov on 19 December 2023.

Action is a brand name restriction and is under $250K, Contracting Officer may solicit from one source IAW 13.106-1(b).

8. Market Research: Market research conducted on 11 December 2023 completed by Contract Specialist through databases such as the GSA Advantage and UNICOR were reviewed to identify vendors capable of providing a RapidComm system, version 7.1 for POCT data management and identify small business vendors and determine potential set-asides or subcontracting possibilities. To assist in determining opportunities for a set-aside, the Dynamic Small Business Search (DSBS) was queried using NAICS code 518210 and the keyword:

“RapidComm version 7.1”. The search returned with 0 vendors. There are no other data management systems on the market that meet BAMC’s requirement currently. It was confirmed there are no authorized dealers for this service, and it must be purchased directly from Siemens Healthineers. Based on the information above, the Contracting Officer has determined that this requirement will be sole sourced to Siemens Healthineers. A sources sought was also conducted from 7- 15 December 2023 with no responses.

9. Other Facts: This product is currently in use as BAMC and there are no other Point of Care Testing middleware systems on the market that meet BAMC’s requirement currently.

10. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to