JA_SPRDL123R0134_Redacted.pdf
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- Redacted Justification and Approval (J&A) Federal contract opportunity
- Solicitation number
- SPRDL1-23-R-0134
About this file
This document is a redacted justification and approval (J&A) for a sole source contract award. The contract is for hydraulic cylinder assemblies required for Heavy Expanded Mobility Tactical Trucks (HEMTT) tow truck cranes. Grove U.S. L.L.C. is approved as the sole source as it is the only supplier that has met performance requirements for the crane. Market research found cylinders available from other suppliers but no supplier could provide technical data to verify meeting the specific requirements. The Defense Logistics Agency Land and Maritime will award an estimated $490,442 contract to Grove U.S. L.L.C. on February 5, 2024 based on this J&A. Previous sole source contracts to Melton Sales & Service and Brighton Cromwell LLC for these hydraulic cylinder assemblies were also approved between 2010 to 2018.
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SPRDL1-23-R-0134 (JA-00684)
Previous J&A: SPRDL1-18-R-0117
Government is not pursuing competition for this item.
b. Sole Source: Notices required by FAR 5.201 will be posted.
c. Subcontracting competition: Unless the contract is awarded to a small business, the solicitation and resulting contract will include FAR clauses 52.219-8, "Utilization of Small Business Concerns"; 52.244-5, "Competition in Subcontracting"; 52.219-16, "Liquidated Damages--Subcontracting Plan";" and Defense Federal Acquisition Regulation Supplement (DFARS) 252.219-7003, "Small Business Subcontracting Plan (DoD Contracts)," to maximize small business opportunities and utilization.
7. Actions to Increase Competition: There are no plans to increase competition for future procurements due to the reasons cited above.
There are no contractors currently in the process of being qualified as an alternate source of supply for this item. At this time, there are no current or future efforts to qualify additional sources because the Government does not possess a fully defined and verified TDP for the part. Grove owns the technical data regarding the part.
8. Market Research: A Sources Sought Notice was posted to the SAM.gov website on 9 June 2023 and was open for 15 days. No responses were received.
The research conducted over the internet by the Tactical Vehicle and Watercraft Sustainment System (TVWS) Engineer on 25 June 2023, found the following sites:
https://www.higginson.ca/products/heavy-duty-hydraulic-cylinders/ https://www.hydrauliccylindersinc.com https://www.grainger.com/category/hydraulics/hydraulic-cylinders-seals/tie-rod-hydraulic-cylinders https://pneumaticandhydraulic.com/products/heavy-duty-hydraulic-cylinders/ https://www.ramindustries.com/custom-heavy-duty.aspx https://www.tractorsupply.com/tsc/catalog/hydraulic-cylinders
The research found hydraulic actuating cylinders available from Higginson, Hydraulic Cylinders Inc, Grainger, Pneumatic and Hydraulic Company, RAM Industries and Tractor Supply. The HEMTT crane capacity is 14,000 lb. at nine feet, and the Grove U.S. L.L.C cylinder assembly is the only cylinder assembly to have met performance requirements as part of the overall crane. No specific capacities or ratings are provided for the individual cylinder assemblies that make up the crane. Based on the lack of technical data for the individual cylinders in the crane, there is not enough technical information available to properly verify if any other offeror would meet the same form, fit, and function. Integrating an unverified actuating cylinder assembly on the HEMTT tow truck would likely result in lifting and towing of the vehicle to not run smoothly, safely, and cost-effectively. HEMTT Tow Truck Crane components are considered critical safety items.
9. Interested Sources: To date no additional sources have expressed interest in this item.
10. Other Facts: Procurement History:
Contract Number: SPRDL1-18-D-0101 Award Date: 2018 June Contractor: Melton Sales & Service (Distributor) Contract Value: $2,338,945 Competitive Status: FAR 6.302-1, Only One Responsible Source
Contract Number: SPRDL1-17-P-0263 Award Date: 2017 April Contractor: Brighton Cromwell LLC (Distributor) Contract Value: $ 114,988.32 Competitive Status: FAR 13.106(b)(1), Soliciting from a Single Source, Only One Responsible Source
Contract Number: SPRDL1-10-D-0023 Award Date: 2010 March Contractor: Grove U.S. L.L.C.
Contract Value: $490,442.04 Competitive Status: FAR 6.302-1, Only One Responsible Source
11. Technical Certification: I certify that the supporting data under my cognizance which is included in the justification is accurate and complete to the best of my knowledge and belief.
Name:
Title: Division Chief Email:
Signature:
10/12/2023
X
Division Chief Signed by:
12. Requirement Certification: I certify that the supporting data under my cognizance which is included in the justification is accurate and complete to the best of my knowledge and belief.
Name:
Title: Division Chief Email:
10/17/2023
X
Division Chief Signed by:
13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.
This determination will be based on the results of a detailed cost and/or price analysis.
The contractor will not be required to submit certified cost or pricing data as this item is determined to be a commercial product.
Name: Adam R. Reinbolt Title: Contracting Officer Email: Adam.Reinbolt.dla.mil
10/19/2023
X Adam Reinbolt Adam. R. Reinbolt Contracting Officer Signed by: REINBO LT.ADAM.ROSS.1294337225
14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.
Name: Adam R. Reinbolt Title: Contracting Officer Email: Adam.Reinbolt.dla.mil
10/19/2023
X Adam Reinbolt Adam. R. Reinbolt Contracting Officer Signed by: REINBO LT.ADAM.ROSS.1294337225
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